Posting Details

Position Information

Job TitleProgram AdministratorDepartmentSchool of HumanitiesFull Time/Part TimeFull-TimeRequisition NumberS19649Open Date06/05/2019Close DateSalary Information

$45,000 – $50,000/year

Work Schedule

Monday through Friday, 8 a.m. to 5 p.m., with some evening and weekend work possible.

Benefits EligibleYesEligible for OvertimeNoPosition Summary

The Program Administrator in the Dean of Humanities Office provides complex and diversified administrative and academic support to the directors of multiple interdisciplinary academic programs such as the African and African American Studies, Medical Humanities, Environmental Studies and Politics, Law and Social Thought. S/he is the first point of contact for program visitors and ensures a welcoming and professional experience to faculty and students. The Program Administrator anticipates needs, proactively solves problems and independently handles issues as they arise. S/he also manages program events and outreach to off campus partners.

Education RequiredBachelor's DegreeMajor/DisciplineSubstitution for Education Requirement

May substitute additional related experience, above and beyond what is required, on an
equivalent year for year basis in lieu of the education requirement.

Education Preferred

Concentration in humanities, social sciences, business, public relations, or related fields.

Experience Required3 yearsType of Experience

Professional experience providing support to a mid-level manager that includes customer relations, budget planning and management, problem solving, balancing multiple priorities, and event planning and execution.

Substitution for Experience Requirement

Education may not be substituted for the experience requirement.

Experience Preferred

- Experience in a departmental or other academic position in a university or college setting, preferably in the humanities or social sciences
- Rice experience

License/Certification RequiredLicense/Certification PreferredSkills Required

- Ability to develop and initiate new strategies
- Advanced problem solving skills
- Strong verbal and written communications skills
- Ability to work well under pressure and manage projects simultaneously
- Strong organizational and time management skills
- Advanced knowledge of Microsoft Office suite
- Strong data analysis skills
- Ability to work independently and as part of a team to meet expected deadlines and schedules
- Adept at problem solving, creating contingency plans and handling issues when necessary
- Strong customer relations orientation
- Strong attention to detail
- Ability to develop complex or multiple program partnerships and funding sources
- Knowledge of managing budgets and developing financial plans
- Strong event planning and execution skills

Skills Preferred

- Ability to work independently and as part of a team to meet expected deadlines and schedules
- Proficiency using computer programs and data entry into systems related to academic scheduling, financial management and reimbursement, and website editing and management (specifically Banner, Concur, Esther, RICEWorks)

Internal / External Contacts

Contact with faculty, staff and students of the School of Humanities; administration and staff across the Rice campus; other universities’ personnel; area museums, alumni, and the general public

Physical Demands

- Requires working at a computer for extended periods of time
- Primarily sedentary

Working Conditions

Office environment.

Security SensitiveYes Special Instructions to Applicants

Two writing samples are required:

Sample #1. As the first point of contact for four unique programs, you are the liaison between students and the program directors. Please submit the text of an e-mail in response to a student’s request to waive a course requirement in the Medical Humanities minor. The program director is Dr. Kirsten Ostherr.

Sample #2. You will periodically send announcements to the faculty who teach in the four programs. Please submit the text of an e-mail addressed to the faculty who teach in the African and African-American Studies (AAAS) program announcing a special event: The Rice University Department of History is hosting a lecture by Dr. Jennifer L. Morgan entitled Law, Race, and Reproduction in Colonial Slavery on October 31 at 4 p.m.

Quick Link for Postinghttp://jobs.rice.edu/postings/19915 Job Duties

Job Duty NameEssential FunctionsDescription of Job Duty

- Administers program operations, ensuring efficient, effective and productive operations
- Creates and implements plans to achieve program objectives and mission
- Interprets, implements, and ensures compliance with policies and regulations and recommends changes to procedures and processes
- Analyzes data, identifies trends, develops reports and recommends and implements changes to improve alignment with institutional mission and goals
- Creates and implements outreach plans that may include relationship development, communications, event and conference management
- Provides support in developing relationships with internal and external entities
- May assist with fundraising activities
- Creates budget plans, monitors and approves expenditures, develops reports, conducts analyses and manages and maintains financial records
- Manages student recruitment and admissions, student records, curriculum support, coordinating the accreditation process, managing scholarships and fellowships, and monitoring student progress
- Administers multiple interdisciplinary programs.
- May supervise student workers
- Performs all other duties as assigned

Applicant DocumentsRequired Documents

1. Cover Letter
2. Resume
3. Writing Sample
4. Writing Sample 2

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a bachelor's degree?
   • Yes
   • No
2. * Do you have three years of professional experience providing support to a mid-level manager that includes customer relations, budget planning and management, problem solving, balancing multiple priorities, and event planning and execution?
   • Yes
   • No
3. * Do you have professional experience greeting multiple constituents with diverse cultural backgrounds?
   • Yes
   • No
4. * Do you have professional experience with basic budgeting functions?
   • Yes
   • No
5. * Do you have professional experience managing multiple projects and meeting deadlines in a fast-paced environment?
   • Yes
   • No