Facilities/Logistical Assistant

Job description

Posting Details

Posting Details

Posting NumberS03490PWorking TitleFacilities/Logistical AssistantDepartmentTerry College Facilities ManagementAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

The normal work day is 8:00 AM until 5:00 PM Monday through Friday. However, this role requires some night and weekend duties in fulfillment of the responsibilities of the position.

Advertised Salary$35,000 Commensurate with ExperiencePosting Date07/11/2019Open until filledYesClosing DateProposed Starting Date07/29/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleFacility Operations Paraprofessional/ProfessionalPay GradeFLSAJob FamilyPrintingFTE1.00Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

This position will serve a dual role by assisting the Facilities Manager and the Logistical Support Manager in the Terry College of Business. This position will be located in the Solution Center and serve as the initial face-to-face contact for the Facilities Office and Logistics. This position will serve as the front line greeter for all Terry College faculty, staff, students, and visitors. Customer service is critical for this position.

Knowledge, Skills, Abilities and/or CompetenciesPhysical Demands

Some light lifting and room setup and breakdown for events.

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?NoDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, or patient records)?YesCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Facilities Manager Assistance: Provides administrative, logistical and security support to facilitate the successful operations of all facets of the buildings. This includes, but is not limited to:
•Assists with scheduling the access control and alarms for buildings, supervision, scheduling, and payroll of security and administrative staff, communication of building or security issues with appropriate campus units, coordination of events, support of special events and projects as they arise, coordination with IT support unit as needed, and various administrative and budget tasks in support of facility operations. It is expected that individual will interact regularly with key external personnel such as building partners (CTL and EITS), Campus Reservations, UGA Police Department, Environmental Safety Division, Facilities Management Division, and other units as needed;
•Assists with day-to-day building operations and support by managing/supervising and resolving problems concerning facility usage and maintenance, operations, equipment malfunction, annual inventory validation, etc.;
•Assists with facility usage scheduling by conferring with requests, scheduling events, assessing fees and managing/coordinating related facilitative functions such as catering, equipment/technology requests, custodial needs, security needs, and acting as liaison with Campus Reservations;
•Maintains a safe environment by monitoring the building and grounds by providing on-site leadership for response to emergency situations; and
•Coordinates the daily building schedule and usage by monitoring and programming the security system (Genetec/Andover), lighting systems, usage statistics and hours listings.

Percentage of time75 Duties/Responsibilities


Logistical Support Manager Assistance:
•Assists with purchase requests related to departmental billing;
•Assists with locks and keys for all Terry College of Business buildings and coordinates with departments/units as needed;
•Monitors copier maintenance and service calls;
•Sorts/distributes mail deliveries; and
•Assists with secure print and copy operations.

Percentage of time25Posting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
    1. Resume/CV
    2. Cover Letter
    3. List of References with Contact Information
    Optional Documents




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      Job No:
      Posted: 7/16/2019
      Application Due: 9/14/2019
      Work Type: