Dean of Enrollment Services
Our Opportunity*** This position is open until filled. Screening Committee members will begin a priority review of candidates effective July 21, 2019 ***
South Puget Sound Community College (SPSCC) seeks a highly motivated and qualified individual for the position of Dean of Enrollment Services. This position is responsible for the planning and operation of comprehensive admissions, advising, counseling, access services, outreach, assessment, transcript evaluation, registration and records departments.
South Puget Sound Community College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. The students that we serve come from a variety of backgrounds. On average, 43% of SPSCC students are people of color. We strongly encourage members of the underrepresented groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district.
And if that isn't enough? We also offer:
- The Clipper Café specializing in seasonal comfort foods
- The Bake Shop offering daily baked goods made by our students
- Fine dining in the Percival Room, offering vegetarian, vegan, and gluten-free choices as part of our Culinary Arts and Baking & Pastry Arts programs
- Campus bookstore offering snacks, apparel, and specialty supplies
- Starbucks coffee shop
- Bus service every 15 minutes to downtown Olympia and beyond – you receive a FREE State Agency Rider (STAR) Pass
- FREE parking on our campuses – permits are not required
- On-campus child care
- Percival Creek, which runs beneath our campus footbridge, provides year-round beauty and views of Chinook, Coho, and chum salmon pass through each fall
- Many walking paths that are marked and on nicely paved sidewalks
- Gym and recreation facilities
- SPSCC promotes wellness with a variety of different workshops and events on campus
- Lots of activities with our Artist & Lecture series, which are FREE for staff and faculty
- Many community events in the Kenneth J. Minnaert Center for the Arts
What You'll Do
Responsibilities and duties of the Dean of Enrollment Services include, but are not limited to, the following:
- Supervises departmental staff, including: recommending for hire, providing training and professional development programs/opportunities, assigning duties and providing timely evaluation.
- Establishes and maintains admission programs that include processing admission applications, initiating the development of technology and procedures to improve the efficiency of the admissions process and disseminating college information to prospective students.
- Establishes and maintains an effective credentials evaluation program including credit transfer from colleges and universities, military credit, international student credit, non-traditional credit and credentials evaluations for certification of graduation requirements.
- Responsible for the operation of the college's high school/college relations and outreach program.
- Responsible for registration and records programs including the development, maintenance and retention of student records in accordance with accreditation standards, state, federal and local guidelines.
- Coordinates with the Information Services Office to train faculty and staff on technology applications relating to Enrollment Services. Additionally works with Information Services to coordinate the implementation of new software being used to serve students.
- Act as the liaison and Subject Matter Expert on the ctcLink team for the Student Management System (SMS).
- Coordinates the development of enrollment services information brochures, pamphlets, schedules and related materials.
- Responsible for the oversight of a comprehensive testing program including, but not limited to placement testing for new students, distance education students, GED, and basic skills.
- Establishes and maintains positive collaborative working relationships both internally with college departments and externally with community agencies, organizations and educational institutions.
- Responsible for developing and maintaining self-service systems for students and initiating the development of technology and procedures to improve the efficiency of student services processes. This includes but is not limited to admissions, registration, advising, and records. .
- Responsible for the coordination of the outreach, advising and program requirements for special student populations including access services, running start and workforce training students.
- Coordinates with instruction to ensure clear communication regarding policies and procedures influencing both areas. This coordination includes membership on the Instructional Council and attending weekly instructional dean's meetings.
- Formulates reports as required concerning student enrollment and student data for the college community and to state and local officials.
- Coordinates the college student graduation program including evaluating the ceremony and recommending enhancements.
- Acts as the college's FERPA officer.
- Performs other duties as assigned by the Vice President for Student Services.
- Demonstrate multicultural competence (including an awareness and understanding of historically disadvantaged populations) and create an educational and work environment that affirms commitment to equity, diversity, and inclusion.
- Support the college's mission by creating a work environment of mutual respect and fairness, while encouraging creative and critical thinking.
- Contribute to the appreciation of diversity and foster a climate of multicultural understanding.
Qualifications You Possess
- Master's degree (completed or in progress) in Education, Leadership, Management, Counseling, Organization, Public Policy, or related area from an accredited college or university. Enrolled Master's degree candidates must complete their degree within three years of hire.
- Experience supervising and training employees.
- Demonstrated ability to effectively communicate, both orally and in writing, with a variety of individuals and groups.
- Strong organizational and problem solving skills.
- Advanced knowledge of computers and software applications, specifically MS Office suite: Word, Outlook, Excel, PowerPoint, and Access.
- Demonstrated experience or participation with persons from diverse backgrounds such as sexual orientation, racial, ethnic, religious, linguistic, gender, age, socio-economic, physical and learning abilities, and a commitment to an inclusive and equitable working/learning environment.
- Experience in a Community College setting.
Applications must be completed online and include the following attachments:
- Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting.
- Current resume/CV showing all educational and professional experience which demonstrates how you meet the minimum and any preferred qualifications.
- Copies of unofficial transcripts from institutions of higher education.
Top candidates will be notified directly to interview for this position. Selection will be based on the applicant's knowledge, skills, and abilities to perform the duties listed in this job posting as identified in the materials requested above. Applications with comments directing the reader to see attachments will be considered incomplete.
Applicants who meet the minimum qualifications and wishing to claim Veterans Preference should redact their personally identifiable information from a copy of their United States Department of Veterans Affairs honorable discharge documentation and email to [email protected] with the job number for which they are applying in the subject line.
Condition of Employment
Employment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment.
SPSCC is an Equal Opportunity Employer
South Puget Sound Community College (SPSCC) is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientations, and gender identity diversity. Women, racial and ethnic minorities, persons with disabilities, persons over age 40, disabled and Vietnam era veterans, and people of all sexual orientations and gender identities are encouraged to apply. The College complies with the Americans with Disabilities Act. Applicants needing accommodation in the application process in an alternative format may contact the Human Resources office at (360) 596-5500. The College is committed to enhancing the diversity of our faculty and staff, as well as our student population. We strongly encourage applicants to apply without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, disability, or any other legal protected status. SPSCC is a drug-free workplace.