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Business Administrative Associate--Office of Minority Student Affairs (117996)

Employer: University of Illinois at Urbana-Champaign
Location: Champaign, IL

Administrative Jobs: Institutional & Business Affairs, Business & Financial Management, Clerical & Administrative Support, Student Affairs, Student Activities & Services
Employment Type: Full Time
Institution Type: Four-Year Institution

Job Details
Organization

Job Details

Description:

BUSINESS ADMINISTRATIVE ASSOCIATE
Office of Minority Student Affairs
University of Illinois at Urbana-Champaign

The Office of Minority Student Affairs (OMSA) at the University of Illinois at Urbana-Champaign is accepting applications for a Business Administrative Associate position. The Business Administrative Associate will manage the administrative operations for a highly effective team of educational professionals that are making transformative moves to improve the retention, success, and graduation rates for undergraduate students, from low-income and/or academically underserved communities. The Office of Minority Student Affairs (OMSA) reports to the Associate Vice Chancellor for Student Success and Engagement in Student Affairs at Illinois. 18 academic professionals, 4 administrative professionals, and more than 120 student employees staff the OMSA.

Primary Position Function/Summary:
The Business Administrative Associate provides support for the Director of the Office of Minority Student Affairs. The Business Administrative Associate will perform a variety of support functions (business, finance, and human resources) that are vital to effective departmental operations.

Major Duties and Responsibilities:

Personnel Management

Oversees and executes hiring and onboarding processes for department.
Oversees and executes payroll for the department.
Serve as department liaison for protection of minors, Clery Act, and background checks.
Advise director on best practice in university Affirmative Action and Equal Employment protocol.
Responsible for Salary Planner data entry.
Collect, monitor, and report staff leave usage.
Serve as the director’s liaison to the Student Affairs Human Resource Council and Equal Employment Opportunity committee.
Maintain departmental records in accordance to the university’s protocols.

Procurement and Financial Management

Oversees monthly fiscal reconciliation process, compile and disseminate monthly budget reports, and provide regular account balances, documentation and financial information.
Assists unit with budget preparation, forecasting, and reporting.
Serves as the Department Card Manager and monitors the use of card (P-Card and T-Card) programs for the department.
Supervise and perform procurement for the department utilizing TEM, P-Card, iBuy, JVs, requisitions, and purchase orders ensuring compliance with federal, state and University guidelines related to fiscal transactions.
Serve as department card manager to ensure T-Card and P-Card transactions comply with the university guides.
Serve as the director’s to the Student Affairs Business Council.

Administrative Operations

Coordinate and monitor administrative support and staff leave to ensure the department meets operational needs.
Advise director on best practices for administrative, financial, and human resource procedures and policies.
Oversee risk management and contract compliance activities.
Coordinate, monitor, and assist with annual reporting requirements for campus and systems level trainings.
Maintain and monitor inventory for the department (equipment, keys, etc.).
Serve as primary liaison to Facilities and Services and the building’s management.
Supervise, develop, and evaluate other administrative professionals.

Support for Director

Maintain calendar, schedule meetings, make travel arrangements, and maintain confidential information.
Draft, review, and edit documents; revise for content, clarity, spelling, punctuation, syntax, and form.
Research, obtain, verify, or clarify information, policies, and procedures for unit, Student Affairs, and University.
Assist in planning events, programs, and special projects.

Other General Duties

Assists with meeting the operational needs of the department by performing other related duties, as requested

Qualifications:

Required:

Bachelor's degree in business administration, management, or a field related to the position.
Two years of professional-level accounting, managerial, and/or business experience, including one year at an adminstrative level.

Preferred:

Full-time experience managing day-to-day operations related to the position's responsibilities, including employee supervision and administering multiple budgets.
Demonstrated experience with developing and implementing administrative policies.
Proficiency working with University core business applications (i.e. BANNER, HRFE, iBuy, My-UI-Financials, TEM, P-CARD Web Solution, EDDIE, Business Objects/Web Intelligence, PARIS, Tracker I-9, Document Direct, etc.).

Successful candidates will have:

Knowledge of best practices in business, budgeting, finance, auditing, risk management, and/or human resources.
Excellent organization, time management, and communication skills. Ability to plan and prioritize work effectively.
Ability to establish and maintain strong interpersonal relationships.
Ability to adapt to planned and unplanned change and fast-paced, data-driven environments.
Problem-solving and analytical skills.
Word processing skills.
Demonstrated ability to work in a fast-paced business environment with a commitment to integrity and ethical business practices.

Salary and Appointment Information:

This is a full-time Civil Service Business Administrative Associate position, appointed on a 12-month service basis. The expected start is as soon as possible. Salary is commensurate with experience and includes an excellent benefits package.

To Apply:
Applications must be received by July 26, 2019. Apply for this position using the “Apply for Position” button below. If you have not applied before, you must create your candidate profile at http://jobs.illinois.edu. If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:

Step 1) Submit the Staff Vacancy Application

Step 2) Submit the Voluntary Self-Identification of Disability forms

Step 3) Upload your cover letter, resume (months and years of employment must be included), proof of academic credentials (unofficial transcripts or diploma may be acceptable), and names/contact information for three references. Submission of materials in a single PDF is preferred.

In order to be considered as a transfer candidate, you must apply for the position using http://jobs.illinois.edu. Applications not submitted through this website will not be considered. For further information about this specific position, contact the Office of Minority Student Affairs Human Resource at omsa-hr@illinois.edu or 217.333.0054. For questions about the application process, please call 217.333.2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO.

