Part-Time Administrative Assistant I, Academic Affairs

Job description

Job Title: Part-Time Administrative Assistant I, Academic Affairs
Location: Kendall Campus
Regular/Temporary: Temporary
Full/Part Time: Part-Time
Job ID: 998838
Job Details

Job Family

STAFF - Support Staff

Grade

CT

Salary

$11.90 - $20.58

Department

Academic Affairs

Reports To

Program Manager, Chairperson, Director, or Dean

Closing Date

Open Until Filled

FLSA Status

Non-Exempt

First Review Date

July 12, 2019


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The Part-Time Administrative Assistant I assists the supervisor and faculty with the development and implementation of the School program.


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  • Functions as a generalist within the assigned area of responsibility, having sufficient knowledge to assist within the scope of the administrative position
  • Assists with grant or program administration by preparing periodic reports, and monitoring schedules and budgets
  • Assists faculty with curriculum development process as needed
  • Writes and/or edits releases, newsletters, booklets, brochures, advertisements, and other informational and marketing material as assigned
  • Assists with interviewing, hiring, and managing faculty that teach program courses as needed
  • Prepares correspondence and addresses questions from potential students and program offerings
  • Schedules and attends meetings and prepares meeting minutes as needed
  • Identifies means to collect data for analysis
  • Schedules courses and enters data for assignments as needed
  • Processes department documents or applications as needed
  • Prepares and maintains procedures and/or special programs for the College
  • Works with personnel within the department to identify equipment and facility needs
  • Assists with student services involving academic and/or program requirements
  • Adheres to all program, Campus, and College policies and procedures
  • Performs other duties as assigned

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  • Bachelor’s degree; or an Associate’s degree and two (2) years of related administrative experience
  • All degrees must be from a regionally accredited institution
  • Ability to become knowledgeable of criteria within grant or program administration
  • Ability to write simple correspondence
  • Knowledge of spreadsheets and Microsoft applications
  • Possess appropriate administrative skills
  • Ability to prioritize all assignments
  • Ability to deal with problems or refer problems to appropriate areas
  • Ability to follow and issue oral and written instructions
  • Possess excellent communication skills (both written and oral)
  • Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff
  • Ability to work a flexible schedule to include evening and weekend assignments as assigned

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Job No:
Posted: 7/6/2019
Application Due: 12/6/2019
Work Type:
Salary: