Secretary - President's Office
- Employer
- Harper College
- Location
- Harper College Main Campus (Palatine)
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Part Time
- Institution Type
- Community College
Job Details
Job no: 493583
Work type: Part time
Location: Harper College Main Campus (Palatine)
Categories: Classified Staff
Salary: $16.32 - $20.75
Division: President's Office
Department: Office of the President
9:00 am - 2:00 pm
Hours per Week25 hours per weekBenefitsProrated professional development, sick, vacation and holiday accruals, and tuition waivers
Work ConditionsWork is primarily indoor and sedentary in nature. Flexibility with work schedule required on occasion (early mornings, evenings and weekends).
Duties of PositionResponsible for providing high level clerical and reception support for the President’s Office. Maintains the confidentiality of the office. Acts as representative for the office. Provides support and back-up for the Administrative Coordinators in the operational details of the office and for special projects and events.
Serves as the President’s Office receptionist. Greets visitors and answers telephone, screens and channels calls, takes and distributes messages. Provides information and refers individuals to appropriate resources as needed.
Assembles meeting and background information for daily schedule binder for the President.
Maintains confidentiality and privacy for sensitive information.
Monitors budget activity and makes recommendations for transfers or adjustments. Processes invoices, check requisitions and other expenditure information and maintains appropriate records for specified programs and projects.
Opens, sorts and distributes incoming office mail. Assists in mailing preparation as needed.
Maintains Operations Calendar for President’s Office.
Places online service requests with Facilities, Service Desk, Staples.
Assists with confirming appointments as requested.
Provides support for events and meetings, such as room scheduling, catering orders, response follow-up.
Provides clerical assistance including proofreading, photocopying, and assembling materials.
Assists with special projects as needed.
Performs other duties as assigned.
Educational RequirementsAssociate Degree or equivalent experience with specialized training in office skills including Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).
Experience Requirements3 years working in a fast-paced office environment. Excellent verbal, written and critical thinking skills required. Detail oriented; self-starter with high motivation. Able to perform under deadlines. Provide high quality, enthusiastic customer service to faculty, administration, students, and colleagues. Committed to the values and mission of Harper College.
Application Review DateApplications are accepted until the position is filled though priority will be given
to applications received on or before: July 15, 2019
***A resume and cover letter are required to complete the application process***
* Official transcripts required upon hire* Employment is contingent upon Criminal Background Check.
* Employment sponsorship is not available.
Advertised: June 25, 2019 Central Daylight Time
Applications close:
Organization
Founded in 1965, William Rainey Harper College is a dynamic comprehensive community college situated on a 200-acre campus in Chicago’s northwest suburbs. The College is committed to diversity, and encourages the development of multicultural perspectives.
Annually, the College serves approximately 25,000 students from 23 communities. Providing both transfer and career programs, Harper offers degrees and a wide range of credit, continuing education and corporate training for students of all ages and interests. In order to provide accessible higher education to all, we offer a flexible schedule of daytime, nighttime and weekend classes at our main campus and at several other sites conveniently located throughout our service area.
Harper College is fully accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools, and has received the coveted Bond Rating of Aaa from Moody’s Investor Service. We are committed to our Institutional Core Values of Integrity, Respect, Excellence and Collaboration.
Our Vision:
William Rainey Harper College is committed to academic integrity and excellence. The College is a leader in teaching and learning, transforming lives by responding to the needs of the individual and the community.
Benefits offered to employees include tuition reimbursement/professional expense, health/life/dental/disability insurance, participation in the State University Retirement System (SURS) and tax deferred annuity plans as well as fourteen paid holidays. Harper also offers some on-site childcare, a summer camp for children, and much more.
Harper College is an Equal Opportunity, Affirmative Action Employer that encourages applications from women, minority group members and persons with disabilities.
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