Event and Program Operations Specialist

Job description

Event and Program Operations Specialist

Stanford University

Job Number:

Job Code: 4910

Job Grade: G

Number of Vacancies: 3

Note: Not all unique aspects of the job are covered by this job description

The Office of the Vice Provost for Teaching and Learning (VPTL) is seeking a highly motivated and dedicated individual for our Event and Program Operations Specialist position. This position supports operations related to educational programs delivered on campus and blended formats and will report directly to the Sr. Manager of Event and Program Operations. You will support business processes, vendors, and execution of on-campus events and programs. The Event and Program Operations Specialist's primary goal is to ensure satisfaction for Stanford students, faculty and attendees for each program. During live and virtual events, the Event and Program Operations Specialist will make decisions in the best interest of the program, the attendees, and the University. You will be the point of contact with Stanford faculty, departments, partner organizations (both domestic and international), instructors, and be the primary contact for vendors and service providers.

Due to the global and customer-facing nature of work, this position is often required to work sporadic schedules including early mornings, evenings and weekends. This is a wonderful department that works well as a team! If you are looking for a position in a fast-paced environment, this is the job for you!

At Stanford, you'll develop your strengths and enjoy a career full of varied experiences. We succeed by investing in our development, advocating for each other, learning together and celebrating our successes.

We invite you to apply by clicking the “Apply for Job” button.

To be considered, please submit your resume and cover letter along with your online application.


Under general supervision, assist with the execution of a program or a product created by the organization.


  • Understand and communicate the features, benefits, and advantages of the product/program to a target audience.

  • Gather, analyze and report on product/program data.

  • Execute a tactical plan to meet the product/program objectives.

  • Coordinate with vendors to ensure timely delivery of product/program elements.

  • Provide administrative support for central team operations and project/programs

  • Track product/program progress against goals and schedule.

  • Assist in the development of materials which support the product/program.

  • Initiate and lead meetings with stakeholders to plan scope and format of events, establish and monitor budgets, and/or review administrative procedures and event progress.

* - Other duties may also be assigned


Education & Experience:

Bachelor's degree and two year of relevant experience or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Strong verbal and oral communication skills.

  • Highly organized.

  • Analytical and problem solving skills.

  • Ability to meet expected deadlines and schedules.

  • Team player.

Certifications and Licenses:



  • Often perform desk-based computer tasks.

  • Frequent sitting

  • Often stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts.

  • Frequent lift/carry/push/pull objects that weigh up to 30 pounds.

  • Frequent twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


Occasional work early morning, evening, and weekend work required.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, https://adminguide.stanford.edu.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job

Additional Information

  • Schedule: Full-time
  • Job Code: 4910
  • Employee Status: Regular
  • Grade: G
  • Requisition ID: 83888


Location: Vice Provost for Teaching and Learning, Stanford, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 7/15/2019
Application Due: 7/15/2031
Work Type: