Executive Assistant to Joseph P. Riley, Jr., Professor of American Government & Public Policy a...
Executive Assistant to Joseph P. Riley, Jr., Professor of American Government & Public Policy and Past Mayor, City of Charleston, SC.
Job no: 495719
Work type: Part Time Temp (less than 28 hours)
Categories: Administrative/Clerical Support, Humanities
The Citadel, The Military College of South Carolina is seeking applicants for an Executive Assistant to Joseph P. Riley, Jr., Professor of American Government & Public Policy and immediate past Mayor of the City of Charleston, SC. This person will report to Professor Riley and work under the overall supervision of the Dean of Humanities & Social Sciences. The Executive Assistant will work to develop and manage Professor Riley’s schedule and office as well as provide the administrative support necessary to allow him to successfully carry out his responsibilities as an Endowed Chair-Holder at The Citadel. Those responsibilities include teaching, participating in the Riley Oral History Project, writing his memoirs, providing occasional support to national organizations involved with urban planning and design, and assisting with the completion of the International African American Museum to be built in Charleston.
The Executive Assistant is privy to confidential information and as such, requires a high level of independent discretion. Must have the ability to coordinate diverse administrative functions with broad instructions and frequently changing circumstances and conditions. Will coordinate with Professor Riley in the development and execution of his calendar. Works both internally and externally to the campus to coordinate and schedule required meetings. Procures all relevant meeting information and prepares it neatly and consistently for Professor Riley’s review as well as reserves appropriate venues for these meetings. Analyzes Professor Riley’s incoming mail to determine priority and handles responses. Coordinates in-house meetings, including conference room set-up, beverages/ food, etc. Manages all travel arrangements and trip planning for all travel for Professor Riley. Composes correspondence or replies by phone or e-mail on behalf of Professor Riley. Answers incoming calls and checks voicemail messages. Will work to prepare documents, reports, confidential materials, and PowerPoint presentations as necessary for meetings and speaking engagements ensuring accuracy and completion with deadlines. Plans, implements, and coordinates special projects and prepares reports. Works with the Office of the Dean of Humanities & Social Sciences in coordinating the approval of plans, programs, and/or events within guidelines established with Professor Riley and the Dean of Humanities & Social Sciences.
- A Bachelor’s Degree and experience working with a senior official of an institution of higher learning, government, or the private sector.
- Must have use of technical and business vocabulary; as well as detailed knowledge of organizational procedures and personnel. Must be proficient with MS Office Suite (Outlook, Word, Excel and PowerPoint). Skilled at making travel reservations for executive level leadership. Comfortable working in a dynamic and high-pressure environment. Able to produce high-quality and accurate work in a timely manner. Poised, proactive, and business savvy with a creative approach to problem-solving; eager to assist wherever needed. Must have the ability to advance projects and solve problems collaboratively and willingness to take the lead when necessary to complete projects. Must be able to confidently and effectively handle multiple assignments at once. Exceptional interpersonal skills with an outgoing personality and highly service-oriented. Ability to take dictation and transcribe.
- Five years of experience in an executive secretary/assistant role preferred.
Advertised: Jun 26 2019 Eastern Daylight Time