Executive Assistant to the Provost and Senior Vice President for Academic AffairsSchool/Division:Office of the ProvostOffice:Office of the ProvostFull-Time or Part-Time:Full-TimeAbout HofstraHofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the world who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.Description:Reporting to the Provost and Senior Vice President for Academic Affairs incumbent:
•Provides high-level administrative support to the Provost
•Works as a member of a team with the Provost and senior academic administrators (Vice Provosts, Deans, etc.) to determine goals and outcomes on a variety of issues to develop implement procedures and/or policies
•Identifies and prioritizes workflow; review work for accuracy and ensure adherence to deadlines
•Drafts routine and confidential correspondence
•Interacts and communicates with all levels of University personnel and external contacts
•Coordinates travel for Provost and senior staff in the Office of the Provost
•Researches and provides the Provost with comprehensive background information on a variety of issues requiring responses, including sensitive/confidential inquiries
•Manages staff responsible for the Provost’s calendar
•Oversees and manages reappointment, promotion, and tenure processes
•Managing Provost’s participation in University Senate and governance matters
•Ensures arrangements are made for meetings and develops agendas
•Selects and supervises the compilation of materials for meetings, appointments, and special events
•Coordinates the planning and execution of ceremonial occasions and events sponsored by the Provost
•Supports the development and execution of special projects


Qualifications:Bachelor's degree required. Successful candidate must be detail-oriented and have at least five years of progressive experience providing administrative support, including a minimum of two years with an academic department, in a fast-paced, intellectually challenging environment. The successful candidate must allso possess excellent oral and written communication skills, as well as superb problem-solving skills, exercising independent judgment and discretion to handle a diverse and challenging workload. In addition, the candidate needs to be capable of handling sensitive and confidential issues in a professional manner. Demonstrate outstanding computer skills, with proficiency in Microsoft Office products, including Word, Excel, Outlook, Access and PowerPoint. Experience with Elucian Banner preferred.Application Instructions:Please submit a resume and cover letter with salary requirements to: careers@hofstra.edu. Please indicate "Executive Assistant to the Provost and Sr. VP for Academic Affairs" in the subject line.Voluntary Self-IdentificationAll applicants are invited to complete the three (3) voluntary self-identification formsDeadline:Open until filledDate Posted: 07/02/2019Posting Number: 897096