DescriptionJob Purpose: Perform and coordinate administrative and financial supportactivities required by assigned faculty member(s) and associated researchgroup(s).

 Major Responsibilities:

Coordinate proposal preparation and submission (data collection, tracking of statistical information, routing, editing).

Compile information, confer with appropriate staff and prepare drafts of correspondence and reports.

Process check requests including support documentation. Coordinate monthly purchases statement reconciliation. Enter purchase orders through accounting system.

Assist PI's regarding interpretation and application of administrative policies and procedures.

Liaise with financial office in coordinating oversight of sponsored project activity.

Coordinate hiring process for assigned group by assembling personnel forms and arranging transportation and accommodation for new employees.

Coordinate and participate in visits, meetings, seminars and video conferences.

Maintain faculty calendars. Prepare and update faculty CVs and bio-sketches; update faculty members' database.

Perform other related duties as assigned.

Basic Qualifications:

Education: Bachelor's degree or equivalent combination of education and experience.

Work Experience: Five to seven years job related experience.

Certifications: N/A

Skills: This job requires working knowledge of administrative support processes required for an academic/research group within a university environment. Included are skills in financial record keeping, report writing, communications and customer service. Use of office and specialized computer applications and systems is required.

QualificationsPreferred Qualifications:

Preferred Education: N/A

PreferredWork Experience: Experience performing administrative and financial supportfunctions within an educational environment. Job Purpose: Perform andcoordinate administrative and financial support activities required by assignedfaculty member(s) and associated research group(s).

Major Responsibilities:

Coordinate proposal preparation and submission (data collection, tracking of statistical information, routing, editing).

Compile information, confer with appropriate staff and prepare drafts of correspondence and reports.

Process check requests including support documentation. Coordinate monthly purchases statement reconciliation. Enter purchase orders through accounting system.

Assist PI's regarding interpretation and application of administrative policies and procedures.

Liaise with financial office in coordinating oversight of sponsored project activity.

Coordinate hiring process for assigned group by assembling personnel forms and arranging transportation and accommodation for new employees.

Coordinate and participate in visits, meetings, seminars and video conferences.

Maintain faculty calendars. Prepare and update faculty CVs and bio-sketches; update faculty members' database.

Perform other related duties as assigned.

 Additional Information: Applicant must pass a criminal background screen and creditcheck.  This position entails a combination of financial andadministrative functions. Prior experience with routinely ordering supplies andprocessing reimbursements and invoices through an automated system, as well asfamiliarity with financial encumbrance process is highlydesirable. Familiarity with spending guidelines for federal funding isalso extremely helpful. 

  Impact & Influence: This position will interact on a consistent basis with: assignedfaculty, research group staff and sponsors. This position typically will adviseand counsel: research group staff. This position will supervise: N/A.

  

Job: Administrative Support
Primary Location: Georgia-Atlanta
Organization: College of Engineering
Job Posting: Jul 3, 2019, 2:30:35 PM
Schedule: Full-time