Support Professional - DSS Testing Proctor

Job description

Job Title: Support Professional - DSS Testing Proctor
Location: GRCC Main Campus
Regular/Temporary: Regular
Full/Part Time: Part-Time
Job ID: 993

External posting, open any qualified candidate

Date: July 1, 2019

Title: Support Professional - DSS Testing Proctor

Position Number: 993

Schedule: 20 Hours/52 Weeks*

Compensation: APSS Level C $16.42 per hour

Reports to: Program Director, Disability Support Services

Posting closes: July 16, 2019

*Must be available to work evenings to assist in covering office open from 7:30 am to 7:30 pm, Monday through Friday


The DSS Testing Proctor manages the testing center front desk, checks students in, answers phones, schedules appointments, supervises student employees, manages the coordination of academic tests assuring confidentiality, accessibility and test security, manages borrowed materials allowed under the Americans with Disabilities Act, researches accessibility solutions, manages student conflict, and helps to assure that the office runs smoothly. This position must interact effectively in a fast paced, high traffic environment that works with student testers, faculty, and student workers, and Disability Support Services staff.


    Provide in-person supportive and welcoming student experiences while demonstrating highest level of confidentiality and appropriate discretion.Manage customer concerns through strong verbal and written communication as well as customer de-escalation techniques.Adhere to GRCC’s testing standards while meeting ADA accommodation requirements and verifying student eligibility for services.Understand the nature of the ADA and the importance of implementing timely accommodations.Serve as liaison for the Disability Support Services Office, by providing information about the testing accommodations process.Schedule, administer and monitor testing accommodations including: test reading, scribing, print enlargement, as well as set up various technologies used during test taking.Document and communicate testing anomalies to faculty, students, and Disability Support Services advisors/counselors.Manipulate all formats of print or electronic tests in order to convert documents to the most accessible format.Create and maintain effective communication among students, faculty and staff regarding testing procedures and the accommodation process.Be on call for disability testing issues.Answer telephone, check voicemail and email daily, taking action as needed.Manage resolution of routine student service issues using sound judgment and coordinate resolution of significant student service issues with the appropriate supervisor and staff.Assure access to alternative textbooks by obtaining quotes, ordering from publisher or textbook supplier.Creating alternate versions of textbooks and documents with scanning and OCR processesUtilize Clockwork Accommodation Software to manage testing accommodation process and inventory.Maintain records and inventory of adaptive/assistive equipment, placing a hold on student accounts when items are not returned. Contact Financial Services to place students in collections when necessary.Ability to troubleshoot time-sensitive situations independently and with confidence.Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.


    Print transcripts, schedules, and other student record information as requested.Perform other duties as assigned by DSS Supervisor or Assistant Dean of Student Affairs.Provide limited support to students by troubleshoot technology and alternative format issues, contacting IT when necessary.Assist IT in the review of purchase requests, assistive technology licensing updates and adaption of new adaptive/assistive technologies to be used in the DSS Testing Center.Generate reports for use in program decision making and Perkins Grant final report, as requested.Seek ongoing professional development of test center security and management.


Education and Experience:

    Associate's degree (or higher) preferredAssistive technology training, preferredExperience working with individuals with disabilities, preferred.

    Equipment Use/Knowledge/Skills/Abilities required:

    Proficient computer skills in Microsoft Office (MS Word, Excel, Access, PowerPoint) required, recommended PeopleSoft, GroupWise, SARS, Image Now, or accommodation software.Proven ability to do detailed work independently with highest level of accuracy; ability to handle multiple tasks; self-starter.Demonstrated initiative and problem-solving abilities and be able to exert initiative and resourcefulness.Maintain strong working knowledge of GRCC catalog, policies, and procedures.Excellent interpersonal, problem solving, analytical and complaint resolution skills.Ability to handle multiple tasks simultaneously with a high level of accuracy.Willingness to learn assistive technology in order to provide basic troubleshooting and trainingFinalists will be required to complete an office testing module and meet minimum standards, plus possess excellent proofreading skills and have aptitude for detail work. An in-basket assignment may be required.

Physical Demands

    Must be able to sit for long periods of timeMust be able to move throughout testing centerMust be able to observe video cameras to ensure test integrity

Mental Demands

    Be creative and innovative including problem-solving abilities.Ability to work under pressure while possessing mature judgment and flexibility in regards to interruptions.Ability to work with a diverse population of students and their needs.Must use good judgment in handling sensitive or difficult situations in a pleasant and professional manner.Must be able to work in a very quiet, low volume environment during low use times.Have high moral and ethical standards.Have ability to prioritize and organize multiple multitask projects at the same timeDemonstrated initiative and problem-solving abilities, and ability to exert initiative and resourcefulness.Must be proficient in verbal, written, and interpersonal communication skills.

Working Conditions

    Mostly quiet, office environment.Project a professional image including punctuality and good attendance record.Ability to work effectively with a diverse population including individuals with a variety of disability types.Ability to work in close proximity with other staff membersStrong interpersonal skills and demonstrated ability to work as part of a team.


Grand Rapids Community College is only accepting online applications for this position on our website. The posting will remain open until July 16, 2019 at 11:59 PM ET. Please include your resume and cover letter in one document. Individuals with diverse backgrounds are encouraged to apply. Grand Rapids Community College is an Equal Opportunity Employer.

Grand Rapids Community College creates an inclusive learning and working environment that recognizes the value and dignity of each person. It is the policy and practice of GRCC to provide equal educational and employment opportunities regardless of age, race, color, religion, marital status, sex/gender, pregnancy, sexual orientation, gender identity, gender expression, height, weight, national origin, disability, political affiliation, familial status, veteran status or genetics in all programs, activities, services, employment and advancement including admissions to, access to, treatment in, or compensation in employment as required by state and federal law. GRCC is committed to reviewing all aspects of GRCC programs, activities, services and employment, including recruitment, selection, retention and promotion to identify and eliminate barriers in order to prevent discrimination on the basis of the listed protected characteristics. The College will not tolerate any form of retaliation against any person for bringing charges of discrimination or participating in an investigation.




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Job No:
Posted: 7/2/2019
Application Due: 7/16/2019
Work Type: