Program Coordinator - Museums and Associated Departments

Job description

The Coordinator for Museums and Associated Departments serves as the administrative resource for the faculty and staff housed in the Logan and Wright Museums, including the Departments of Anthropology and Art and Art History.

This position will work fewer hours in the summer when the college is not in regular session.

Characteristic Duties and Responsibilities:

    Provides administrative support to faculty and staff in the Logan and Wright Museums and the Departments of Anthropology and Art and Art History, including support for the Museum Studies program.Takes primary responsibility for the stewardship of the Logan and Wright Museums and the Godfrey Building. This includes ensuring that the furnishings and equipment in the classrooms, workspaces, lounges, and public spaces are ready for faculty and student use, and that building and equipment issues are promptly reported to Physical Plant and IT for resolution. Communicates regularly with faculty and staff regarding building and equipment issues and ensures that building users are continually informed on the status of the building.Coordinates work-study student employment for the museums and departmentsAssists with museum and department accounting and record keeping, processes purchase requisitions and reimbursements, maintains accounting records, maintains relevant credit card records.Collects and maintains applications for faculty and staff searches, creates application logs, corresponds with applicants as needed by telephone, electronic mail, and regular mail, coordinates candidate visits.Schedules building meeting rooms and serves as consultant for those who have reserved spaces as they plan their events.Assists with arrangements for special events (residencies, guest lecturers, etc.), assists with travel and lodging arrangements, works with Accounting and Payroll on payment arrangements.


  • High school degree or equivalent.
  • Prior office experience; proficient computer skills, including word processing, spreadsheets, website maintenance, and social media platforms.
  • General bookkeeping or accounting skills.
  • Ability to communicate effectively, both in writing and orally, including proficiency in English.
  • Ability to interact effectively with diverse faculty, staff, students and the general public.
  • Ability to work efficiently and accurately without immediate and constant supervision.
  • Strong time management and organizational skills.
  • Ability to maintain the confidentiality of department and program records.

Because equity and inclusion are central to our students' liberal education and vital to the thriving of all members of our residential learning community, Beloit College aspires to be an actively anti-racist institution. We recognize our aspiration as ongoing and institution-wide, involving collective commitment and accountability. We welcome employees who are committed to and will actively contribute to our efforts to celebrate our cultural and intellectual richness and be resolute in advancing inclusion and equity. We encourage all interested individuals meeting the criteria of the described position to apply.

Located in a diverse community close to Madison, Milwaukee, and Chicago, Beloit is a selective undergraduate liberal arts college that attracts students from across the United States and the world. The college emphasizes excellence in teaching, learning beyond the traditional classroom, international perspectives, and collaborative research among students and faculty. It is recognized as one of the Colleges That Change Lives.

To apply, submit a letter of application, resume, and contact information for three professional references to [email protected]. Review of applications will continue until the position is filled.

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Job No:
Posted: 7/15/2019
Application Due: 10/26/2019
Work Type: