Warden’s Office Project Coordinator and Sr. Director’s Assistant

Job description

DepartmentUnder the general direction of and working closely with the Sr. Director of Co-Curricular Education and Chief Program Officer, Sr. Director of Business and Ancillary Operations and CAO, and the Sr. Director, Marketing , Communications and Information Services provides project management support and administrative assistance. The incumbent is responsible for coordinating and executing project plans from start up to completion, responding to the objectives and priorities of the Sr. Directors. The incumbent supports the establishment of project objectives and overall design; undertakes detailed research on a wide variety of topics in support of projects; is responsible for coordinating the tracking of all project documentation and activities; prepares project milestones and timelines; monitors project activities and notifies of any problems; organizes project meetings and serves as recording secretary at meetings; generates status and summary reports. The incumbent coordinates the annual business planning process and assessment of all programs and services within the departments managed by the senior directors.

The incumbent also provides administrative support to the Sr. Directors. Employing a thorough knowledge and understanding of the priorities of the Sr. Directors, the incumbent maintains calendars, coordinates meetings, maintains files and follows up on action items.




Minimum three (3) year college business or other related diploma required, or equivalent in education and experience. Business degree preferred. Project Management Professional (PMP) designation is an asset.


Minimum five (5) years’ of project management, coordination and documentation experience. Demonstrated experience in project management (scope of projects and directing the development life cycle from conceptualization to completion). Demonstrated market research experience. Proven assessment, evaluation and measurement experience in an educational setting. Established record of designing new systems and processes to realize operational efficiencies. Ability to source, implement and train staff on various software systems. Experience writing reports and preparing presentations and documentation. Experience with the Division of Student Life and/or co-curricular education in a post-secondary education environment. Knowledge of university policies and procedures, and an understanding of the university’s organizational structure, is an asset.


Advanced computer skills, including Microsoft Office (must be able to set up templates and macros in Word and Excel, set up Excel spreadsheets and graphics, and prepare sophisticated PowerPoint presentations), Microsoft Project, Microsoft SharePoint, Microsoft Access, Microsoft Outlook, FIS, Campus Labs, CLASS, Event Management System (EMS), University’s Business Continuity Planning Tool, Basecamp and Eventbrite. Facility to quickly pick up additional software packages.



Demonstrated research and written communication skills; strong presentation and interpersonal skills; fine-tuned strategic lens and judgment, political acuity and diplomacy in liaising with multiple stakeholders; ability to deal with senior leaders at Hart House and the broader University community, in a manner which facilitates cooperation and consensus building; ability to work independently with initiative, discretion, and tact; ability to work under pressure; superior organizational skills and time management in planning, project and task coordination in a high volume environment with competing priorities; flexibility and problem solving skills; demonstrated commitment to principles of equity, diversity and inclusion.

Department: Hart House
Campus: St. George (downtown Toronto)
Schedule: Full-time
Job Field: Administration
Job Posting: Jul 8, 2019
Job Closing: Jul 18, 2019, 9:29:00 AM




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Job No:
Posted: 7/15/2019
Application Due: 7/18/2019
Work Type: