Administrative Support - Intermediate

Job description

Posting Details

Position Information

About the University of West Georgia

Just west of Atlanta, the University of West Georgia is a second home for more than 1,800 faculty and staff members dedicated to transforming lives and changing perspectives. With over 13,700 undergraduate and graduate students and nearly 90 programs of study, we’re a university of anything’s possible. We embrace diversity. We value community. We drive growth. We engage – as students, faculty and staff – and work collectively to be the best comprehensive university in America, sought after as the best place to work, learn and succeed.

Join our pack and get a front seat to history in the making. Special things happen when you Go West. Come see for yourself.

For more information about UWG, visit

Classification TitleAdministrative Support - IntermediatePosition TypeStaffDepartmentCOE Student ServicesPosition TitleAdministrative Support - IntermediatePosition Number6430Pay Grade RangeNature of Work

This position serves as the first point of contact for the high number of stakeholders involved in the clinic services (community clients, UWG faculty/staff, student clinicians, etc) as they enter the clinic. A high level of professionalism and confidentiality is essential to ensure HIPPA regulations are met at all levels including maintenance of client files, conferences, and all communication. Primary duties and responsibilities include administrating Intake paperwork and processing all new clients; scheduling speech therapy, tutoring, and counseling appointments and evaluations; consistently maintaining all client files to ensure HIPPA restrictions are met; scheduling clinic room use; providing professional and effective communication to all stakeholders; and providing highly professional positive customer service at all times. Position requires working evening hours.

Required Qualifications

High school diploma and at least two years administrative experience. Exceptional verbal and written communication skills. Highly organized, detail-oriented with strong time management skills are required. Ability to work flexible hours including evenings.

Preferred Qualifications

Associate’s Degree preferred. Experience with Electronic Medical Records System software for scheduling, billing, and client records. Experience in Higher Education preferred.

Salary$14.48 minimum - $17.85 midpointPhysical Requirements/Working Conditions

Ability to work at a computer for extended periods of time and the ability to lift file boxes of approximately 30 pounds.

Does this position require any special certification/ license? If yes, please specify.noWork HoursNotice to Applicants

Please be advised that should you be recommended for a position, the University System of Georgia Board of Regents policy requires the completion of a background check as a prior condition of employment.

It is the policy of the University of West Georgia to follow federal law in regards to affirmative action and equal opportunity. The University of West Georgia.s affirmative action program and related policies are developed in compliance with Executive Orders 11246 and 11375, as amended; Title VII of the Civil Rights Act of 1964; the Rehabilitation Act of 1973 (Sections 503 & 504) and the Americans with Disabilities Act of 1990 (Title II) and their implementing regulations; the Age Discrimination in Employment Act of 1967; and the Vietnam Era Veterans Readjustment Assistance Act of 1974, as it amends 38 U.S.C. 4212.

Posting Detail Information

Posting NumberS01212PPosting Date07/12/2019Closing Date07/19/2019Open Until FilledNoSpecial Instructions to ApplicantSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a High School Diploma or GED?
    • High School Diploma
    • GED
    • No
Applicant DocumentsRequired Documents
  1. Resume
  2. Cover Letter
Optional Documents




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    Job No:
    Posted: 7/16/2019
    Application Due: 7/24/2019
    Work Type: