Academic Advisor II

Job description

Posting Details

Posting Details

Posting NumberS03520PWorking TitleAcademic Advisor IIDepartmentCOE Student ServicesAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRS or ORPEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Monday – Friday 8-5.

Advertised SalaryCommensurate with experiencePosting Date07/12/2019Open until filledYesClosing DateProposed Starting Date07/26/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleAcademic Services ProfessionalPay GradeFLSAExemptJob FamilyStudent ServicesFTE1.0Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

The Academic Advisor II position in Student Services meets with assigned students, provides each student with accurate information about the student’s intended degree program, makes recommendations about course selection for upcoming semesters, generates advising forms detailing these recommendations, and maintains notes about these meetings.

Advisors also assist students with referrals to departments and other colleges at UGA, study abroad programs, tutoring and other forms of academic assistance, etc. Advisors at this level are expected to have full knowledge of resources that support students in areas other than their academic life and to refer students to appropriate individuals and offices as needed.

An Academic Advisor II must maintain consistent contact with their students, maintain accurate student records and respond in a timely manner to questions from their students. Regular attendance at staff meetings is mandatory and workshop and retreat attendance is also an expected part of the position.

This is the second in a series of four classifications. The work is performed under general supervision with no supervisory responsibilities.

Knowledge, Skills, Abilities and/or Competencies

Knowledge of university and college degree requirements; ability to interpret and communicate requirements to students, faculty, and staff. Excellent organizational and time management skills; effective problem-solving skills. Ability to use Internet, databases, and Microsoft Office. Ability to work with undergraduate students. Ability to establish and maintain effective collegial working relationships.

Physical Demands

Lift 40 pounds. Sit for extended periods of time.

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?NoDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, or patient records)?NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Works directly with students as an academic advisor. In this role, develops and maintains knowledge of College of Education (COE) majors as well as general COE and University of Georgia (UGA) requirements and policies. Helps students understand programs of study and comply with institutional requirements, policies, and procedures. Advises prospective majors, intended majors, and declared majors via scheduled appointments, walk-in visits, emails, and phone calls. Assists students in the selection of courses and other educational experiences. Evaluates student progress toward established goals. Assists students in decision-making and career direction. Assists students who have academic difficulties and refers them to the appropriate resources.

Percentage of time65 Duties/Responsibilities


Works with assigned program/departmental contacts as directed, including: developing contacts with COE and UGA departments; working with appropriate faculty and staff; serving as a liaison to assigned COE academic department(s); providing timely departmental updates to the Office of Student Services; assisting program coordinators with curriculum issues and preparation of program reports; facilitating the application and admissions process for assigned majors.

Percentage of time15 Duties/Responsibilities


Assists with educational programming for COE undergraduate students, such as new and transfer student orientation sessions, Convocation, high demand major forums, prospective student visit events, etc.

Percentage of time15 Duties/Responsibilities


Attends weekly Office of Student Services and OSS advisor meetings; works on projects assigned by the supervisor, such as OSS projects, orientation material updates, statistical reports, program-related events and projects, and other duties as assigned.

Percentage of time5Posting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
    1. Resume/CV
    2. Cover Letter
    Optional Documents




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      Job No:
      Posted: 7/16/2019
      Application Due: 9/12/2019
      Work Type: