ANNOUNCEMENT OF ADMINISTRATIVE POSITION OPENING

Position: Assistant to Vice President for Enrollment
Position Code: 4362
Department: Enrollment Management
Appointment: Administrative, full-time
Starting Salary: Commensurate with experience
Available: Immediately
Introductory Period: 12 months
Posting Date: May 17, 2019
Application Deadline: Open until filled

DESCRIPTION: Under limited supervision, understands the mission of the Enrollment Division, functions as the key support person in the management, coordination, and implementation of the operations of Enrollment, and provides confidential level office support.
• Maintains the Vice President for Enrollment’s calendar, including scheduling, rescheduling and prioritizing as needed, organizing daily agenda, planning and coordinating recruitment and business travel. Follow-up and action items; provides coordination and organizational support for meetings hosted or chaired by the division; prepares correspondence, reports, forms, and other documents in support of the department’s activities.
• Supports data analysis activities; contributes to data reports; collects, compiles and distributes data and reports to the V.P., cabinet, various University constituents and outside vendors; provides budget support; accesses online budgets to monitor and collect budget information.
• Reconciles and processes a significant amount of outside vendor billing, ensuring accuracy and timeliness.
• Works closely with the President’s Office to coordinate joint activities and programs between that office and the Enrollment Division. Assists the Vice President with university programs and initiatives that may fall outside of the division.
• Serves as a steward of highly confidential information and acts as a trustworthy liaison between the Enrollment Division and internal and external stakeholders.
• Assists with the staffing and support of Enrollment related Board of Trustee committees, such as the Enrollment and Marketing Committee. Responsible for follow-up on action of committees, to ensure that decisions are implemented, and appropriate parties are notified.
• Provides frequent assistance in person or over the telephone, which requires a high degree of tact, technical knowledge, and customer service.
• Performs a variety of clerical duties in support of the division, including filing, preparing purchasing orders and check requests; preparing and processing expense reports; processing out going and in-coming mail; ordering and maintaining office supply inventory; back up support for University operator telephone line; and/or supervision, training, instruction, for student employees.
• Performs other related duties and special projects as assigned or directed.

MINIMUM QUALIFICATIONS: Position requires a high school diploma or equivalent with two (2) years of additional course work, and a minimum of five (5) years of progressively responsible related experience in a similar position or an equivalent combination thereof. Considerable knowledge of office procedures, methods and techniques; word processing and spreadsheets (Microsoft Word, PowerPoint, and Excel). Experience with CRM preferred. Successful candidate must possess excellent organizational and communication skills, both verbal and written; have good independent judgment and a demonstrated ability to set priorities; be able to maintain multiple ongoing tasks on a tight deadline; work cooperatively with co-workers, supervisors, faculty, students, and other constituencies. Must competently interact with a culturally and ethnically diverse population of alumni, students, faculty, and staff. In compliance with The Americans with Disability Act, if selected for the interview process and accommodations are needed please call (909) 748-8040.

TO APPLY: Submit a University of Redlands application form https://myredlandsapps.redlands.edu/HRAdministratorEmployment/. Applications received after the deadline specified on the job announcement will not be considered.

FOR MORE INFORMATION, CALL 909/748-8040 OR VISIT:https://www.redlands.edu/human-resources/
SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE
UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN
MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY
AN EQUAL OPPORTUNITY EMPLOYER