Business Manager II

Job description

Posting Details

Posting Details

Posting NumberS03528PWorking TitleBusiness Manager IIDepartmentJournalism Business OfficeAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeInternal (PEP)Retirement PlanTRS or ORPEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Monday through Friday 8 a.m. to 5 p.m. Occasional work after hours at peak times.

Advertised SalaryCommensurate with ExperiencePosting Date07/15/2019Open until filledYesClosing DateProposed Starting Date08/01/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleBusiness Operations ProfessionalPay GradeFLSAExemptJob FamilyFTE1.00Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

The position works alongside the administrative financial director and the other financial and HR employees within the business office. It serves the overall needs of the college and its employees.

Knowledge, Skills, Abilities and/or CompetenciesPhysical Demands

Sitting, standing, walking, talking, keyboarding. Lift up to 25 pounds.

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment.Does this position have financial responsibilities?YesDoes this position require a P-Card? YesIs having a P-Card an essential function of this position? YesCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Manage student workers in the supply room, dean’s office, business office and external relations team. Serve as FWS liaision. Hire, train and schedule over 50+ student workers. Provide training for students and supervisors on how to navigate the OneUSG Connect system as employees.

Build grants budgets with grants coordinator and principal investigators. Make position funding changes as a result of new sponsored projected funding. Confirm final project costs and perform grants closeout with the grants coordinator.

Assist BM III during peak times (to meet critical start dates, such as the start of the academic term) to onboard new employees and complete hiring proposals. Utilize UGA Jobs to create new positions, manage over 200+ existing positions, determine job descriptions/classifications, evaluate and post positions and serve as Executive Authority for classified positions.

Serve as Manager in OneUSG Connect to perform bi-weekly pay run, confirm payroll expenses/budget balances, conduct ad hoc salary changes based on new funding arrival, terminations, position funding changes, update reports to, review leave requests and various other tasks.

Advise search committees for position announcement advertisements in various publications specific to each field/industry for all faculty searches.

Percentage of time50 Duties/Responsibilities

Duties/Responsibilities

Recruit, train and supervise/evaluate the Business Manager I and Accountant position. Provide direction and oversee workflow, load and daily operations for the Business Office. This includes oversight of the monthly reconciliation review of all funding sources totaling $23M, internal ledgers and authorizing expenditures.

Work with the Admin Financial Director to complete annual Budget Planning and Salary Setting process. Assist with building the eight unit budgets within the Grady College.

Creation of departmental financial/budget reports and distribute monthly to directors, department heads and the AFD for over 97 departments. Perform analysis of non-personal services budgets and make adjustments based on funding initiatives and special projects.

Identify gaps in knowledge for staff, assess training needs for the financial staff and develop materials. Schedule and conduct monthly reporting workshop for financial team (14 staff). Train new employees on the financial team how to use the various reporting tools available. Coordinate with the IT Web Mangager to post and archive materials on the Business Office web page.

Create new chart strings (new department ID, combo codes, speed types and other new field requests). Update approval paths and workflow in PS. Serve as backup to the Accountant and Business Manager I.

Percentage of time40 Duties/Responsibilities

Duties/Responsibilities

Attend various trainings, meetings, webinars and workshops to stay abreast of changes

Complete and manage inventory verification annually for Asset Management

Serve as backup for Touchnet, Andover and various other systems

Perform USG/UGA security/data access review, set up UGA training modules

Compile and complete accreditation budget materials and institutional reviews/surveys
Update Business Office web pages with current policies and procedures

Other duties as assigned to meet the needs of the department

Percentage of time10Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a current employee of the University of Georgia?
    • No Response
    • No
    • Yes
Applicant DocumentsRequired Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents

     

     

     

    Diversity Profile: University

     

    AAUP COMPENSATION SURVEY DATA

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    Job No:
    Posted: 7/16/2019
    Application Due: 7/27/2019
    Work Type:
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