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Administrative Secretary - Access & Disability Services

Job description

Administrative Secretary - Access & Disability Services

Job no: 493582
Work type: Part time
Location: Harper College Main Campus (Palatine)
Categories: Classified Staff
Salary: $17.80 - $22.95
Division: Provost
Department: Student Affairs

Schedule Information

The position requires flexibility for morning and evening hours.

Hours per Week



Prorated professional development, sick, vacation and holiday accruals, and tuition waivers

Work ConditionsThe work is primarily indoor and sedentary in nature. On occasion, the position will require moving between offices and buildings to provide testing services. The position also requires scheduling flexibility for evening hours in order to accommodate student needs.Duties of Position

Answers telephone calls and emails. Schedules appointments/meetings for the staff and maintains the student appointments in AIM software.

Generates check requisitions, purchase orders, budget transfers, petty cash reimbursements, deposits, and transaction adjustments.

Monitors restricted account balances and maintains in internal spreadsheet of restricted account expenditures.

Tracks payroll hours on internal documents for departmental reporting purposes.

Purchases non-copy paper supplies and authorizes print orders through the Print Shop.

Prepares Oracle reports for ADS budget managers.

Submits requests for service or repair to the Facilities Department. Makes note and submits requests for campus physical accessibility features that need repair.

Prepares and submits student aide job postings. Provides administrative coordination for interviews and communication with candidates.

Creates and submits Custom Request for ADS staff requiring interpreter services.

Assists with the approval of Accommodation Request Notification Letters.

Submits ADA accessible desk requests in collaboration with the Operations Services.

Supports Accommodations Assistant as proctor, reader or scribe for students requiring such accommodations.

Serves as a back-up to provide approved testing accommodations to students in the absence of the Accommodations Assistant.

Makes copies, sends/picks up faxes and opens, sorts and distributes mail.

Serves as a back-up for the reception desk.

Performs related duties as assigned.

Educational Requirements

High school graduate, A.A. degree preferred. Specialized training in office and secretarial skills.

Experience Requirements

At least one year of responsible secretarial/office experience. Excellent organizational skills, communication skills, and attention to detail are required. Experience working with individuals with disabilities preferred. Must have excellent computer skills and working knowledge of the Microsoft Word, Excel, and PowerPoint.

Application Review Date

Applications are accepted until the position is filled though priority will be given to applications received on or before: July 9, 2019.

Required Documents:

***A resume and cover letter are required to complete the application process***

* Official transcripts required upon hire
* Employment is contingent upon Criminal Background Check.
* Employment sponsorship is not available.

Advertised: June 25, 2019 Central Daylight Time
Applications close:




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Job No:
Posted: 6/28/2019
Application Due: 8/2/2019
Work Type: