Performing Arts Center Manager of Business Operations

Job description

Posting Details

Posting Details

Posting NumberS03142PWorking TitlePerforming Arts Center Manager of Business OperationsDepartmentPerforming ArtsAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The Performing Arts Center is a world-class performance venue at the University of Georgia. The department produces a professional concert series each year featuring guest artists from across the United States and throughout the world. The department manages two concert venues and provides significant support to the other performing arts units on campus.

College/Unit/Department websitepac.uga.eduPosting TypeExternalRetirement PlanTRS or ORPEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

This position works regular business hours.

Advertised SalaryCommensurate with ExperiencePosting Date07/15/2019Open until filledYesClosing DateProposed Starting Date08/01/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleBusiness Operations ProfessionalPay GradeFLSAJob FamilyBusiness And FinanceFTE1.0Minimum QualificationsPreferred QualificationsPosition Summary

This position has a high level of responsibility and aids the director in daily operations of the Performing Arts Center. This position serves as liaison between the director and other University officials relating to fiscal affairs and business operating procedures. Overall duties include: management of professional, fiscal, and administrative work in planning, organizing, leading, and controlling the fiscal, instructional, HR, and logistical activities of the unit; project financial needs and oversee departmental and sales and service budgets; manage approved budget; prepare reports and provide information to director; hire personnel and process paperwork for all new employees; serve as payroll representative for department; serve as departmental staff liaison for other units on campus; provide assistance to staff regarding policies and procedures.

Knowledge, Skills, Abilities and/or Competencies

- Extensive knowledge of accounting rules, regulations and procedures as well as business, budget and financial processes and practices.
- Extensive knowledge of UGA HR and Payroll rules, regulations, and procedures.
- Work independently on complex issues related to day-to-day operations of a large unit.
- Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.
- Organizational, analytical and management skills with the ability to follow-through on assignments with minimal direction.
- Act independently and exercise sound judgment with sensitivity to identify matters that require higher-level management consultation.
- Present a positive, professional and helpful attitude and to work as a team member.
- Ability to interpret policies and procedures and to propose solutions to problems.

Physical Demands

Standard for an office environment.

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment.Does this position have financial responsibilities?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Financial Management
-Manage the daily business operations of the department.
-Serve as departmental approver in UGA Financial Management system.
-Process budget and direct retros (formerly personal services JVs) as needed
-Process, approve, and reconcile payroll for all pay groups.
-Coordinate the approval process for annual and end-of-project salary certifications.
-Assist with grant budgets as it pertains to payroll and benefits costs.
-Maintain accurate records on unit allocations and grants.
-Compile budget information and maintain spreadsheets.
-Provide oversight for all other non-personal services funds housed within the department.
-Oversee monthly sales tax report.

Percentage of time60 Duties/Responsibilities


Human Resource Management
-Serve as departmental HR and payroll representative.
-Recruit, train, and supervise/evaluate staff and student workers.
-Utilize UGAJobs to create and/or revise positions, post vacant positions, reclassify existing positions.
-Coordinate all new hire and termination paperwork and training for department.
-Create secure, confidential personnel files, complete EEO forms, Workers’ Comp forms, FMLA forms, Shared Leave forms, separation notices and exit interview forms.

Percentage of time20 Duties/Responsibilities


Knowledge and Compliance
-Knowledge of financial procedures and compliance with GAAP as well as comprehensive understanding of auditing standards and tax regulations.
-Responsible for ensuring compliance with UGA financial processes and standards.
-Communicate approved policies and procedures to staff; advise as necessary.
-Advise the director regarding financial and personnel matters.
-Serves as a resource to the staff in all HR and financial matters.
-Serves as the financial and HR liaison between campus units and the department, including the School of Music, Department of Theatre and Film Studies, Department of Dance, and others.

Percentage of time20Posting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
    1. Resume/CV
    2. Cover Letter
    Optional Documents
    1. List of References with Contact Information




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    Job No:
    Posted: 7/16/2019
    Application Due: 7/27/2019
    Work Type: