Grant Coordinator

Job description

The University of Denver is a medium-size (12,000 students) private university located in a thriving metropolis at the base of the Rocky Mountains. The College of Natural Sciences and Mathematics is comprised of five departments: Biological Sciences, Chemistry and Biochemistry, Geography and the Environment, Mathematics, and Physics and Astronomy. Working together, we prepare a diverse community of undergraduate and graduate students with knowledge and understanding of science and mathematics through the promotion of experiential education and excellence in research. For more information, see our web page at

Position Summary

The Grant Coordinator is a full-time, appointed position and will assist faculty throughout the College but primarily in the departments of Biological Sciences and Chemistry & Biochemistry. This position supports faculty in the preparation of grant proposals and monitoring expenditures of awarded grants.

Essential Functions

Support faculty with grants proposal preparation:

  • Become an expert navigator of sponsor websites with an emphasis on (NSF) and Eracommons (NIH), and assist faculty in submitting proposals and attaching required documents on those sites
  • Be lead point-of-contact for the Office of Research and Sponsored Projects coordinating proposal routing and submission
  • Assist faculty to develop proposed budget including verifying tuition, IDC, fringe and leave reserve rates and calculating actual costs for graduate students, postdocs and other supporting staff
  • Gather knowledge and maintain records of College or University activities to be used in broader impact statements
  • Compile and/or prepare additional required sponsor and institutional forms and documents including those from subcontracting organizations

Support faculty/principal investigator with grant administration tasks:

  • Become an expert navigator of University grant reports and train and assist faculty in tracking grant expenditures
  • Conduct periodic grant budget reviews, analyzing expenditures-to-date and working with principal investigator on budget forecasting
  • Resolve erroneous charges on a timely basis
  • Work with principal investigator and Office of Research and Sponsored Projects to close out grants on a timely basis

Required Knowledge, Skills, and Abilities

The ideal candidate must be able to work independently under general direction, manage several tasks with close attention to detail, meet established deadlines, manage positive relationships throughout the University and provide excellent support and service to faculty.

  • Keen analytical and problems solving abilities.
  • Able to communicate and collaborate effectively and diplomatically with a variety of stakeholders in person, by phone, and by email.
  • Advanced Microsoft Office skills with an emphasis on Excel.

Required Qualifications

  • Bachelor's degree or equivalent combination of education and experience.
  • 1 year experience in accounting, finance, grant/contract administration, or other discipline appropriate to position.
  • Understanding of government grants administration, account and project management principles.

Preferred Qualifications

  • 2 to 4 years year experience in accounting, finance, grant/contract administration, or other discipline appropriate to position.

Work Schedule
Monday - Friday, 8:00 a.m. - 4:30 p.m.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) on July 15, 2019

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Hourly Range:
The hourly range for the position is $19.21-$22.98
Salary will be determined by the qualifications of the selected candidate balanced with departmental budget availability, internal salary equity considerations, and available market information.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is committed to enhancing the diversity of its faculty and staff. We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment regardless of age, race, color, national origin, religion, sex, sexual orientation, gender identity, disability, military/ veteran status or any other status protected by law.

All offers of employment are based upon satisfactory completion of a criminal history background check.




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Job No: 492525
Posted: 7/1/2019
Application Due: 8/15/2019
Work Type:
Salary: Negotiable