Office Manager

Job description

Category:: Research Foundation
Department:: Office of Research and Sponsored Programs & OBCR
Locations:: Oswego, NY
Posted:: Jun 27, 2019
Closes:: Open Until Filled
Type:: Full-time

About SUNY Oswego:

Description of Program:

The Office of Business and Community Relations, a SUNY Oswego initiative, is located in the heart of downtown Oswego and offers diversified programs to local residents and organizations through education, engagement and events that support and enhance campus and community relations and provide a positive impact.

Job Description:

The Office of Research and Sponsored Programs (Research Foundation for SUNY) and the Office of Business and Community Relations (OBCR) located at the State University of New York at Oswego, invites applications for a year-round, full-time Office Manager (Administrative Assistant II). While this position is affiliated with the campus of SUNY Oswego this is a Research Foundation position with OBCR, NOT a New York State position.

Date Posted: June 27, 2019

Review Date: Review of applications will begin immediately and continue until the position is filled.

Salary: Commensurate with qualifications and experience. The Research Foundation at SUNY Oswego provides an excellent benefit package. Click here or here for more information on benefits for full-time Research Foundation staff.

Date of Appointment: As soon as possible

Description of Responsibilities:

As a critical member of the Office of Business and Community Relations (OBCR) the Office Manager will perform various secretarial and/or administrative functions, facilitate the administration of the office and oversee its day-to-day management. The Office Manager works with sensitive and confidential information, frequently under time deadlines, and exercises independent judgment and discretion.

The Office Manager will provide fiscal support duties for a diverse set of programs within OBCR, and support the budgeting, strategic planning and financial accountability requirements of the office and will develop and maintain good working relationships among departments on campus as well as act as the main contact for outside affiliates/vendors.

Office Manager Duties and Responsibilities also include:

Oversee OBCR administrative functions

  • Oversee office communications, review outgoing correspondence for accuracy
  • Oversee scheduling of office meetings and maintenance of office calendars
  • Direct workflow to, and manage, support staff and/or student interns
  • Oversee schedule of time-sensitive obligations; i.e. contract renewals
  • Coordinate and streamline administrative procedures
  • Handle inquiries and assist in the resolution of administrative matters
  • Other duties as assigned by management staff.

Oversee OBCR financial operations

  • Day-to-day oversight of budgetary accounts ensuring accuracy and account processing
  • Process financial transactions, including but not limited to expenditure requests, travel reimbursements, deposits, and invoicing.
  • Manage online financial systems, generate quarterly reports, program budgets, and maintain various records and accounts (i.e. payroll, personnel, and fiscal).
  • Provide support for the Agricultural Testing & Analysis Lab
  • Assist employees in making travel arrangements
  • Assist and support financial management systems (SMRT, Report Center, etc.)

Oversee OBCR Human Resources operations

  • Provide HR support to management ensuring security and discretion of sensitive and confidential data.

The Office Manager works under the direction of senior management of the Office of Business and Community Relations (OBCR) and Research Foundation.


Required Qualifications:

  • Bachelor's degree by time of appointment
  • Four years of professional work experience in a professional setting
  • Two years' accounting experience, AR and AP, and budgets
  • Strong interpersonal and organizational skills
  • Ability to work independently, make decisions and exercise judgement
  • Excellent written and verbal communication skills
  • Experience with database management

Additional Information:

Requests for reasonable accommodations of a disability during the application and/or interview process should be made to:

Chelsea Ginett, by calling 315-312-3493 or emailing at [email protected]

If you have any questions about the position, please email:

Chena Tucker, Search Committee Chair

[email protected]

Files must be complete (all documents requested and required in the application instructions submitted) to be considered. Official transcripts required at time of appointment.

Visa sponsorship not available for this position.

Application Instructions:

Submit a cover letter addressing qualifications, resume, copies of unofficial transcript for required degree showing degree awarded and date conferred or program in process, and contact information for three professional references (only the three references listed in your Interview Exchange application can be considered and contacted) electronically by clicking on the APPLY NOW button.

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please click here to login to check/edit your profile or to upload additional documents.

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Job No:
Posted: 6/28/2019
Application Due: 8/27/2019
Work Type: