Faculty Recruitment Administrator (4722C), Haas Core Programs - 27220
About Berkeley
The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.

Departmental Overview
The Haas School of Business develops path bending leaders - individuals who redefine how we do business. Berkeley-Haas, the second oldest business school in the United States, educates 2,200 students each year in six degree-granting programs, and hundreds more through executive education programs. A team of 300 staff members support these students, faculty and alumni through work in areas that include Admissions, Student Services, Career Management, Administration, Development and Alumni Relations.

Berkeley-Haas offers opportunities to champion new ideas, collaborate across boundaries, and learn continually. Our culture is captured by Four Defining Principles (Question the Status Quo, Confidence Without Attitude, Students Always and Beyond Yourself) that distinguish Berkeley-Haas as a place to learn—and a place to work.

To learn more about the Haas School visit: http://www.haas.berkeley.edu/haas/about/employment.html

Responsibilities
Academic Recruitment and Appointments:

As an Academic Recruitment Administrator, administer and support recruitment processes for Permanent (Senate) and Temporary (non-Senate) faculty, as well as other academic titles.

Track applicant activity from the point of application through the candidate's visit to campus and subsequent reimbursements; download and organize application documents; maintain and enhance electronic filing system; review and revise recruitment information.

Arrange candidate visits under the authorization of the hiring committee; this includes coordinating interview schedules and seminar arrangements, making travel, hotel, and restaurant reservations, and arranging any necessary off-site meetings between Haas faculty and the prospective candidates.

Process travel and entertainment reimbursements and any recruitment-related expenses in a timely manner utilizing the campus system. Monitor recruitment spending against budget.

Reconcile transactions; identify unanticipated expenditures; investigate apparent errors and discrepancies.

Prepare recruitment and personnel files for ad-hoc committee review and faculty personnel committee meetings.

Assist to assemble appointment cases and prepare permanent hard-copy files for new faculty members.

Provide support for advertising and outreach activities and obtain data for search committee analysis.

Support the faculty relocation process.

Help and coordinate Faculty on-boarding processes with Berkeley Regional Services.

Academic HR Support and Special Projects:

Perform clerical duties, maintaining and/or reorganizing files, records, and documents; photocopying, printing, scanning, faxing, etc. as needed.

Perform data entry into the Academic Affairs database and Google Documents.

Prepare information and conducting research to meet Academic Affairs' needs.

File materials related to faculty personnel actions.

Assist with special projects as assigned.

Career Development:

Commitment to continual improvement and professional development - Attend classes to enhance expertise in this position.

Serve on departmental and campus-wide committees as appropriate.

Participate in activities that enhance the campus community.

Maintain knowledge of Academic Affairs business processes in order to provide back up to other support staff in the unit.

Required Qualifications

Detail-oriented, accurate, and well organized.

Proficiency using Microsoft Office suite.

Experience scheduling interviews and making travel arrangements.

Facility with web-based applications.

Excellent oral and written communication skills.

Professional customer service orientation; commitment to quality and continual improvement

Able to maintain the confidentiality of sensitive information.

Experience working with customers from different countries, cultures, and backgrounds

Focused, adaptable, analytical, articulate, organized, resourceful, team-player, and discreet

Able to question the status quo, think and act beyond yourself, display confidence without attitude, and act as a student always. (These are the Haas School's defining principles.)

Availability to work additional hours during a peak season.

Salary & Benefits
This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience up to $29.02 / Step 9.0.

For information on the comprehensive benefits package offered by the University visit:
http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply
Please submit your cover letter and resume as a single attachment when applying.

Other Information
This is a Limited (temporary) role at 75% time (30-hours per week). This role will last approximately 30-weeks and will be eligible for Core Benefits, vacation and sick leave accrual.

Other Information
This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html

Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.


Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct


To apply, visit https://jobsprod.is.berkeley.edu/psp/jobsprod/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_JOB_DTL&Action=A&JobOpeningId=27220&SiteId=1&PostingSeq=1





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