Assistant Director, Transfer Admission

Jul 09, 2019
Institution Type
Four-Year Institution

Assistant Director, Transfer Admission

About Westfield State University:
In 1839, Horace Mann founded Westfield State University as the first public higher education institution without barrier to race, gender or economic class. Westfield State University is committed to a policy of non-discrimination, equal opportunity, diversity and affirmative action. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people including minorities, women, veterans, individuals with disabilities and other protected persons, or individuals with diverse cultural backgrounds.

Westfield State is the most residential of the state universities in Massachusetts, with over 60% of our 5600 full-time undergraduate students living on campus. The campus is ideally situated on the edge of the Berkshire Mountains in western Massachusetts just 30 minutes from the thriving cultural centers of Northampton and Amherst, and 1.5 hours from both Boston and Albany.

Job Description:
Campus Title: Assistant Director, Transfer Admission

State Job Title: Assistant Director
Department: Admission
Job Code: HA6600
FLSA Status: Exempt
Funding: 7115-0100 (State Funds)
Bargaining Unit: APA
Job Type: Full-Time Permanent
Time frame: 52 weeks
Shift: 9 a.m. - 5 p.m.
Regular Days Off: Saturday and Sunday

Supervision Received: Reports to the Associate Director of Admission.

Supervision Exercised: None

Salary: $48,000.00-$53,000.00. Salary will commence with experience.

General Statement of Duties:
The Assistant Director works directly with the Associate Director of Admission to oversee daily operations of transfer recruitment and admission. S/he works closely with the associate director in planning, implementing, managing, and coordinating policies and procedures related to transfer admission and recruitment.

Duties and Responsibilities:
Duties include but not limited to:

  • Assist with the planning, designing, and development of the department's annual recruitment plan.
  • Responsible for implementing specific recruitment strategies as assigned.
  • Assist the Associate Director of Admission with the daily oversight of the transfer file review process and make recommendations to benefit the process to the Director of Admission.
  • Work directly with the Associate Director of Admission to develop admission standards for transfer applicants contingent on the target set for the fall and spring term by the Vice President of Enrollment Management.
  • Provide accurate information pertaining to the enrollment process, including college programs and services, enrollment procedures, admissions criteria, and specific curriculum requirements to prospective students, college advisors, school counselors and other related individuals or groups.
  • Assist the Associate Director of Admission with transfer advisor outreach and education.
  • Serve as a campus liaison for the MassTransfer program, as the campus representative to the Mass Transfer Steering Committee.
  • Maintain a caseload of transfer admission files for MassTransfer applicants to verify program eligibility requirements and award program benefits.
  • Assist the Associate Director with renew-ability of merit scholarships, MA transfer waiver, and Commonwealth Commitment Benefits.
  • Serve as the recruiter for transfer travel.
  • Enter prospect data from inquiry cards upon return from recruitment events.
  • Participate in on-campus admission campus visitation events such as Open Houses, Accepted Student Days, and any other related first-year and/or transfer events as needed or assigned.
  • Review and evaluate transfer admission application files as assigned, and determine admissibility per college admission standards.
  • Review and award credit for all dual enrollment coursework.
  • Work with the Associate Director of Admission to ensure data integrity for institutional reporting.
  • Assist the Associate Director of Admission in compiling end-of-year admission statistics.
  • Develop and maintain professional relationships with community college advisors and high school counselors.
  • Assist with follow-up activities including telephone calls, specialized mailings, CRM, e-mail, and meetings with prospective students as needed.
  • Work nights and weekends as needed.
  • Perform other duties as assigned by the Associate Director of Admission.


  • Review and recommend transfer changes to the Associate Director of Admission.
  • Participate in educational and professional development activities.
  • Assist the Associate Director of Admission with admission counselor training manual updates.
  • Participate in educational and professional development activities.


  • Bachelor's degree from an accredited institution required.
  • At least two (2) years of experience within the area of admissions is required (transfer admissions preferred).
  • Valid driver's license required.
  • Familiarity with Banner and Ellucian Recruit CRM preferred.
  • Must be well organized and have the ability to multi-task and prioritize.
  • Knowledge of higher education principles, practices and procedures.
  • Admission experience and knowledge of Westfield State University preferred.

Additional Information:
Disability Accommodations:
Westfield State University understands that persons with disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance regarding disability accommodations, please contact the Office of Human Resources at (413) 572-8106.

Background Check:
Employment at Westfield State University is contingent upon a background check that is satisfactory to the University. Failure to provide written authorization for a background check will nullify the offer of employment.

Application Instructions:
An online application is required. The successful candidate must submit an official transcript at the time of hire. Interested candidates should electronically attach the following documents:

  • Resume
  • Cover Letter
  • Contact information for three references
  • Copy of unofficial transcript of highest degree

Deadline: The job posting will be open a minimum of ten days and, if needed, will remain open until finalists have been selected.

NOTE: If you need assistance completing your application please contact our online Help Desk. The link to the help desk can be found at the top of the page via Contact Us.

Westfield State University provides equal access to employment opportunities for all applicants, regardless of race, color, creed, religion, national origin, gender, sexual orientation, gender identity, gender expression, genetic information, marital status, age, disability or veteran status in compliance with all applicable laws, regulations and policies.

To apply, visit

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