Administrative Specialist

Job description


The incumbent provides a broad range of administrative support services to assure the effective coordination, integration, and efficient operation of the department. The incumbent assists with overall supervision for effectively managing department programs and activities. Furthermore, the incumbent is responsible for assisting with the overall supervision of department staff. In addition, the incumbent assists with the formulation, development, implementation, and dissemination of policies. The incumbent acts as a liaison between the department and the external community such as the university community, outside vendors, etc.

The incumbent will be responsible for maintaining and developing relationships with external community. Will also coordinate overall administrative and clerical duties. Will provide follow-up on recommendations and actions. Will prepare agenda items, prioritizes meeting, and research issues. Provides supervisory functionality to assigned department staff. Supervises screening of all incoming communication. Handles or delegates all issues not requiring immediate executive attention. Assists with budget preparation. Assists with report writing. Exercises objective judgment within scope in resolving staff problems. Performs other duties as assigned.


Required Education and Experience:

At least 3 years of directly related experience. Bachelor's degree preferred. An equivalent combination of education and experience may be considered.

Required Skills and Abilities:

*Ability to speak clearly.
*Ability to distinguish colors.
*Ability to see clearly with corrective lens.
*Ability to use hands to fingers, handle, or feel.
*Ability to reach with hands and arms.
*Ability to work a computer for an extended period of time.
*Ability to manipulate and assemble files.
*Ability to operate standard office equipment.
*Ability to work nights/weekends/early mornings.
*Ability to work overtime. 


Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.


Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and. employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.


To obtain additional information about Temple University please visit our website at 


Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety and can be found at:


You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.

Primary Location: Pennsylvania-Philadelphia-Health Sciences Campus (HSC)-Jones Hall
Job: Staff
Schedule: Full-time
Shift: Day Job
Employee Status: Regular




Diversity Profile: University



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Job No:
Posted: 7/16/2019
Application Due: 8/4/2019
Work Type: