#100348 OPHD Program Analyst & Response Team Coordinator

UCSD Layoff from Career Appointment: Apply by 07/16/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 07/25/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Office for the Prevention of Harassment & Discrimination (OPHD) is responsible for ensuring the University provides an environment for students, faculty, and staff that is free from discrimination and harassment on the basis of all legally protected categories. OPHD’s mission is to educate the entire UC San Diego community about these issues and to assist with prevention efforts and the investigation and prompt and effective resolution of all complaints. OPHD provides analysis and guidance in all areas pertaining to institutional compliance with federal and state laws, and University of California nondiscrimination policies. Reporting directly to the Chief Ethics and Compliance Officer, OPHD conducts civil rights investigations and guides senior campus leadership in all Vice Chancellor areas.

The Program Analyst and Response Team Coordinator provides case management functions for OPHD in matters regarding nondiscrimination and harassment prevention to ensure that the campus provides an environment for students, faculty, and staff that is free from discrimination and harassment based on sex, race, and other protected categories outlined in university nondiscrimination policies. The Response Team Coordinator assists OPHD in maintaining a reporting mechanism where any member of the University community can submit a complaint of alleged harassment or discrimination and, in collaboration with OPHD staff, works with complainants and respondents to resolve complaints formally or informally.

Under the direction of the OPHD Director, the incumbent is responsible for case coordination, tracking, reporting and analysis for all complaints and inquiries received by OPHD. The Response Team Coordinator tracks all complaints and inquiries received by OPHD through the full lifecycle of each case, including tracking and communicating deadlines and deliverables for all cases. The incumbent is responsible for case coordination, analysis, and preparation of communications/ reports/ recommendations on items relating to OPHD harassment and discrimination cases.

The Response Team Coordinator maintains a database to ensure that complaints are tracked and can provide summary statistics to unit leadership for case management. The Response Team Coordinator performs regular data integrity checks to ensure the accuracy of electronic and hardcopy records. The Response Team Coordinator generates reports from the database for internal and external inquiries, including requests for information from media and public records requests. Maintains the confidentiality of all reports and records in accordance with UC policy and applicable laws regarding records retention. Works with campus and/or community leaders, faculty, staff, and students to educate the campus about Title IX, Title VI, Title VII, the ADA, and FEHA issues.

The Program Analyst and Response Team Coordinator supports the campus Response Teams charged with coordinating the campus’ response and support of survivors of sexual violence, sexual assault, relationship violence and stalking. The Response Team Coordinator independently provides high level analytical and executive support to Response Teams and identifies, implements and coordinates Response Teams’ activities.

Serves as liaison to Response Teams on matters of interest/concern to campus leadership to ensure effective complaint receipt, triage and response. Coordinates the response to Office of the President and UC system requests relating to university-wide issues and benchmarked areas. Provides relevant information to campus organizations on issues of importance related to sexual violence and sexual assault. Maintains external relationships with Response Team personnel to provide point of contact and information on metrics and key initiatives.

Provides support to OPHD on special projects. Other responsibilities include performing a wide range of duties that require high level analysis, tact, sensitivity, independent judgment, diplomacy, organizational skills, flexibility, and discretion.

Position is designated “Confidential” within the meaning of the Higher Education Employer/Employee Relations Act (HEERA).

  • Please submit a cover letter for a complete application.
QUALIFICATIONS
  • Intermediate knowledge of the ethics and compliance function. Excellent business and analytical experience, including strong organizational, time management, and office management skills to manage an extensive and varied workload, meet multiple deadlines, and achieve timely progress on multiple simultaneous projects.

  • Demonstrated understanding of sexual violence and sexual harassment issues (and other forms of harassment and discrimination), and multi-disciplinary approaches.

  • Demonstrated familiarity with federal laws and best practices governing campus policies and compliance efforts.

  • Education or experience which demonstrates quantitative and qualitative research skills.

  • Demonstrated skill to logically analyze complex situations and data and develop clear and concise reports or recommendations for management.

  • Proven experience in the synthesis and analysis of diverse data to prepare reports and proposals, and to assess alternative policies, recommendations, and change strategies.

  • Strong ability to present information in a clear and concise manner both in writing and verbally. Effective written and verbal communication skills.

  • Ability to communicate and present detailed information and analysis in a clear and concise manner. Strong writing, editing, and proofreading skills to produce correspondence and other materials that reflect professionalism and attention to detail.

  • Effective written and verbal communication skills. Skills in seeking more information and asking questions when assignments are unclear. Skills and techniques to recognize problem issues/situations and apply resourcefulness in finding appropriate solutions.

  • Proven experience in mitigating potential negative effects and following-through to ensure effective resolution. Ability to provide leadership in addressing complex and sensitive problems/matters. Skill and experience in negotiation, mediation, and decision making.

  • Skill to logically analyze complex situations and data and develop clear and concise reports or recommendations for management. Ability to comprehend, analyze, and interpret data and provide appropriate response utilizing campus/department resources for report preparation and correspondence, and implementation of policies and procedures.

  • Demonstrated ability to make decisions/solve problems exercising professional judgment; establish workload priorities to meet deadlines and work collaboratively and effectively.

  • Strong IT skills and experience using computers; ability to effectively use/operate presentation software, electronic spreadsheets, databases, email, online calendars, internet software and other software applications.

PREFERRED:

  • Analytical skills and experience managing casework and committees including logistics, triage, and follow up.

  • Broad knowledge of campus administrative structure and functions, and familiarity with policies, procedures and practices.

SPECIAL CONDITIONS
  • A background check is required.

Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requiring to Report Child Abuse prior to commencing employment. CANRA Penal Codes and related definitions, requirements, and responsibilities may be obtained online.

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