College Name or Administrative Unit:Student Affairs Category:2-Administrative Title:Business Administrative Associate--Office of Minority Student Affairs (117996) Open Date:07/12/2019 Close Date:07/26/2019 Organization Name:Minority Student Affairs

Organization

Since its founding in 1867, the University of Illinois at Urbana-Champaign has earned a reputation as a world-class leader in research, teaching, and public engagement.

Faculty

A talented and highly respected faculty is the University's most significant resource. Many are recognized for exceptional scholarship with memberships in such organizations as the American Academy of Arts and Sciences, the National Academy of Sciences, and the National Academy of Engineering.

Our faculty have been awarded Nobel Prizes, Pulitzer Prizes, and the Fields Medal in Mathematics.The success of our faculty is matched by that of our alumni: 11 are Nobel laureates and another 18 have won Pulitzer Prizes.

Academic Resources

Academic resources on campus are among the finest in the world. The University Library is one of the largest public university collections in the world with 11 million volumes in its 37 unit libraries. Annually, 53,000,000 people visit its online catalog. Students have access to thousands of computer terminals in classrooms, residence halls, and campus libraries for use in classroom instruction, study, and research.

Research

Students and scholars find the University an ideal place to conduct research. The Beckman Institute for Advanced Science and Technology is a model for interdisciplinary research, where eighteen research groups from sixteen University departments work within and across three broadly defined themes: biological intelligence, human-computer intelligent interaction, and molecular and electronic nanostructures. The University is also home to the National Center for Supercomputing Applications (NCSA).

Undergraduate Education

The University has a fundamental commitment to undergraduate education. Nearly 28,000 undergraduate students are enrolled in nine undergraduate divisions, which together offer some 4,000 courses in more than 150 fields of study.

Undergraduate admission is highly selective. In the 2001 freshman class, students in the middle 50% had ACT scores between 25 and 30 and ranked between the 83rd and 96th percentiles of their high school graduating classes.

The University enrolls over 9,000 graduate and professional students in more than 100 disciplines. It is among the top five universities in number of earned doctorates awarded annually in the United States.

Also integral to the University's mission is a commitment to public engagement. Each year about 65,000 Illinois residents participate in scores of conferences, institutes, courses, and workshops presented statewide. Research and class projects take students and professors off campus to share expertise and technical support with Illinois farmers, manufacturing firms, and businesses. In a typical year, student volunteers log more than 60,000 volunteer hours.

The Arts

A major center for the arts, the campus attracts dozens of nationally and internationally renowned artists each year to its widely acclaimed Krannert Center for the Performing Arts. The University also supports two major museums: the Krannert Art Museum and Kinkead Pavilion; and the Spurlock Museum, a museum of world history and culture.

Other major facilities include the multipurpose Assembly Hall (16,500 seats); Memorial Stadium (70,000 seats), site of Big Ten Conference football games; and the Intramural-Physical Education Building, one of the largest recreational facilities of its kind on a university campus.

Inclusive Illinois, one campus, many voices

Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Illinois is about how we value difference to make a difference. http://www.inclusiveillinois.illinois.edu/

As evidence of the University’s commitment to enhance the working, living, and learning environment for faculty, staff, and students, the University will encourage a standard of conduct and behavior that is consistent with the values of inclusivity. In an environment of inclusivity, there is no place for acts of hatred, intolerance, insensitivity, bigotry, threats of violence, harassment or discrimination.

Inclusive Illinois, one campus, many voices

Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Through education, engagement, and excellence, each voice creates the Inclusive Illinois Experience.

How can we appreciate difference to make a difference?

Illinois is the place where we embrace difference. We embrace it because we value it. We value it because we know that we have so much to learn from each other in our living, learning, and working environment.

Illinois is the place where we recognize the power of possibility and where great potential is realized. Inclusive Illinois is the vision of that place: a vision made real by leadership and commitment.

Illinois is the place where consensus is forged by discourse and where everyone’s contributions are recognized: significant contributions that elevate us because they are informed and enhanced by race, ethnicity, gender, sexual orientation and gender identity, age, physical ability, religion, class, and national origin. We are enriched by these perspectives, and we are united by the very discourse that brings these views together.

It is a process. It is transformative. And we celebrate the remarkable changes we set in motion here … taking an important step … crossing boundaries … starting with our own.

It all starts with each of us: with our willingness to embark on the journey in the search for answers, and with our openness and acceptance of the answers we find. Illinois is the place where it all comes together.

Learn more about how Inclusive Illinois promotes diversity here.

Commitment to Equal Opportunity

The commitment of the University to the most fundamental principles of academic freedom, equality of opportunity, and human dignity requires that decisions involving students and employees be based on individual merit and be free from invidious discrimination in all its forms, whether or not specifically prohibited by law. Among the forms of invidious discrimination prohibited by the University policy but not law is discrimination, including harassment, on the basis of sexual orientation. Complaints of invidious discrimination in violation of University policy are to be resolved within existing University procedures. The policy of the University of Illinois is to comply with all federal and state nondiscrimination, equal opportunity, and affirmative action laws, orders, and regulations. The University will not engage in discrimination or harassment against any person because of race, color, religion, sex, national origin, ancestry, age, marital status, disability, unfavorable discharge from the military, or status as a disabled veteran or a veteran of the Vietnam era. This nondiscrimination policy applies to admissions, employment, and access to and treatment in University programs and activities

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