Assistant Director, Facilities Business Services

Job description

Current Staff and Administrative Openings

Resumes may be submitted at: [email protected].

Clark University is an Affirmative Action, Equal Opportunity Employer. We strongly encourage members from historically underrepresented communities – inclusive of all women- to apply.

Internal applicants should have at least one year's experience in their present position. Transfer of successful applicants will be effected at a time mutually agreeable to both departments.

Clark offers regular full time staff outstanding benefits including: free life and disability insurance; choice of health plans with University contribution; 3-4 weeks vacation depending on appointment; free evening undergraduate and master’s level courses for employee plus various tuition discounts for family members; 10% University contribution to retirement plan after 2 years of employment in higher education; free use of athletic and fitness center, and many more.

Facilities Management:
Assistant Director, Facilities Business Services

Code: 199944

Clark University

Assistant Director, Facilities Business Services

Job code 199944

Facilities Management

Full-time/ 40 hours/12- months

Clark University’s Facilities Management department seeks to fill the position of Assistant Director, Facilities Business Services. The Assistant Director, Facilities Business Services reports to the Director of Facilities Management and is responsible for overseeing departmental business processes including: finance, budget, human resources, work/service coordination, auxiliary commercial/residential rentals, University Mail Services and Facilities Management technology systems.

The Assistant Director is a member of the Facilities Management (FM) leadership team and serves as a key collaborator with other University departments.

Duties and Responsibilities

•Prepare and process purchase orders, requisitions, invoices, journal entries and requests for payment.

•Research, prepare, update and present monthly and annual operating & capital budget submissions.

•Manage interdepartmental billing.

•Develop and maintain electronic records/files, as well as provide regular reports and analysis on financial aspects of all Facilities Management work, including: purchasing, requisitions, work orders, departmental labor, capital projects, rental property accounts and utilities.

•Manage all aspects of Clark University’s residential and commercial properties including: vendor management, budgeting, leases, tenant relations, collections, advertising, inspections, turnover, maintenance and improvements.

•Approve timecard, e-procurement and credit card transactions.

•Oversee daily operations of the Facilities Customer Service Center including: administer the Computerized Maintenance Management System, telephone & walk-in customer response, radio dispatch and data entry/reporting.

•Develop, implement, and maintain processes and procedures in compliance with the Chief University Business Officer that effectively meet Facilities Management operations and workflow.

•Oversee University Mail Services including processing student mail and packages, interoffice delivery and associated services.

•In collaboration with the Office of Human Resources, maintain up to date employee records; draft, edit and maintain the Facilities Management Handbook and associated policies, procedures and memos.

•Maintain and update department website.

•Directly supervise Mail Services Supervisor (who supervises one fulltime staff member), two Facilities Operations Coordinators and student employees.

•Other duties as assigned.


•Bachelor’s degree is required preferably in a business management or systems related field.

•Minimum of 5-7 years of overall professional experience; ideally 4+ years of broad financial and/or operations management experience.

•The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a department or significant program area, and has preferably overseen a human resources function previously.

•Demonstrated experience using and administering web based and computerized systems including the ability to manage relationships with software and other service vendors.

•Knowledge of asset management software and 4 to 5 years’ experience with ERP accounting systems such as Banner

•Keen analytic, organization and problem solving skills, which support and enable sound decision making and the ability to successfully manage multiple tasks, projects and initiatives.

•As an “essential employee”, ability to respond and/or manage response to facility emergencies, University closings and special events on nights, weekends and holidays.

•Clark University is committed to ensuring that our classrooms, offices and common spaces are welcoming to all and that everyone who comes to campus feels respected and valued. The successful candidate will have excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.

This is a full-time, 40 hours per week, 12- month position with excellent benefits, which include employee and family tuition benefits, 4 weeks’ vacation, generous retirement plan, free use of campus fitness center and many more.

Review of applications will begin July 29, 2019. Salary will be commensurate with skills and experience. Please email résumé and cover letter to <[email protected]> . Applicants must reference Job code 199944 in the subject line to be considered for this position.

Clark University embraces equal opportunity and affirmative action as core values: we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. This commitment applies to every aspect of education, services, and employment policies and practices at Clark. Our commitment to diversity informs our efforts in recruitment, hiring and retention. All positions at Clark share in the responsibility for building a community that values diversity and the uniqueness of others by exhibiting integrity and respect in interacting with all members of the Clark community to create an atmosphere of fairness and belonging. We strongly encourage members from historically underrepresented communities, inclusive of all women, to apply.




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Job No:
Posted: 7/15/2019
Application Due: 9/13/2019
Work Type: