Administrative Assistant
- Employer
- DePaul University
- Location
- Chicago, IL
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Other Institutional & Business Affairs Jobs
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
DePaul University
DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.
Job Title Administrative Assistant
Job ID 3568
Location Loop Campus
Full/Part Time Full-Time
Regular/Temporary Regular
Multicultural Statement
At DePaul University, we are looking for candidates who want to join us in our mission to provide access to education for all. Successful candidates welcome ideas and perspectives from colleagues and students representing a wide variety of cultures, backgrounds, religious beliefs, and experiences. We seek collaborative, open-minded and hard working professionals to work in a real world urban learning environment. Are you exceptional, yet modest and open to challenges? We seek achievers and leaders that want to bring their passion and skills to our well-respected community of approachable colleagues. Build your career with us.
General Summary
The department assistant handles a wide range of administrative support tasks for the Assistant Secretary and the operations of the Office of the Secretary and the Board of Trustees. The successful candidate for this position must be extraordinarily organized and able to work effectively in a team, juggling multiple and varied tasks simultaneously; have strong writing, spelling and proofreading skills; exhibit rigorous adherence to deadlines and time lines, take appropriate initiative; pay meticulous attention to detail; maintain a high level of professionalism and ensure the university is presented to the Board of Trustees and other constituents in a most professional light.
Responsibilities & Duties
- Provides administrative support for the Office of the Secretary.
- These administrative functions include but are not limited to performing basic research and data entry; maintaining electronic documents and records; creating drafts of routine correspondence; compiling reports and mailings; reconciling budgets.
- Conducts special projects as assigned.
- Provides administrative support for the planning and execution of Board of Trustees meetings and functions, including compiling meeting materials, tracking RSVPs and attendance, placing orders, coordinating with site staff, setting up and breaking down on-site administrative station, staffing check-in table, etc.
- Manages complex calendars, arranges travel, coordinates meetings and conference calls with particular attention to liaison with University administration, the Board of Trustees, and internal and external constituents.
- Maintains proper contact information.
- Prepares and maintains information of a confidential nature such as correspondence, memos, presentations and reports.
- Assists with daily routine administrative tasks such as data entry, routing mail, making copies, greeting visitors, assisting with phone coverage, etc.
- Performs other duties as assigned.
Education & Experience
- Bachelor's degree.
- Minimum 3 years' experience in complex administrative support positions in a corporate or university setting.
- Minimum 3 years' experience with Microsoft Office programs, including Outlook, Word, Excel, Power Point.
Financial Responsibilities
- Assists in departmental purchasing, maintaining and reconciling departmental financial activities.
Other Skills & Abilities Reqd
- Must demonstrate leadership, organization skills, professional manner, resourcefulness, and an ability to prioritize and manage projects.
- Excellent verbal and written communications skills, including email and telephone interaction with university executives and Trustees.
- Strong customer service and excellent organizational skills.
- Ability to perform multiple tasks simultaneously and become a proficient user of office technology platforms as well as university administrative systems.
- Ability to analyze, take initiative and follow-through with keen attention to detail.
- Ability to troubleshoot and support computer hardware and software a plus.
Physical Requirements
- Must be able to sit for long periods of time and work on computer.
- Must be able to lift more than 25pounds (i.e. file boxes, computer equipment).
Other Attachments
You may upload other attachments (Transcripts, Portfolios, Writing samples) in the “My Activities” tab of your profile.
Additional Information
- Requires some evening and weekend work.
- May require occasional travel.
Salary & Benefits Package:
DePaul offers a comprehensive package including competitive pay and benefits to attract and retain the best talent in order to further the University's mission. For more information, please visit the following pages:
Full Benefits
Part-Time Benefits
Required Background Check:
Employment at
PI111904158
Organization
Working at DePaul University
Enrolling more than 23,000 students, DePaul is the ninth-largest private and largest Catholic university in the country. It offers over 200 graduate and undergraduate degree programs through nine colleges and schools. Nearly one third of DePaul’s students are of color—the most diverse of any private university in Illinois—and about 30 percent of each year’s freshmen class intend to be the first in their families to earn a college degree. DePaul’s success extends beyond recruitment—it is among the nation’s top 100 universities in awarding degrees to students of color.
Educating Chicago’s business leaders, lawyers, judges, teachers, artists and public servants for more than a century, DePaul enjoys an excellent academic reputation. It has earned impressive rankings from U.S. News & World Report for its business and law programs as well as distinctions for diversity and community service. A host of higher education guides have recognized DePaul for everything from its economic value and happy students to its hot and trendy campus and great town-gown relations.
DePaul prides itself on the strength of its academic programs, especially the programs in entrepreneurship, real estate, and the part-time MBA; computer science, network assurance and digital media; psychology and philosophy; music and theater; health and intellectual property law; and adult learning initiatives. Despite its size, the university is committed to providing students with personal attention; the student/faculty ratio is just 16:1. Professors who teach graduate students also teach undergraduates in small-group settings.
DePaul’s goal, expressed in the VISION twenty12 strategic plan, is to become one of the finest urban, Catholic universities in the United States. It is focused on creating nationally recognized, rigorous programs of study; preparing women and men to be at the forefront of their chosen fields as ethical and socially engaged leaders; and further strengthening its financial and operational foundations.
DePaul was founded in 1898 by the Congregation of the Mission (or Vincentian) religious community, which follows the teachings of 17th century French priest St. Vincent de Paul. Established to provide a high quality education to immigrants and others who were denied access to college, DePaul continues to embrace this mission today, recruiting and graduating significant numbers of students from disadvantaged and underrepresented groups.
Location
Located in Chicago, Illinois, DePaul has two primary campuses and four suburban locations. The Loop Campus is in the heart of the downtown business and cultural district and is home to four of DePaul’s colleges, a theater, a residence hall and most administrative functions. It is separated by a 20-minute trip on Chicago’s “el” train from the Lincoln Park Campus, close to Lake Michigan and Wrigley Field. Considered one of the nation’s most beautiful urban campuses, Lincoln Park is home to five colleges, the main library, numerous residence halls, a student center and the Ray Meyer Fitness and Recreation Center, open to employees and students.
Both campuses are located in thriving business and residential districts that are well served by public transportation, providing a full array of housing choices for employees. Chicago boasts six professional sports teams and some of the best theater, music and art venues in the nation. As an international business hub and conference center, Chicago enables employees to build strong professional networks and remain on the leading edge of their fields.
More Information on DePaul University
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