College Clerical Assistant II - Facilities - Part Time
- Employer
- City Colleges of Chicago
- Location
- Malcolm X College
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support, Facilities Management & Sustainability
- Employment Type
- Full Time
- Institution Type
- Community College
Job Details
Under supervision, performs a variety of routine clerical duties in a college administrative or departmental office; and performs related duties as required.
PRIMARY RESPONSIBILITIES:
- Operates computer equipment utilizing word processing software to produce a variety of materials including exams, student handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence; maintains general office and college program files.
- Assists in reviewing time sheets and prepares attendance reports for payroll processing.
- Answers telephones, takes messages and transfers calls to appropriate personnel.
- Sorts and distributes incoming mail.
- Prepares purchase requisitions for supplies and equipment, reviews invoices and purchase orders to ensure correctness of charges and to verify delivery of ordered items.
- Provides information to student inquiries regarding registration, financial aid, departmental course offerings and policies.
- Maintains and updates student academic records, financial aid reports, registration forms and transcripts.
- Maintains and updates college course data and inputs student registration information.
Qualifications
- Graduation from high school supplemented by one year of clerical and keyboarding experience in an office setting; or an equivalent combination of training and experience.
- Proficient in PC desktop and related software programs.
- Ability to operate a personal computer.
- Ability to keyboard 45 words per minute.
- Ability to follow verbal and written instructions.
- Skill in basic filing, record keeping and operation of a variety of office machines.
Malcolm X College was selected as a 2019 Promising Places to Work in Community Colleges award winner! The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse: Issues in Higher Education, a leading academic publication. MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities.
We are an equal opportunity and affirmative action employer. Thank you for your interest in City Colleges of Chicago!
Job: Other
Primary Location: Malcolm X College
Job Posting: Jul 3, 2019, 11:58:26 AM
Organization
The City Colleges of Chicago is a network of seven Colleges. Through our seven colleges, we deliver exceptional learning opportunities and educational services for diverse student populations in 
Chicago. We enhance knowledge, understanding, skills, collaboration, community service and life-long learning by providing a broad range of quality, affordable courses, programs, and services to prepare students for success in a technologically advanced and increasingly interdependent global society. We work to eliminate barriers to employment and to address and overcome inequality of access and graduation in higher education.
For information about City Colleges of Chicago's Reinvention initiative, click here.
Our Vision is to transform the City Colleges of Chicago into a world-class institution. We do that by ensuring student success. It is the centerpiece of our Reinvention effort. What we mean by student success is making sure our students are prepared to move into higher education and that they have the skills for jobs in the 21st Century. We believe there is no other institution better positioned to become an economic engine for the City of Chicago.
We have a proud history of providing life-changing opportunities and education to residents of Chicago’s most underserved communities. However, far too many students are not meeting their goals today. And that’s why we’ve launched this ambitious plan to reinvent the City Colleges.
Our work and our vision will not be complete until we make sure every one of our students leaves with the tools they need to achieve their goals. Success is going to look different for each student. In the end, we envision an institution which will do four things very well:
- Increase the number of students earning college credentials of economic value
- Increase the rate of transfer to Bachelor’s degree programs following CCC graduation
- Drastically improve outcomes for students needing remediation
- Increase number and share of ABE/GED/ESL students who advance to and succeed in college-level courses
Accomplishing these goals will benefit not only our students, but also our faculty and staff, four-year colleges, Chicago area employers, the Chicago Public Schools and communities...and help transform us into a world-class institution.
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert