About Mills College:
Located in Oakland, California, in the heart of the San Francisco Bay Area, Mills College is a liberal arts college for women and gender non-binary students, with graduate programs for all genders. Consistently ranked one of the top master's universities and one of the best value colleges in the West by U.S. News & World Report, Mills also has been named one of the Best Colleges in the nation by The Princeton Review. The Mills experience is distinguished by small, interactive classes, one-on-one attention from exceptional faculty, a culture of creative experimentation, and cutting-edge interdisciplinary learning opportunities which empower students to make a statement in their careers and communities. As one of the most diverse liberal arts colleges in the country, we have a strong record of academic success with first-generation students, students of color, Latinx students, LGBTQ students, and other underrepresented students. Mills College has recently become a Hispanic Serving Institution. Applicants with expertise and experience in supporting and promoting success for Latina/o students are encouraged to apply.

Mills College encourages diversity in hiring and particularly welcomes applications and nominations from women, gender non-binary individuals, and minorities. Mills College seeks to recruit and retain a diverse workforce as a reflection of our commitment to equity, inclusion, and social justice and our desire to maintain the excellence of our faculty. In so doing, we offer our students not only the opportunity to learn about varied disciplines but to engage with diverse perspectives and ways of knowing and learning. For more information, please visit https://www.mills.edu/

Job Description:

Summary of Health Sciences Program Coordinator Position:
Working under supervision of the Directors of the Pre-Nursing Program and the Post-Baccalaureate, Pre-Medical Program (Post-Bac/Pre-Med), this position develops elements of academic year planning that include enrollment projections, recruitment efforts, admissions oversight and expense budgeting. The incumbent is responsible for managing the programs activities to provide admitted students with the strongest prospects for successful admission to health care professional schools. This position also provides full-cycle event management, budget oversight, and administrative support for the Public Health and Health Equity Program, and acts as the primary point of contact for students, faculty, and staff. Mills is proud to be designated an Hispanic Serving Institution and serving our Latinx/other students of color and first-gen students effectively is a priority; experience working in a diverse environment and serving the needs of these populations is preferred.

Essential Job Functions for Post-Bac Program:
Academic-related duties:

Serves as the point of contact between students, faculty, staff, and other academic departments.

Participates in planning and implementing program recruitment activities.

Oversee the Post-Bac/Pre-Med student application process; monitor and assure applicant compliance; screen potential applicants for Post-Bac certificate or special status; compile and maintain specific data on Post-Bac/Pre-Med applicants as requested.

Collaborate with the graduate admissions office to transition admitted applicants to enrolled students.

Coordinate with program director, advisors, and Provosts office on enrollment in classes and fall orientation.

Ongoing communication with admitted certificate and special status students concerning enrollment status, billing/tuition, course registration; follows-up with prospective students to answer questions.

Help program director maintain program Blackboard pages

With program director, oversee and schedule speakers for the Post-Bac seminar series: identify and invite individuals from the field of medicine, medical school admissions, and community based organizations to speak with students for a better understanding of the medical professions, issues in medicine and the medical school admissions process.

Review medical school application personal statement essays, activities section and secondary drafts; upon student request, conduct mock interviews

Develops, maintains, and updates an alumnae tracking system; conducts exit interviews with graduates; maintains contact with alumnae via the internet; provides statistics as needed on what alumnae are doing

Outreach: Contact and meet with external programs and organizations to develop partnerships

Event Management:

Handle all aspects of planning, scheduling, coordinating, organizing and set-up of Post-Bac/ Pre-Med events including but not limited to: seminar series, Orientation, Fall Pizza lunch, End of Year Celebration, and alumni night.

Administrative Duties:

Maintain/update list of volunteer, community based organizations and post related information to program Blackboard site.

Schedule NSB room reservations for faculty/staff, TAs, the post-bac club, and students in the Post-Bac/Pre-Med program

Approve room reservations for NSB 105 & 126

Teaching assistants: Assist with on-boarding paperwork for TAs in the Post-Bac/Pre-Med program, collect bi-weekly timesheets, track their hours and assist them with other administrative needs that may arise.

Budget: Oversee the Post-Bac/Pre-Med budget and monitor budgets in Banner. Provide quarter reports to the Provost Office and program director or as requested.

Enter into Banner faculty advisors/advisee assignments for Post-Bac/Pre-Med students

Monitor and restock paper and office supplies for NSB 108

Printer and copier: With Chemistry and Biology department FAAs, provide support for TA printing and copying.

Assist faculty in preparing any Annual Reports.

Participates in proposal development for fund-raising and grant writing as opportunities arise.

Establishes and maintains effective and productive working relationships within a diverse and multicultural environment.

Maintains safe work conditions and comply with established safety policies, practices, procedures, and requirements.

Other duties as assigned.

Essential Job Functions for Pre-Nursing and PHE Programs:
Academic-related Duties:

Handle calls and inquiries about the PHE and Pre-Nursing Programs

Assist with on-boarding new faculty/staff in PHE and Pre-Nursing Programs

Teaching assistants: Assist with on-boarding paperwork for TAs in PHE and Pre-Nursing Programs, collect bi-weekly timesheets, track their hours and assist them with other administrative needs that may arise.

Maintain a repository of internships and job opportunities of interest to PHE and Pre-Nursing students, and support students in accessing and utilizing that information

Other duties as assigned.

Events Management:

Schedule and coordinate activities, seminars, meetings, events for students, faculty and staff that support the implementation and administration of the program objectives for PHE and Pre-Nursing, including;.

Seminar/workshop series that utilize professionals to discuss trending issues, retention, interpersonal dynamics, mentoring, and other issues relevant

Interdisciplinary leadership events that foster multicultural understanding, leadership, business skills and other characteristics valuable for success in nursing

Events that expose students to health equity-related issues and career possibilities

Other duties as assigned

Administrative Duties:

Serve as a major point of contact and administrative support for students, faculty and staff between each other and other campus constituents This may include picking up the mail, helping with the printer/copier, keeping the supply cabinet stocked and other standard .

Budget: Oversee the Pre-Nursing and PHE Program budgets and monitor budgets in Banner; provide quarterly reports to the Provost Office and program head or as requested.

Help develop staffing and scheduling sheets

Provide support for printing and copying for faculty, staff, and teaching assistants

Assist faculty in assigning Departmental Awards,

Assist in the preparation of Annual Reports, and any assessment of the department or its classes.

Maintain and share Pre-Nursing and PHE Program Google calendars with department, division, faculty meetings, seminars and events

Ensure the articulation agreements are supported, as well as making sure the course catalog stays up to date with relevant material.

Schedule room reservations for single or semester long events using 25Live, coordinate with other FAAs as needed to ensure classes are scheduled and supported.

Other duties as assigned.

Requirements:

Knowledge, Skills, and Abilities

Ability to establish and maintain effective and productive working relationships within a diverse and multicultural environment.

Strong commitment to customer service (faculty, students, alumni, peers, various campus departments, etc.).

Demonstrated ability to manage the workflow and systems.

Intermediate to advanced computer skills including knowledge of Word, Excel, PowerPoint, Google Calendar, community used Web browsers and email programs.

Excellent organizational skills, ability to multi-task, manage time, set priorities to meet deadlines, and attend to details.

Well-developed interpersonal skills and professional demeanor and maturity, with the ability to work effectively across all levels of the organization, even under stressful conditions.

Excellent written and verbal communication skills at the standard expected in an academic environment.

Experience in organizing events; abilty to work occasional evening or weekend in support of events.

Commitment to the mission of Mills College.

Education and Training

Bachelors degree required.

At least one year of event planning and operating budget management experience.

At least two years of recruitment and admissions experience.

At least two years of administrative and office management experience, preferably in an academic environment.

Preference will be given to applicants who also have experience working with and advising underrepresented students in the sciences such as First-Gen and students of color.

Physical, Mental and Environmental Demands

Office environment

Hearing and speaking to exchange information and make presentations

Seeing to read a variety of materials

Dexterity of hands and fingers to operate a computer keyboard

Sitting for extended periods of time

Some stressful situations when dealing with deadlines and/or dissatisfied individuals

This position description is not intended to contain a comprehensive list of activities, duties, and responsibilities. Additional duties may be assigned based on business operational needs.

Review of applicants will begin immediately; applications will be accepted through at least July 17, 2019 and until the position is filled.

Additional Information:

This is a full-time, exempt position with an FTE of 1.0. Salary is commensurate with expereince, and includes an excellent benefits package including medical/dental/vision/life/LTD insurance, 403(b) retirement plan with college-matching after 6 month qualifying period, 10 days of vacation for year one, 15 days of vacation for years 2-10, and 22 days of vacation years 10+ plus, 12 sick days and 17 paid holidays (subject to annual review). Staff members also receive free admission to campus events, use of the pool, fitness center, and tennis courts. Tuition remission is also available after an introductory period. Voluntary benefits include: pet insurance, long-term care insurance, legal-assistance insurance, cellular provider discounts and computer hardware discounts.

Mills College does not permit discrimination based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sex, sexual orientation, or gender identity. For more information on Mills non-discrimination policy, please go to https://www.mills.edu/policies/ada-policies/nondiscrimination-statement.php.

All positions are subject to a background check. Prior to the first date of employment, an applicants background check must be cleared.

Application Instructions:

To apply, submit the following documents at http://mills.interviewexchange.com/jobofferdetails.jsp?JOBID=112521

Employee Application

Resume

Cover Letter and

Contact Information for 3 References

Writing Samples

Please note that you can only upload 6 "Other" documents. You can consolidate multiple pages/documents into one file upload. The file size limit for each upload is 10Mb.

Review of applicants will begin immediately; applications will be accepted until the position is filled.





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