Associate Director of Accounts Payable and Travel

Job description

Posting Details

Posting Details

Posting NumberS03511PWorking TitleAssociate Director of Accounts Payable and TravelDepartmentF&A Accounts PayableAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The Accounts Payable Department is responsible for examining all accounts, claims, and demands against the University of Georgia, and for making payment of all the University’s legally incurred obligations for materials and services other than payrolls.

No payments are to be made unless there is money in the Treasury legally allocated for such payments, and until the Accounts Payable Department has been presented with supporting documents and invoices which have been reviewed and found to be correct.

College/Unit/Department websitePosting TypeInternal (PEP)Retirement PlanTRS or ORPEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

8:00 am to 5:00 pm

Advertised SalarynegotiablePosting Date07/12/2019Open until filledNoClosing Date07/19/2019Proposed Starting Date08/01/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleFiscal Affairs ManagerPay GradeFLSAExemptJob FamilyFTE1.00Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

The Associate Director of Accounts Payable and Travel will assist the Director by overseeing the routine departmental activities of Accounts Payable. The position also assists with assuring compliance with federal and state standards, policies, and procedures. The position also completes 1099 reporting for the University and maintains excellent working relations with campus units and external customers. Other duties of the Associate Director include troubleshooting issues within the Financial Management System and performing various monthly reconciliations.

Knowledge, Skills, Abilities and/or Competencies

Working knowledge of PeopleSoft 9.2 and UGA policies and procedures. Applicants should be able to perform reconciliations and make decisions independently. Applicants should have an extensive working knowledge of Microsoft Excel, Access, and Word.

Physical Demands

Sit at a desk for long periods of time. Lifting and transporting boxes of check stock and other documents.

Is driving required to perform essential duties outlined in this position? (This does not include infrequent trips) The successful candidate would have to provide proof that s/he has a valid driver's license when offered employment.Does this position have financial responsibilities?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Oversee the routine departmental activities of Accounts Payable by coordinating the accounts payable operation, services, including payment and travel disbursement. Assure compliance with recognized IRS and GASB accounting standards, principles, and procedures by supervising and monitoring the work of others. Ensure accurate and complete transactions are processing according to policies, procedures and applicable state and federal laws, rules, and regulations.

Percentage of time50 Duties/Responsibilities


Provide support to campus regarding financial processes and system training relating to the Accounts Payable and Travel modules. Promote and direct units to the OneSource Training Library. Attend meetings, which may include question and answer sessions. Provide review and oversight of the Accounts Payable and Travel websites emphasizing latest developments and well-crafted data to ensure campus units have a consistent flow of instructional information. Use various communication methods and tools to pinpoint performance opportunities relating to financial efficiencies for campus units.

Percentage of time10 Duties/Responsibilities


Identify all suppliers that may have had 1099 reportable amounts paid to them during a given tax year. Complete 1099 reporting based on IRS Withholding Rules that correlate to a standard amount or percentage that should be withheld based on transaction amounts. Track 1099 reportable items, sending reports to the individual suppliers, and sending a file to the IRS noting the 1099 reportable items and suppliers. Annually, distribute 1099-MISC no later than January 31 of the following payment as required by IRS regulations.

Percentage of time10 Duties/Responsibilities


Maintain excellent working relations with campus units and external customers in order to effectively field inquiries regarding financial status of a transaction. Responses will meet UGA policy and procedure. Respond to Open Records Requests filed through the Georgia Public Records Act with requested information.

Percentage of time10 Duties/Responsibilities


Serve as the departmental liaison ensuring review of Assemble, update, implement and communicate policy and procedure information from the State Accounting Office, the University System of Georgia, and other state or federal sources; facilitating communication to affected campus constituents. as needed.

Percentage of time10 Duties/Responsibilities


Perform monthly reconciliations for various Accounts Payable clearing accounts successfully and in a timely manner.

Percentage of time5 Duties/Responsibilities


Troubleshoot issues as they arise regarding voucher and expense report execution within the daily pay-cycle processing. Ability to define problems, collect data, establish facts, and draw valid conclusions.

Percentage of time5Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a current employee of the University of Georgia?
    • No Response
    • No
    • Yes
Applicant DocumentsRequired Documents
  1. Resume/CV
Optional Documents
  1. Cover Letter




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Job No:
Posted: 7/16/2019
Application Due: 7/27/2019
Work Type: