Program Manager, Children's Lab School/ECEAP

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Posting Details

Position Information

Job TitleProgram Manager, Children's Lab School/ECEAPJob Description

Under general direction, plan, supervise and coordinate the early learning programs at the Children’s Lab School in conformance with institutional regulations, Washington State Child Care Licensing Provisions, Early Achievers standards, and ECEAP standards. Responsible for maintaining the daily operation of the program consistent with the Department of Children, Youth and Family regulations and standards. Responsible for the daily functions of the Children’s Lab School/Annex facility including coordination of events, creating a customer service environment and overall facility supervision. Responsible for day to day activities of the lab school & Annex, maintain enrollment goals, staff support and training. Planning, organizing, controlling and evaluating daily activities, sub-functions and functions of the campus child care and ECEAP program, including policies, procedures, and staff supervision. Under Director’s guidance, lead staff in organizing children’s early care and education curriculum’s and experiences.

Essential Duties Summary


  • Supervise the daily operations of the early learning programs at the Children’s Lab School

  • Assist in the development and implement program operating policies and activities in accordance with State Licensing Guidelines, Early Achiever standards and ECEAP standards. Maintain these standards throughout the program and theory of best practices in Early Childhood Education.

  • Implement institution policies and procedures related to the program.

  • Meet with the early learning program’s Director regularly to provide information regarding progress of the program.

  • Supervise and maintain recruitment and quarterly program registrations.

  • Assist with administrative and business reports, assist in billing process, and maintain the records of the Children’s Lab School facility as directed by WACs and ECEAP standards.

  • Assist in the formulation of an annual campus child care budget. Develop cost estimates for future program needs.

  • Order and maintain facility supplies and equipment.

  • Maintain awareness of financial status of the Children’s Lab School child care and ECEAP budgets and execute daily activities that are supported by the programs’ budgets and approved by the program director.

  • May develop grant or contract proposals.

  • Establish and maintain public relations with parents and prospective clients.

  • Provide opportunities for parent involvement in the classrooms, events and with the teachers.

  • Establish contact, form partnerships and form collaborative relationships with other parts of campus, community agencies and schools.

  • Supervise and manage Children’s Lab School & ECEAP program staff to include annual evaluations as well as daily operations. Evaluate staffing needs for the program, following through with interviewing and hiring. Develop and implement training programs for staff.

  • Responsible for arranging and maintaining staff coverage to meet required ratios.

  • Responsible for maintaining children’s attendance and timesheets for each staff person.

  • Responsible for ensuring all hiring paperwork and training is completed to meet program expectations and deliverables for Centralia College, ECEAP, licensing regulations and standards.

  • Act as reporting agent for child abuse and neglect issues as mandated by law.

  • Support the children’s educational curriculum and activities to ensure that developmentally appropriate practices, Early Achievers training and continuous improvement efforts are being implemented into all of the classrooms.

  • Monitor and track lesson plans to include individualization and goals for children. Support efforts to plan and continually improve developmentally appropriate practices being used throughout campus early care and educational programs.

  • Responsible for ensuring staff are regularly assessing children, documenting efforts as expected by program’s expectations, meeting timeline and deliverables as required by contracts, standards and best practices adopted by the program.

  • Responsible for ensuring staff are trained, supported and implementing the approved curriculum.

  • Act as a mentor, resource person, and model for children’s classroom teachers. Will act in a classroom substitute capacity as needed.

  • Conduct classroom observations monthly. Provide feedback, action plans and follow up with leads and staff as necessary for continuous improvement in the classroom.

  • Conduct individual child staffings.

  • Assist in planning staff meetings. May conduct staff meetings in Director’s absence.

  • Implement and utilize a daily communication system (Remind and email) to communicate information to staff. Contribute to weekly/monthly communication through program newsletter and meetings.

  • Attend and participate in program meetings.

