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Administrative Assistant — Accounting Office (Part-Time)

Employer
Earlham College
Location
Richmond, IN

Job Details

Administrative Assistant — Accounting Office (Part-Time)July 08, 2019

Description

Earlham College invites applications for the position of Administrative Assistant in the Accounting Office. This is a part-time (20-25 hours per week), hourly staff position with a pay rate of $11.71 per hour.

The Administrative Assistant provides administrative and clerical support for the Controller’s office. Primary duties include oversight of the employee credit card program and the preparation of various accounting documents.

Primary Duties & Responsibilities
  • Manage the College’s employee credit card program.
    • Order cards and distribute for employees; prepare cardholder agreements.
    • Train employees on the use of the online credit card system.
    • Assist employees with all credit-card related issues.
    • Review and process monthly credit card reports; reconcile to general ledger.
    • Follow up with employees who miss report deadlines.
    • Serve as the primary liaison with the credit card company.
    • Provide excellent customer service to employees.
  • Manage the College’s debit card program for off-campus travel.
  • Review invoices for weekly accounts payable disbursements.
  • Prepare documentation for investment transactions.
  • Prepare annual budget worksheets for departments using Excel.
  • Oversee archived document storage and disposal for Accounting Office.
  • Manage the College’s Verizon business account.
  • Provide clerical support for the Controller, including Excel spreadsheet maintenance.
  • Maintain confidential records, files, policies and procedures.
  • Occasionally assist with backing up other individuals in the Accounting Office, including accounts payable, data entry, customer service and filing.
  • Perform other duties as assigned.
Experience & Qualifications
  • A high school diploma or GED certification is required; post-secondary education is preferred.
  • Attention to detail with a high level of accuracy.
  • Strong computer skills, including Excel and Microsoft Word experience.
  • Bookkeeping and general office experience.
  • Strong analytical and problem-solving skills.
  • Effective organizational skills.
  • Ability to learn new computer programs.
  • Proven ability to handle confidential information.
  • Effective and professional oral, writing and listening communication skills.
  • Ability to work effectively under pressure, solve problems and adjust quickly to changing situations while maintaining strong commitment to customer service.
Application Instructions

Please send a letter of interest, resume, and contact information for three references as a single electronic file to the Earlham College Human Resources Office at: shiprka@earlham.edu.

Earlham College is an Equal Opportunity Employer that seeks applications from candidates who contribute to diversity in terms of race, ethnicity, age, religious affiliation, gender, sexual orientation, gender identity, disability, and veteran status, among other distinctions and contributions. As a College with a Quaker identity, Earlham also is eager to solicit applications from members of the Religious Society of Friends (Quakers).

Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.

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Organization

Working at Earlham College

Earlham is a selective national liberal arts college founded in 1847. Earlham's affiliation with the Religious Society of Friends (Quakers) informs our emphasis on seeking the truth wherever it leads, respect for persons, learning from and with one another, conflict management and peacemaking, diversity, global education and on international experience. 

  • Earlham's 1,019 students are bright, eager and hardworking; they report significantly higher numbers of books read, papers written, interaction with professors, and other predictors of successful educational outcomes than are reported nationally.
  • Earlham graduates pursue advanced degrees at a high rate. Between 1992 and 2006, 10 percent of Earlham College graduates completed doctoral degrees. In fact, Earlham is 29th among 1,533 U.S. institutions in the percentage of graduates who go on to earn Ph.D.s; 10th, in biological sciences. Many Earlham alumni are deeply and personally committed to social action and to trying to improve the world. (These findings are based on the Weighted Baccalaureate Origins Study for 1992-2006 provided by the Higher Education Data Sharing Consortium. Rankings reflect relative size of institutions.)
  • Faculty at Earlham rate their working environment highly, citing the match between the College's mission and their own sense of personal and professional aims. Our governance structure emphasizes collaboration and consultation. The Faculty Meeting and all committees operate by consensus-seeking rather than by voting.
  • Earlham's faculty have created a rich liberal arts curriculum that values interdisciplinary study. The College's recently redesigned General Education Program prepares students for a life of critical knowledge and informed action. Faculty actively lead international study programs in which 70 percent of our students participate for at least a semester.
  • The Richmond/Wayne County community of 70,000 is small enough to need and value the contributions and expertise of Earlham faculty and students. Our faculty often provide advice and leadership aimed at improving the quality of life and are involved with educational, environmental, social service, cultural and governmental organizations in Wayne County. In addition, faculty engage Earlham students in community-related research and presentations.
  • At the same time, our community is large enough to provide a microcosm of urban challenges. The community enjoys a symphony orchestra, civic theater, art and historical museum, environmental education center, regional arboretum, and miles of improved hiking and nature trails in the geologically rich Ordovician limestone Whitewater River gorge. Five institutions of higher education are located in Richmond and Wayne County: Earlham College, Earlham School of Religion, Bethany Seminary, Indiana University East and Ivy Tech State College.
  • Richmond is near three airports: 45 minutes west of Dayton, Ohio; an hour east of Indianapolis; and 75 minutes northwest of Cincinnati.
  • For more information about openings, contact Becky Thomas, academic dean and vice president for academic affairs.

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