Administrative Assistant III

Job description

University of California, Irvine

Administrative Assistant III

Under supervision of the Chief of the Division, and Campus Operations Manager, the Assistant serves as liaison for the Division of Immunology's Faculty, Fellows and Staff. Major duties include general operations, financial support (Reconciling financial transactions, forms preparation, all aspects of purchasing, honorariums and donor funds) general office and facilities management, and personnel administration. Additional responsibilities include preparing clinical schedules and facilitating changes with faculty, nursing staff, and call center. Maintain accurate records and documentation in support of all purchases. Processes low-value purchase orders, high value requisitions and other types of purchases as required. Utilizing KFS financial system to submit Travel/Entertainment/Meeting reimbursements, processing transactions related to business expenses, and purchasing and maintaining inventory of office supplies for the Division. Other duties as assigned.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Salary: Hourly $23.24 - $27.28
Total Hours: 8-5, M-F
Career Position.
May need to utilize personal vehicle to pick up and deliver items for events or to the Department Office in Orange.
Final candidate subject to background check.
As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
Please attach your resume.

Click here to see the Department Of Medicine website.

View Job Description for the position requirements.

To apply, visit

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Job No:
Posted: 7/9/2019
Application Due: 9/7/2019
Work Type: