Part-time Coordinator, Parent & Family Giving

Job description

Position Summary

The Part-Time Parent & Family Giving Coordinator provides high-level support for the Office of Parent & Family Giving (PFG). The Coordinator provides support for the fundraising efforts of the front-line staff, as well as meeting planning and preparation, coordination with the advancement events and stewardship teams, and various administrative responsibilities.

This is a non-benefited position not to exceed 1,000 hours in a calendar year.

Essential Functions

Fundraising Support

  • Support the Executive Director in conducting prospect / donor outreach and follow up
  • Manage stock of printed materials required for donor visits
  • Partner with the vice chancellors staff to prioritize top parent visits as part of leadership travel planning

Parent Leadership Council Support

  • Track PLC vetting and invitations throughout the year
  • Maintain PLC membership list, track giving commitments and collections
  • Coordinate logistics for PLC meetings (drafting agenda, managing RSVPs, printing materials, booking space and catering, lining up guests, coordinating VIP experiences, etc.)
  • Attend PLC meetings to take the minutes and manage follow-up tasks

Communications & Experiences

  • Draft/coordinate correspondence on behalf of Advancement / PFG leadership as well as PLC Chairs.
  • Coordinate the timely execution of tasks related to PFG events - this will include deep partnership with Advancement Events
  • Coordinate the timely execution of tasks related to gift acknowledgements, donor gifts, event giveaways, birthday greetings, annual report, and top donor reports - this will include deep partnership with Donor Relations and Stewardship
  • Maintain the general Family Giving email account by providing timely and accurate correspondence and follow up to constituents.
  • Prepare all leadership briefings and bios related to PFG events and meetings
  • Coordinate and order DU-branded items to support events or stewardship touches in line with University standards.

Data Management and Administrative

  • Manage all aspects of data related to incoming students, student standing, and graduation
  • Ensure regular Piosphere updates related to tier ratings, cohort codes, and outreach contact reports
  • Provide support for leadership updates on top parents as needed
  • Participate in enhanced research for the incoming cohort
  • Participate in annual presentations to advancement colleagues
  • Prepare travel itineraries and expense reports for the Executive Director

Knowledge, Skills and Abilities

  • Outstanding attention to detail and commitment to quality
  • Excellent interpersonal skills, including verbal, written and organizational skills
  • Knowledge of database software and online communications platforms as well as proficiency in Microsoft Office
  • Customer service centric mindset; ability to be very flexible and adapt to change as well as work with diverse audiences
  • Must be able to manage time well, particularly while managing competing priorities
  • Must be able to work independently and as a part of a group
  • Willingness to take initiative, keep a positive attitude, and maintain a professional demeanor
  • Adept at problem-solving, critical thinking, and using judgment in situations that that require sensitivity and tact
  • Ability to maintain confidentiality of all donor, alumni, parent, student, and faculty information
  • Ability to contribute to team success and model "One DU" leadership

Required Qualifications

  • Bachelors degree or equivalent combination of education and work experience.
  • 1 year of professional administrative experience in a non-profit, sales, or education setting.

Preferred Qualifications

  • Bachelors degree.
  • Experience working at a University or non-profit in a fundraising or engagement capacity.
  • Experience with Adobe Creative Suite, specifically Publisher and InDesign.

Work Schedule

  • Part-time, 20 hours per week, varies.
  • Occasional evenings and weekends as required

Application Deadline

For best consideration, please submit your application materials by 4:00 p.m. (MST) July 5, 2019

Special Instructions

Candidates must apply online through to be considered. Only applications submitted online will be accepted.


The pay for this position is $18.00-$20.00 hourly

Please include the following documents with your application:

  1. Resume
  2. Cover Letter

The University of Denver is committed to enhancing the diversity of its faculty and staff. We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment regardless of age, race, color, national origin, religion, sex, sexual orientation, gender identity, disability, military/ veteran status or any other status protected by law.

All offers of employment are based upon satisfactory completion of a criminal history background check.




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Job No: 492528
Posted: 6/28/2019
Application Due: 8/27/2019
Work Type:
Salary: Negotiable