  • Monitors, coordinates and communicates Parent Education services and instructors in the Children’s Lab School in conjunction with the Parent Education Director and early learning Director.

  • Represent the Children’s Lab School and ECEAP programs at community meetings, state, and national conferences concerning children’s educational programs and activities as appropriate.

  • Engage in strategic planning for the Business, Teacher Education and Family Development Department.

  • Serve as a community resource liaison for people interested in a child care career. Share information regarding state licensing requirements and procedures, training requirements, training opportunities and professional development.

  • Perform related duties as required.
Required Qualifications
  • A Bachelor’s degree in Early Childhood Education
    related degree AND 30 credits of Early Childhood Education;
  • Previous work experience in child care setting and/or classroom setting;
  • Supervisory experience, overseeing team of employees; and
  • Experience working with budgets
  • Experience with ECEAP and/or Head Start
  • Preferred Qualifications
  • Master’s Degree in Early Childhood or related field
  • Served on early learning committees
  • Connection to Department of Children, Youth, and Families
  • Experience with Early Achiever’s.
  • Other Qualities:

  • Demonstrated understanding of child development and appropriate age/stage expectations.

  • Demonstrated understanding of system and working within an institution; and

  • Demonstrated understanding of Early Learning initiatives in WA State.
    Demonstrated strong organizational skills.

  • Demonstrated success working with individuals and groups representing a wide range of diverse cultural, geographical, and socioeconomic backgrounds.

  • Demonstrated ability to communicate effectively both orally and in writing (inclusive of grant writing); and

  • Demonstrate strong interpersonal skills.
  • Physical DemandsSpecial Conditions for Eligibility

    This is a full-time, 11-month administrative professional exempt position. The salary is $56,540 depending on the qualifications and experience of the successful candidate. The state of Washington provides a comprehensive benefits package for state employees. The position may participate in the TIAA/CREF retirement system.

    If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

    The successful candidate’s continued employment will be contingent upon completing a successful background check to the satisfaction of the college.

    EEO Statement

    Centralia College has a strong institutional commitment to the principles of diversity in all areas. In that spirit, we strongly urge all qualified applicants, especially people of color, persons of disability, women, and disabled and Vietnam era veterans, to apply. Centralia College is an Equal Opportunity employer.

    It is the policy of Centralia College to assure equal employment opportunity and non-discrimination on the basis of race or ethnicity, creed, color, national origin, sex, marital status, sexual orientation, age (over 40), religion, the presence of any sensory, mental, or physical disability, or status as a disabled or Vietnam-era veteran.

    Centralia College does not discriminate in admission or access to, or treatment or employment in, its programs or activities. Designated Title II, VI, VII, IX, Section 504, ADA compliance officer: Vice President for Human Resources and Legal Affairs, Hanson Hall Room 101, Centralia College, 600 Centralia College Blvd, Centralia WA 98531-4099, (360)623-8943.

    The Human Resources Office is accessible for persons with disabilities. Those who need disability accommodation in the application/employment process, please call (360)623-8943.

    FLSASalary GradeDOQ/DOESalary$56,540 annually Posting Detail Information

    Posting NumberAS223POpen Date06/10/2019Close DateOpen Until FilledYesSpecial Instructions to Applicants

    Screening begins on July 5, 2019

    Further information available from Teresa Schneider, Director, Early Programs, 360-623-8603 or via e-mail: [email protected]

    Supplemental Questions

    Required fields are indicated with an asterisk (*).

      Documents Needed To ApplyRequired Documents
      1. Resume
      2. Cover Letter
      Optional Documents
      1. Transcripts
      2. Letter of Recommendation 1
      3. Letter of Recommendation 2
      4. Letter of Recommendation 3
      5. Other Misc. Documents
      6. Additional Transcripts 1
      7. Additional Transcripts 2
      8. Additional Transcripts 3




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      Job No:
      Posted: 7/9/2019
      Application Due: 7/25/2019
      Work Type: