DescriptionThe Administrative Coordinator will provide overall administrativeassistance to leadership, faculty, research and administrative staff for theDepartment of Microbiology and the Center for Metabolic Disease Research.
Specific responsibilities include: assisting leadership with day-to-dayoperations; coordinating travel arrangements and all professional activitiesfor the Chair/Center Director and faculty; responding to phone calls, routineinquires, and daily department operational needs, including facilitiesrequests; preparing and tracking purchase orders, vendor and contractorpayments in TUMarketPlace, and resolving payment issues, with Accounts Payable,as required; distributing mail and sending out mail correspondence in a timelymanner; preparing presentation and teaching materials using MS PowerPoint;composing complex correspondence under the direction of the Chair whilerespecting the confidential nature of such materials; setting up conferencespaces, including A/V and catering needs, and taking and distributing meetingminutes; preparing research and administrative documents and trackingprocesses; maintaining departmental databases and listservs; and functioning asliaison for various departments in the University. In addition, the AdministrativeCoordinator will coordinate faculty appointments, staff hiring which wouldinclude working with International Services in processing visa’s and newhire on-boarding processes; assist leadership in the preparation of a varietyof reports for submission to the Dean’s Office and other academic entities; andassist the Administrator with the Kronos payroll system, and with runningreports in the Cognos and Self-Service Banner systems to reconcile grant andnon-grant budget information. Performs other duties as assigned.
Required Education and Experience:
Bachelor’s degree and at least one year of related administrative supportexperience. An equivalent combination of education and experience may beconsidered.
Required Skills and Abilities:
*Demonstrated computer skills, and proficiency with MS Office Suite softwareprograms.
*Exceptional verbal and written communication skills.
*Exceptional customer service and interpersonal skills, along with the abilityto interact effectively with a diverse constituent population.
*Demonstrated organizational and prioritization skills, along with the abilityto work in a dynamic environment and to perform multiple tasks simultaneously.
*Strong analytical and problem solving skills.
*Ability to work independently and in a team environment.
*Experience using the Kronos and Marketplace systems. This position requires a background check. Temple Universityvalues diversity and is committed to equal opportunity for all personsregardless of age, color, disability, ethnicity, marital status, nationalorigin, race, religion, sex, sexual orientation, veteran status or any otherstatus protected by law. ComplianceStatement: In the performance of their functions as detailed in the positiondescription employees have an obligation to avoid ethical, legal, financial andother conflicts of interest to ensure that their actions and outside activitiesdo not conflict with their primary employment responsibilities at theinstitution. Employees are also expected to understand and be in compliancewith applicable laws, University and. employment policies and regulations,including NCAA regulations for areas and departments which their essentialfunctions cause them to interact. To obtainadditional information about Temple University please visit our website atwww.temple.edu. TempleUniversity's Annual Security and Fire Safety Report containsstatistics, policies, and procedures related to campus safety and can be foundat: http://www.temple.edu/safety/asfr/ You may request acopy of the report by calling Temple University’s Campus Safety Services at215-204-7900.
Primary Location: Pennsylvania-Philadelphia-Health Sciences Campus (HSC)-Medical Education and Research Building
Shift: Day Job
Employee Status: Regular