Associate Director, Business Administration CWM
Reporting to the Director, Business and Financial Administration, the Associate Director, Business Administration will be responsible for oversight and implementation of financial activities as well as central administrative operations and departmental technology requirements. The Associate Director will also be responsible for providing in and out of state consulting as needed. Duties also include budget development, management of expenses related to contracts, overseeing recruitment activities and HR paperwork requirements, information technology, financial management systems, and negotiating and managing sub-contractual relationships.Responsibilities
- Direct the business and fiscal affairs of the Disability & Community Services programs including the development and preparation of annual budgets, monthly and quarterly financial reports, annual profit and loss forecasts, and annual capital budgets.
- Develop, implement and oversee administrative and fiscal systems such as cost-accounting, program budgeting and forecasting, common service chargeback, accounts receivable, accounts payable, purchasing and budget forecasting systems that meet the needs of multiple programs while developing appropriate relationships to State, Federal, out of state and University systems.
- Develop and manage internal control procedures; ensure financial compliance with grants and contracts; coordinate external financial reviews.
- Design and implement a core data system that consolidates data, monitors financial performance, linked to specific indicators, and generate reports required by multiple clients, CWM leadership and the Program Director as requested.
- Ensure compliance with financial contract specifications and client business practices.
- Develop and maintain relationships with key external partners, grantors and vendors.
- Present information and updates to executive staff as required and maintain reporting systems that provide the ability for executive and senior staff to oversee program service delivery and for staff to be accountable and accurate in their duties.
- Maintain ongoing review of all contracts for consistency, contract compliance and updated information related to contract payment and expiration dates.
- In collaboration with the Leadership Team, work to ensure compliance with the contract staffing matrices; develop criteria governing the development of professional staffing patterns; provide supportive data for justification of variances to the matrix staffing plan.
- As a member of the Senior Leadership team, provide reinforcement to the Director in strategic planning, financial planning, service delivery, and service integration for Disability & Community Services Programs.
- Partner with the Director to develop strong collaborative relationships with client agency representatives at all levels.
- Lead and manage major business development and corporate planning projects and assist in implementing strategic goals and objectives, working closely, continuously, and according to the parameters and timelines discussed and agreed on with Director.
- Work with shared infrastructure divisions within UMMS to assure their involvement in support of the Disability & Community Services programs and serves the program needs in a fashion consistent with the overall goals and objectives of UMMS/CWM.
- Review and implement new program initiatives related to grants, contracts and finance, in accordance with program needs and in consultation with the Director.
- Work independently to successfully achieve established objectives and deliverables.
- Provide consulting services in assigned areas (financial/grants consulting) as required.
- Lead, manage and develop staff in assigned areas. Assist with the management and development of other staff as appropriate.
- Develops and maintains strong relations with peers, key CWM business leaders, and other key clients/constituencies/business partners as appropriate to ensure efficient operations.
- Perform other related duties as assigned.
- Masters’ degree in business, health or finance administration or related field, or equivalent experience.
- 3- 5 years related professional experience.
- Strong business acumen and familiarity with operational best practices. Healthcare operations experience and working knowledge of long-term care operations strongly preferred.
- Proven administrative and management ability in a complex environment preferably health care or other related service industry Demonstrated performance in strategic and financial planning and analysis.
- Demonstrated ability to perform within budgetary constraints delivering a consistently break-even or profitable bottom line.
- Experience with the development and maintenance of accountable infrastructure systems including information technology, personnel and finance systems.
- Communication and presentation skills, both oral and written, to interact and to produce reports suitable for both an academic and a public sector audience.
- Demonstrated outstanding verbal and written communication skills.
- Proven problem solving skills including innovation, flexibility and creativity.
- Demonstrated leadership skills including the ability to build productive teams and motivate individuals at all levels of an organization in the pursuit of common objectives.
- Ability to travel as needed.
- Healthcare operations experience and working knowledge of long-term care operations.