Administrative Assistant/Event Coordinator, Lesson Study Group

Job description

About Mills College:
Located in Oakland, California, in the heart of the San Francisco Bay Area, Mills College is a liberal arts college for women and gender non-binary students, with graduate programs for all genders. Consistently ranked one of the top master's universities and one of the best value colleges in the West by U.S. News & World Report, Mills also has been named one of the Best Colleges in the nation by The Princeton Review. The Mills experience is distinguished by small, interactive classes, one-on-one attention from exceptional faculty, a culture of creative experimentation, and cutting-edge interdisciplinary learning opportunities which empower students to make a statement in their careers and communities. As one of the most diverse liberal arts colleges in the country, we have a strong record of academic success with first-generation students, students of color, Latinx students, LGBTQ students, and other underrepresented students. Mills College has recently become a Hispanic Serving Institution. Applicants with expertise and experience in supporting and promoting success for Latina/o students are encouraged to apply.

Mills College encourages diversity in hiring and particularly welcomes applications and nominations from women, gender non-binary individuals, and minorities. Mills College seeks to recruit and retain a diverse workforce as a reflection of our commitment to equity, inclusion, and social justice and our desire to maintain the excellence of our faculty. In so doing, we offer our students not only the opportunity to learn about varied disciplines but to engage with diverse perspectives and ways of knowing and learning. For more information, please visit

Job Description:

The Mills College Lesson Study Group, within the School of Education, studies and supports the adaptation of Lesson Study to U.S. Schools. Lesson Study is the major form of on-the-job learning by teachers in Japan, and involves collaborative design and observation of actual classroom lessons. Since 1999, the Lesson Study Groups research team has conducted studies on lesson study in U.S. settings, including schools, districts and pre-service education. Our research and program activities are dedicated to improving U.S. schools. Support for the research comes from both federal and private agencies. The Lesson Study Group will also be hosting and managing the World Association of Lesson Studys Annual Conference (WALS) in San Francisco in December 2020.

Representative Duties

The Administrative Assistant/Event Coordinator will work with the Senior Research Associate to provide a high level of administrative support and office management for the Lesson Study Group. Typical duties include but are not limited to the following:

  • Provide general administrative support for the group: participate in group meetings, help finalize/edit documents, handle project correspondence and communication, conduct literature/article searches, manage logistical details for special projects, book travel and perform other duties as required.
  • Coordinate, monitor and provide logistical support for WALS 2020 Annual Conference.
  • Function as office coordinator: order supplies as needed, manage project calendars and meetings, sort and distribute mail, screen and direct emails (and phone calls periodically), provide basic computer, filing and office support for project staff.
  • Maintain projects web-pages using Word Press.
  • Handle sales, invoicing, mailing and inventory of the projects published materials.
  • Finalize/submit reimbursement forms for staff travel and purchases; prepare work contracts as needed.
  • Conduct ongoing development and refinement of projects databases and tracking systems.
  • Assist with reports, bulletins, grant proposals, and other written material as needed.
  • Act as the projects safety coordinator, maintaining safe work practices within each area of responsibility, enforcing safety rules, and assuring employee compliance with all safety rules and guidelines.
  • Supervise student workers.


    Knowledge and Skills:

  • Excellent judgment, discretion, and attention to detail.
  • Highly organized and able to create, track, monitor and organize systems.
  • Macintosh computer proficiency including Word, Excel, PowerPoint, Filemaker Pro, and Endnote.
  • Knowledge of Word Press.
  • Ability to prioritize tasks, balance multiple demands, handle frequent interruptions and pressure, work independently and exercise appropriate initiative.
  • Ability to:
  • Exhibit strong customer service orientation for all levels of College constituencies and members of the public.
  • Take appropriate steps to promote and sustain effective working relationships within a diverse multicultural environment.
  • Work safely in compliance with College Injury and Illness Prevention Plan.

    Education and Experience:

  • Any combination of education and experience equivalent to college level coursework and two years increasingly responsible office support involving public contact.
  • Interest and background in K-12 education highly desirable.
  • Motivated self-starter with developed organizational, written communication, and interpersonal skills.

    Additional Information:

    This is a full-time, non-exempt] position with an FTE of 1.0. Salary is commensurate with experience, and includes an excellent benefits package including medical/dental/vision/life/LTD insurance, 403(b) retirement plan with college-matching after 6 month qualifying period, 10 days of vacation for year one, 15 days of vacation for years 2-10, and 22 days of vacation years 10+ plus, 12 sick days and 17 paid holidays (subject to annual review). Staff members also receive free admission to campus events, use of the pool, fitness center, and tennis courts. Tuition remission is also available after an introductory period. Voluntary benefits include: pet insurance, long-term care insurance, legal-assistance insurance, cellular provider discounts and computer hardware discounts.

    Mills College does not permit discrimination based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sex, sexual orientation, or gender identity. For more information on Mills non-discrimination policy, please go to

    All positions are subject to a background check. Prior to the first date of employment, an applicants background check must be cleared.

    Application Instructions:

    To apply, submit the following documents at

  • Employee Application
  • Resume
  • Cover Letter and
  • Contact Information for 3 References

    Please note that you can only upload 6 "Other" documents. You can consolidate multiple pages/documents into one file upload. The file size limit for each upload is 10Mb.

    Review of applicants will begin immediately; applications will be accepted until the position is filled.

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    Job No:
    Posted: 7/2/2019
    Application Due: 10/2/2019
    Work Type: