Accounting AnalystDepartment: Office of Financial Services Date: 06/26/2019 POSITION VACANCY

Founded in 1813, Colby is one of America’s most selective colleges. Serving only undergraduates, Colby’s rigorous academic program is rooted in deep exploration of ideas and close interaction with world-class faculty scholars. Students pursue intellectual passions, choosing among 58 majors or developing their own. Independent and collaborative research, study abroad, and internships offer robust opportunities to prepare students for postgraduate success. Colby is home to a community of 2,000 dedicated and diverse students from around the globe. Its Maine location provides easy access to world-class research institutions and civic engagement experiences.

In a period of fast-paced progress, Colby is building on its strong foundation while remaining committed to excellence, to supporting students and faculty at the highest levels, and to the College’s deep liberal arts traditions. This new chapter includes the creation of innovative academic initiatives and partnerships, strengthening the connections between the liberal arts and the professional world, revitalizing downtown Waterville, and pursuing significant capital projects for performing arts and athletics. Colby invites applicants to apply for the position of:

ACCOUNTING ANALYST
Office of Financial Services

Full-Time, Temporary, Salaried, Administrative Staff Appointment

Reporting to the controller, the accounting analyst will provide analytical and technical accounting assistance to assigned functions including general accounting, grant management, tracking and accounting of business assets and capital projects, accounts receivable, accounts payable, payroll, and other tasks as assigned. Through the critical strategic planning process of Workday Financials, this position will help ensure data integrity, create and provide reports, establish and maintain metrics and analysis, develop or refine processes and procedures for the Office of Administrative Financial Services, and assist in the backfill of key business processes. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

General Accounting

• Research accounts to locate errors and improper entries; identify and correct anomalies and accounting errors
• Prepare and post journal entries, review journal entries prepared by other department personnel
• Analyze accounting processes and evaluate for continuous improvement
• Maintain documentation of office procedures
• Assist other departments with developing analytical reports and database extracts
• Help with preparation of financial statements
• Assist Accounts Payable, Accounts Receivable and Payroll staff as needed, including posting batches, preparing journal entries, and reconciling various balance sheet accounts

Grant Management

• Plan, organize, and coordinate the centralized accounting and financial reporting for assigned grant portfolio, including preparing annual and project budgets, forecasting revenue and expenditures, estimating carryover of funds, and ensuring compliance with respective governing agencies
  
• Research issues, prepare invoices/billing, and collect funds for the support of restricted fund expenditures
  
• Prepare or assist in the preparation of all applicable fiscal reports for sponsored programs and ensure timely submission thereof
  
• Coordinate with key personnel at all levels of the College to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines
  
• Assist director of administrative financial services to compute, prepare, and apply the indirect cost rate as applicable
  
• Compile year-end reports, work papers, and analysis necessary for the independent auditors to complete the yearly audit of the College’s grants

Tax Preparation

• Assist controller, director of administrative financial services, and payroll manager to compile data for various tax returns (990, 990T, Sales Tax, Federal and State 941, etc.)
  
• Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice

QUALIFICATIONS:

• Bachelor’s degree or the equivalent in education and experience
  
• Minimum of 5 years of related work experience in a similar role
  
• Relative work experience in higher education or comparably sized accounting operation in a mid-large organization preferred
  
• Expertise with grant compliance and reporting
  
• Advanced experience with Microsoft Excel and accounting/finance
  
• Excellent customer service, interpersonal skills, and support-oriented
  
• Proven problem solving/judgment skills, and high level of attention to detail and accuracy
  
• Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
  
• Ability to maintain confidentiality and exercise discretion and sound judgement
  
• Demonstrated understanding of wage and hourly laws regarding state, federal, and local payroll taxes
  
• Ability to work independently and as a member of a team, establish priorities, and work collaboratively as a member of a diverse community

KEY RELATIONSHIPS:

General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Ability to move around campus is required as is some travel.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

General open office and campus environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary.
TO APPLY:

Interested candidates should apply electronically by clicking the "Apply Now" button on the Colby College website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:
Accounting Analyst - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855

If you experience difficulty uploading your documents, you may submit any .doc or .pdf materials to hr@colby.edu. Please do not submit duplicate materials.

To apply electronically send to hr@colby.edu. If you choose to apply electronically you do not need to send duplicate copies by U.S. Mail. If your electronic materials are unreadable we will notify you promptly.

A review of applications will begin immediately and will continue until the position is filled. Colby is a private, coeducational liberal arts college that admits students and makes employment decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. Colby College does not discriminate in its educational programs or employment on the basis of race, color, gender, sexual orientation, gender identity, disability, religion, national origin, age, marital status, genetic information, or military or veteran’s status. Colby is an equal opportunity employer and operates in accordance with federal and state laws regarding non-discrimination. Colby complies with Title IX, which prohibits discrimination on the basis of sex in an institution’s education programs and activities. Questions regarding Title IX may be referred to Colby’s Title IX coordinator or to the federal Office of Civil Rights. We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our college.

For more information about the College, please visit the Colby web site: www.colby.edu.