Apply Now Administrative AssistantSouth University West Palm Beach, FL, West Palm Beach, Florida, United States of AmericaReq #30 Thursday, June 27, 2019 Established in 1899, South University (www.southuniversity.edu) is a private, non-profit academic institution dedicated to providing educational opportunities for the intellectual, social and professional development of a diverse student population. South University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award associate, baccalaureate, masters and doctorate degrees.

The University traces its heritage to 1899, when Dr. John Draughon established Draughon’s Practical Business College in Savannah, Georgia. Over the past century-plus, South University has experienced continued growth transforming from a two-year college into a university offering undergraduate and graduate degree programs. South University’s approach to higher education, and the resulting varied academic experiences, provides students with the pragmatic approach necessary to create the foundation for personal and professional fulfillment.

South University provides a learning environment, both on-campus and online, that helps students identify goals and the means to achieve them. With this philosophy in mind, students can learn by interacting with a community of faculty, staff and administration dedicated to South University’s academic purpose. South University offers more than 50 academic programs across its nine campuses and through online programs.

The University’s academics are organized across five colleges: Arts and Sciences, Business, Health Professions, Nursing and Public Health, Theology – and a School of Pharmacy. With the introduction of South University, Online Programs, students can pursue both undergraduate degree and master’s degree programs ranging from the areas of Criminal Justice to Business – giving South University students more opportunities to make a difference, both personally and professionally.

POSITION SUMMARY:

The successful candidate will provide administrative support to the functional department head and other staff members of the department.Incumbent must assure that the South University philosophy is considered in carrying out the duties and responsibilities of this position: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and environment which is conducive to innovation, positive thinking and expansion.

KEY JOB ELEMENTS:

• Answer telephones and direct inquiries as appropriate. Greet visitors and direct to appropriate destination.

• Perform routine clerical duties as assigned. Maintain correspondence logs, files, minutes, information databases, and other tracking systems as necessary.

• Order supplies as necessary. Maintain office equipment such as fax machines, copy machines and printers.

• Track expenses for the same and submits for payment.

• Open and distribute mail for department; handles outgoing mail; answers routine correspondence for others signature.

• Schedule meetings as necessary.

• Perform special projects as assigned such as data entry, collation of large documents, data checking, etc.
  

REQUIREMENTS:

• Minimum: earned Associates Degree.Bachelor's degree preferred.

• At least two years' progressive experience providing administrative support in a fast-paced environment.

• Experience handling the scheduling of conference calls and meetings, including travel arrangements.

• Excellent written and verbal communication skills.

• Strong interpersonal skills.

• Superior organizational and problem resolution skills.

• Strong basic computer software (MS Office). Some experience in database programs.

• Professional telephone manner.

• Ability to manage multiple tasks and successfully meet deadlines.

ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.

NOTICE:

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.

Other detailsPay TypeHourlyRequired EducationAssociate Degree

• South University West Palm Beach, FL, West Palm Beach, Florida, United States of America

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