Program Coordinator

Job description

Program Coordinator

Stanford University

Job Number:

Stanford Graduate School of Business

Residing in Silicon Valley, the heart of innovation, Stanford GSBhas built a global reputation based on its immersive and innovative management programs. We provide students a transformative leadership experience, push the boundaries of knowledge with faculty research, and offer a portfolio of entrepreneurial and non-degree programs that deliver global impact like no other. We strive to change lives, change organizations, and change the world.

The Stanford Institute for Innovation in Developing Economies, also known as Stanford Seed, is a Stanford GSB-led initiative that is working to end the cycle of global poverty by training business leaders in developing economies, inspiring Stanford students to become globally-engaged leaders, and supporting critical research from across the university to maximize our impact.

The Program Coordinator in Stanford Seed functions as an integral part of the Program Delivery team and is tasked with coordinating administrative and logistical aspects of the Seed Transformation Program (STP) and other initiatives across the organization. The candidate will work primarily with Assistant Director and Director of Leadership Programs on implementation of STP. In addition, the Program Coordinator will be closely involved in process improvement work that supports the delivery of STP at scale. As a member of the Program Delivery Team, the candidate should have strong project management skills and should help drive cross-functional collaboration across the organization.

Role requires work outside of the normal 8 am - 5 pm workday to correspond to working hours in regional offices (India, Ghana, Kenya. Botswana).

Your primary responsibilities include:

  • Coordinate logistical and programmatic aspects of the STP

    (Approximately 40% of time commitment)

  • Develop project work plans and coordinate diverse teams to ensure timely completion of deliverables
  • Compose and draft documents and correspondence for presentations, course handouts, and reports; perform substantial editing and fact checking
  • Create, maintain, modify, and/or ensure accuracy of content in various documents and/or websites.
  • Develop teaching schedules
  • Manage Canvas website learning platform
  • Manage STP feedback debriefs on a regular basis and develop recommendations for program improvement
  • Collaboration and handover with regional teams

    (Approximately 20% of time commitment)

  • Collaborate with teams in India, Ghana, Kenya, and Botswana to plan and execute Transformation Program events
  • Drive weekly and monthly regional program manager's check-in calls to prepare the team for success in the Immersion Weeks and other program activities
  • Collaborate on project plan, standardization of sustainable processes and systems, and facilitate cross-regional experience sharing and learning
  • Support faculty with logistical aspects of teaching and travel
    (Approximately 20% of time commitment)
  • Communication with faculty, including onboarding and offboarding
  • Collaborating on development and editing of materials
  • Maintaining faculty website and other systems and processes
  • Oversee Travel Admin Assistant's management of faculty travel logistics for STP
  • Administer tools and processes for facilitator teams in the regions
    (Approximately 20% of time commitment)
  • Workshop assets and content development management
  • Calendar and workflow
  • Facilitator professional development opportunities/training
  • Be flexible to completing any other additional assigned duties.

    To be successful in this position, you will bring:

  • High school diploma and four years of administrative experience, or combination of education and relevant experience.
  • Advanced computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing projects.
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize, multi-task, and assign work to others.
  • Ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Proficiency in Smartsheets, Google Suite, and Box preferred.

    *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    Why Stanford is for You

    Stanford's dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere. We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generousperksalign with what matters to you:

  • Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a Ted Talk, film screening, or listen to a renowned author or leader discuss global issues.
  • A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.
  • A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes.
  • Discovery and fun. Visit campusgardens, trails, and museums.
  • Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more!

    We pride ourselves in being a culturethat encourages and empowers you.

    How to Apply

    We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application.
    Additional Information

    • Schedule: Full-time
    • Job Code: 4103
    • Employee Status: Regular
    • Grade: F
    • Requisition ID: 83712


    Location: Graduate School of Business, Stanford, California, United States
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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    Job No:
    Posted: 7/11/2019
    Application Due: 8/1/2019
    Work Type: