Job description

Position Details

Position Information

Vacancy IDS2422Job TitleINTERIOR DESIGN COORDINATORDepartmentFacilities Planning, Design & ConstructSchool/Parent OrganizationOffice of Facilities Parent OrgDivisionFinance and Administration DivisionEmployment CategoryFulltime-RegularAnticipated start date07/01/2019If temporary, expected end dateHours per week37.5Weeks Per Year52.20Normal Start Time08:30Normal End Time17:00Position/Job Summary

Provide interior design services to plan, design, and furnish interiors of College buildings. Work with representatives from campus offices to identify factors affecting planning interior environments such as budget, preferences, purpose and function. Advise clients on interior design factors such as space planning, layout of furnishings/equipment, finish color and material selections and create and provide interior drawings via AutoCAD software. Prepare project specifications and assist with the bid and purchasing processes. Work closely with the Director and coordinate with architects and contractors to ensure job success. Develop, update and maintain a computerized inventory system to monitor furniture, fixture and equipment inventories in all College properties. Maintain on and off campus storage areas and prepare reports itemizing contents. Identify damaged items and make recommendations for repair, restoration, or disposal. Participate in the sale and/or disposal of surplus material generated through the Office of Facilities.

Position/Job Responsibilities

1.Assist representative from campus offices with projects involving interior office and other space design; provide options for furniture layout, finish color, material selections, paint color, carpet, and window covering selections. Provide recommendations and assist client in making selection(s). Work with furniture dealers to create quote, finalize with client and Office of Procurement to place the order. Track and coordinate final delivery/ install.

2.Prepare computerized furniture and fixture designs using computer-aided design (AutoCAD) and assist in the documentation for construction and furniture projects. Assist in developing a computer based record system for interior drawings and finishes; update and maintain interior drawings.

3.Work with representatives from campus offices to finalize selection of office or space furnishings. Assist with processing purchase orders and tracking status of orders. Create and maintain department databases, project files, office files, and related materials.

4.Independently supervise projects or components of larger projects from design phase to completion to ensure all work is completed per design specifications. Ensure collaboration with the IC Information Technology (IT & AV Services), the contractor, architect (when applicable), and appropriate Facilities departments.

5.Develop and demonstrate a multicultural awareness and contribute to cultivating an inclusive, diverse and respectful College community. Demonstrate civil and inclusive behavior when interacting with staff, faculty, students and visitors to the College. Promote a flexible, collaborative and inclusive work and living environment and engage in educational opportunities to increase awareness and understanding of diversity and inclusion.

6.Assist the Director in identifying, interviewing and hiring architects and contractors for interior design projects including new building and renovation projects.

7.Work with architects, contractors and the director on new building and renovation projects to include reviewing drawings and attending project meetings and walk-throughs; specify furniture, fixtures, equipment, finishes and prepare floor plan, reflected ceiling plan, elevation, section, detail, millwork, and furniture drawings as needed.

8.Present the design, plan and budget to the client; revise the design plan according to the client’s feedback; specify materials, finishes, lighting and flooring in accordance with the finalized design plan.

9.Work with furniture and signage suppliers, College Warehouse, Facilities moving team and campus offices for all deliveries and installations.

10.Develop and maintain ongoing relationships with furniture/equipment manufacturer representatives and furniture dealers; maintain and update resource and sample library.

11.Work within standard furniture manufacturers for replacement and warranties of current campus furniture. Keep up to date with new manufacturers and suppliers as necessary.

12.Assist in the maintenance of a computer based inventory system for tracking and identifying furniture, fixtures and equipment stored in on and off campus locations. Implement an identification system, and procedures and processes for storing and retrieving of inventories. Prepare reports identifying surplus inventory and approximate value. Review inventories and make recommendations for disposal and/or sale. Participate in removal and/or sale of surplus inventories.

13.Assess furniture, fixtures, and other equipment prior to storing and identify if repair or refurbishing work is needed; coordinator repair work or disposal.

14.Receive requests for surplus furniture and identify available inventory and storage location; assist in scheduling pick-up and delivery from storage location.

15.Maintain on and off campus storage areas; organize and inventory all contents; ensure areas are clean and safe and items are properly stored.

16.Perform and coordinate yearly walkthroughs of campus buildings to survey and document conditions of furniture and interior spaces. Provide written reports of findings to Director and execute the plan to ameliorate issues.
17. Able to balance multiple job tasks and projects at once. Coordinate multiple contractors and Facilities personnel to complete projects.

Position/Job Qualifications

Bachelors degree in interior design or architecture and at least 2 years of related professional experience in interior design; strong creative graphic design skills; a good design sense and proven portfolio of interior design projects; ability to effectively and succinctly communicate design rationale; and identify trends and show concepts from rough through final stages of design; experience working with furniture dealers and manufacturers, architectural firms, and contractors; knowledge of office furniture systems and expertise with computer-aided design (AutoCAD); word processing, spreadsheet and data base software application expertise; excellent attention to detail; highly-developed organizational, interpersonal and communication skills and the ability to effectively work and interact respectfully within a diverse and inclusive environment; adaptable, competent, motivated and customer-focused; ability to prioritize projects, handle multiple tasks and meet deadlines, and the ability to work independently and in a team environment are required. Knowledge of sustainable products, familiarity with the LEED certificate process and knowledge and familiarity with ADA and building codes are preferred. NCIDQ knowledge or certification.

EEO Statement

Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.

Instructions for submitting your application:

Interested applicants must apply online at and attach a resume and cover letter. Questions about online application should be directed to the Office of Human Resources at (607) 274-8000. Screening of applications will begin immediately.

Work authorization (select one):Visa sponsorship is not provided for this positionDepartment descriptionCollege Description

At Ithaca College, a comprehensive residential campus community of 6,500 students, we strive to be at the forefront of the higher education landscape. We offer a distinct integrative learning experience that makes students ready for the personal, professional, and global challenges of our age.

We seek candidates who embrace integrative learning and want to be a part of this exciting time in Ithaca College history. We encourage creative collaboration and innovation in our faculty and staff, providing support and resources for them to grow in their fields and lead students to their own innovative ideas and achievements.

We welcome different ways of thinking and look for candidates with unique points of view and life experiences. We are inclusive of individuals with a wide range of cultural, personal, and professional backgrounds, talents, and skills. Our campus is a vibrant and rewarding community where diverse minds can learn, succeed, and excel.

When reviewing candidates, we are looking for indicators of a number of core competencies. Prospective candidates must be adaptable, collaborative, inclusive, respectful, responsive, results driven, and sustainable. They must communicate effectively, demonstrate leadership, exhibit professional integrity and ethics, take initiative, value personal and professional development, and show that they will engage in the college.

Nestled in the heart of New York State’s scenic Finger Lakes region, Ithaca College sits atop South Hill overlooking picturesque Cayuga Lake and is just minutes away from the city center. Combining small town warmth and charm with the vibrancy of a college community, the thriving and culturally diverse city of Ithaca has been rated by Kiplinger’s as one of the top 10 places to live in the United States.

To learn more about Ithaca College, visit us at

Market Hiring Range$20.00 to $24.00FLSA StatusNon-ExemptIs this position eligible for benefits?YesQuick Link Needed to ApplyRequired Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Portfolio
  2. Reference List
Supplemental Questions

Required fields are indicated with an asterisk (*).




    Diversity Profile: University



    View more

    Learn more on Inside Higher Ed's College Page for University

    Arrow pointing right
    Job No:
    Posted: 7/16/2019
    Application Due: 10/14/2019
    Work Type: