On Campus Program Coordinator

Job description



Amherst College invites applications for the On Campus Program Coordinator position. The On Campus Program Coordinator is a full time, year round position, job group and level AO-4. Amherst College has profoundly transformed its student body in terms of socioeconomic status, ethnicity, and nationality, among other areas. Today, nearly one-quarter of Amherst's students are Pell Grant recipients; 45 percent of our studentsidentify as domestic students of color. Our expectation is that the successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation, and religion.

The Alumni and Parent Program (APP) On-Campus Program Coordinator coordinates pre-event logistics and implementation for a wide variety of programs including Amherst College Reunion, on-campus affinity programs and Homecoming. The Coordinator also provides support to staff working with alumni classes and volunteers on class programs and communications, maintains budget records for on-campus programs, takes appropriate actions to support a diverse workforce and participates in the College's efforts to create a respectful, inclusive and welcoming work environment.

Summary of Principal Duties and Responsibilities:

  • Amherst College Reunion - Coordinate registration processes, process payments and prepare deposits, maintain all materials including the Reunion Planning Handbook, webpages and schedule; format and edit bulk emails, complete coding, data entry and custom reporting, serve as liaison with Operations and Advancement Reporting and Systems to maintain and update web and data functions, troubleshoot applications and reports, evaluate and make process improvements as needed, assign housing across campus for 1500 alumni and guests, manage student workers assisting with housing assignments leading up to and through Reunion, manage the onsite reception center including student workers and staff, send weekly attendance and financial reports to volunteers
  • Homecoming and On-Campus Affinity Programs - Support Director of Alumni Engagement in planning Homecoming, support Director of Affinity Engagement in planning affinity programming at Homecoming and 1-2 additional affinity programs per year (i.e. Black Alumni Weekend, Latinx and Asian alumni-student events, LGBTQ affinity programming), meet regularly with planning teams and student leaders, preparing events for affinity programs (including at Homecoming), coordinate with on-campus partners to implement program
  • Alumni Classes and Volunteers - Provide support to the Director of Classes and On-Campus Programs / 25th Reunion Programs for 15 alumni classes, including email and print mail, webpage maintenance, custom reporting and maintaining contacts and records, Communicate with volunteers and respond to volunteer requests
  • Other Administrative Duties - Maintain records, timelines and work instruction

QUALIFICATIONS
  • High school diploma or equivalent
  • 2-4 years of related experience
  • Attention to detail
  • Excellent written and verbal communication, and interpersonal skills
  • Exceptional customer service, organizational and time management skills
  • Ability to take initiative, work independently and collaboratively
  • Occasional weekend and evening hours required to staff on-campus events
  • Proficient in Microsoft Office and ability to learn and utilize new software programs
  • Commitment to working with a diverse community
  • Associates Degree preferred
APPLICATION INSTRUCTIONS

Interestedcandidates are asked to submit a cover letter, resume, and the names and contact information (email and/or telephone numbers) for three professional references. Review of applications will continue until the position is filled.
ABOUT AMHERST COLLEGE
Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusetts, a town of approximately 35,000 residents in the western part of the state. The college's community is composed of about1,800 students from 48 states, plus Washington, D.C., Puerto Rico and 54 countries around the world, and about 1,000 staff and faculty. The college's scenic 1,000-acre campus includes a 500-acre wildlife sanctuary and the Book & Plow Farm ; three museums: Emily Dickinson Museum , Beneski Museum of Natural History and Mead Art Museum ; and multiple educational and cultural venues and resources through the Five College Consortium. The town of Amherst offers an amazing variety of coffee shops, restaurants and entertainment, and a very active outdoor life. Our vibrant campus, diverse community and beautiful surrounding, makes Amherst College and the Town of Amherst the perfect place to work, learn and live!

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Job No:
Posted: 7/1/2019
Application Due: 8/30/2019
Work Type:
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