Marian University, a Catholic Franciscan institution of higher education, invites applications for the position of Administrative Assistant in the Registrar’s Office.The Administrative Assistant assists the Registrar and Associate Registrar in the area of customer service, daily office operations, and special projects.

Essential Job Duties:

Provide customer service at the front counter, over the phone, and by email on a daily basis. Route questions to appropriate office personnel or other offices as necessary Open the main office each morning (office opens promptly at 8am) Process daily transcript requests and keep staff informed of updates related to our online ordering system Process enrollment and degree verifications and work with data submitted to the National Student Clearinghouse Assist the Registrar in soliciting Incompletes when due and process grade changes submitted by faculty Assist the Associate Registrar in the processing of graduation applications and mailing of diplomas Monitor and order office supplies as needed, while adhering to the office budget Keep the main office organized by filing paperwork and students files; moving files to/from vault as needed; assisting in making new student files Updates and manages Registrar website; posts documents to portal new page Assist the Registrar in updating the Schedule of Classes after it has been published Work in Colleague daily to enter data into the system – advisor/major change forms, address updates, grade entry, withdraw from college processing and reporting, registrations, waiting lists, etc. Manage the process of sending technology sheets to new students Adhere to the Family Education Rights and Privacy Act (FERPA) federal law. Assist with the daily operations of the office and other job duties, as assigned

Applicants should possess the following skills:

Interpersonal/human relations skills. Organization and time management skills. Problem solving and critical thinking skills. Ability to operate personal computer and various software programs. Ability to maintain confidentiality. Flexibility to work some weekend hours during the course of a year

Requirements

Bachelor’s degree required Previous experience in a university setting preferred Work schedule is 8am – 4:30pm, Monday-Friday

Located within 10 minutes of downtown Indianapolis, Marian University is one of the nation’s preeminent Catholic institutions of higher learning, and ranks as one of US News & World Report’s top universities in the Midwest Region. Marian University was founded in 1937 by the Sisters of St. Francis, Oldenburg, Indiana, and the Franciscan Values that the Sisters ingrained into the university’s culture are still prevalent today. The university has experienced tremendous growth in the past 15 years under the leadership of President Daniel J. Elsener, including the opening of the Marian University College of Osteopathic Medicine in 2013 – the state’s first new medical school in 110 years. Marian University’s football team has captured the NAIA national championship in 2012 and 2015. In 2016 and 2017, the women’s basketball team won back-to-back NAIA national championships. Marian University is also home to the most successful collegiate cycling program in the nation, which currently holds 46 national titles.

Review of applications will begin immediately and continue until the positions are filled. Required materials include: Resume, Cover letter, and the names and contact information of three professional references. Only complete applicant packets submitted to hr@marian.edu will be considered. Marian University is committed to diversity and encourages persons from diverse backgrounds to apply for this position.

Marian University is an EOE