DescriptionThe Senior Coordinator/Finance provides assistance in financialmonitoring and reporting, budget development and oversight, and overallfinancial accountability of the Department of Surgery. More specifically, thecoordinator supports senior leadership by monitoring, tracking, and providingdocumentation to capture the financial health of thedepartment.  Work for this role is conducted under the supervision ofthe Senior Administrator.

 

Thefinancial aspects of this role include: Manage daily transactions such as workorders, purchase orders, payment review and approval, and financial impactstatements, Use available financial system(s) for oversight, analysis, andreporting, Work with leadership to track finances by project: e.g., budgetedvs. actual expenditures; contracts, and contract amendments, Produce regularand ad hoc analyses to support budget development and performance measurementand improvement processes as needed, Developsand monitors systems for income and expenditure tracking and accounting toenable reconciliation of all sources against cost center reports, Resolvesfinancial problems with various University offices such as Finance, Accountspayable, Purchasing Payroll and Sponsored Programs. Maintains several pettycash funds throughout the Department, Prepares Travel and Expense forms, Reviewsand approves all expenditures on all Department cost centers. Prepares andapproves payroll, expense distribution change forms, severance's, docking,overtime, requisitions, etc.
ensuring that they are in line with budgets and in compliance with Universityguidelines, Carry out/ ensure compliance with systems and procedures forfinancial management, tracking & reporting, Provide any other informationthat may be needed for auditing purposes or other third-party reviews ofdepartment finances, Support senior leadership and assist with portions of thedepartment operating budget development.

 

The administrativeaspects of this role include: Places orders andmonitors deliveries of supplies and equipment, Processes invoices for paymentand monitors ledgers for timely and accurate payment for goods and services, Ensuresthe efficient arrival of new employees (faculty and non-faculty) with regard toorientation, office preparation and ordering of supplies and equipment, Acts astimekeeper for employee attendance in the Department, Assist with contractmanagement as appropriate, Assist with contract processing and administrationas needed, Prepares financial analyses andstatistical reports for the Department Senior Administrator. Recommendsfinancial strategies and develop trend analysis of expense history forimproving budgeting and forecasting. Identifies developing financial problems forthe Department Senior Administrator and Chairperson, Competencies.Performs other duties as assigned.

 

RequiredEducation & Experience:

Bachelor’sDegree and at least four years of directly related experience. An equivalentcombination of education and experience may be considered. 

 

RequiredSkills & Abilities:

*Proficiencywith Microsoft Office products in general and expertise with Excel inparticular.

*Ability toeffectively collaborate and communicate with stakeholders inside and outsidethe department.

*Demonstratedability to handle complex and multiple tasks in a professional and efficientmanner.

*Criticalthinking and strong analytical and technical skills.

*Strongorganizational skills and attention to detail.

*Ability toprepare and interpret financial reports and statements.

 

Preferred:

*Familiarity with Temple financial and contract management systemsis strongly preferred.

*Familiarity with Temple workflow managementsystems and the ability to develop workflow processes as needed, are a plus.

 

Thisposition requires a background check

 

TempleUniversity values diversity and is committed to equal opportunity for allpersons regardless of age, color, disability, ethnicity, marital status,national origin, race, religion, sex, sexual orientation, veteran status or anyother status protected by law.

 

ComplianceStatement: In the performance of their functions as detailed in the positiondescription employees have an obligation to avoid ethical, legal, financial andother conflicts of interest to ensure that their actions and outside activitiesdo not conflict with their primary employment responsibilities at theinstitution. Employees are also expected to understand and be in compliancewith applicable laws, University and. employment policies and regulations,including NCAA regulations for areas and departments which their essentialfunctions cause them to interact.

 

To obtainadditional information about Temple University please visit our website atwww.temple.edu. 

 

TempleUniversity's Annual Security and Fire Safety Report containsstatistics, policies, and procedures related to campus safety and can be foundat: http://www.temple.edu/safety/asfr/

 

You mayrequest a copy of the report by calling Temple University’s Campus SafetyServices at 215-204-7900.

 

Primary Location: Pennsylvania-Philadelphia-Health Sciences Campus (HSC)-Temple University Physicians Medical Office Building
Job: Staff
Schedule: Full-time
Shift: Day Job
Employee Status: Regular