College Library Assistant II

Location
Malcolm X College
Posted
Jun 23, 2019
Institution Type
Community College
Duties and ResponsibilitiesCOLLEGE LIBRARY ASSISTANT II MALCOLM X COLLEGE 
Perform standard library clerical duties that require knowledge of clerical methods and procedures. This position works under direct supervision from higher level personnel. 
PRIMARY RESPONSIBILITIES:
  • Charges and discharges books and other library materials; computes and collects fines for overdue books or library materials and records amounts collected into cash ledgers. 
  • Maintains and updates lists of books and materials placed on reserve by faculty and students; processes reserve book requests by locating and pulling books from shelves, types reserve cards and maintains card files of reserved books by catalog numbers and course/instructors. 
  • Maintains daily count of books and materials checked out by faculty and students and prepares circulation reports. 
  • Performs bibliographic searches by checking standard tools (OCLC and ILLINET Online). 
  • Updates content of bibliographic records in local catalogs, ILLINET Online, and associated authority files, assigning tags, indicators, and subfields to data fields. 
  • Maintains records of students' delinquent notices; prepares purchase orders for books, films, periodicals and other library materials; posts purchase order information into ledgers; reviews invoices against purchase orders for accuracy and prepares payment approval forms. 
  • Circulates audio-visual equipment and media; maintains the inventory of audiovisual equipment and supplies; duplicates audio-visual media in compliance with copyright agreements. 
  • Demonstrates equipment use; supervises student aides assigned to the library; prepares work schedules and maintains daily time sheets. 
  • Types various correspondence using prescribed forms. 


Qualifications
  • High school graduation or the equivalent, supplemented by two years of clerical experience, including two years experience in a library setting; or an equivalent combination of training and experience. LTA certification preferred. 
  • Knowledge of basic office procedures. 
  • Knowledge of library clerical procedures. 
  • Knowledge of alphabetical and numeric filing systems. 
  • Ability to keyboard forty-five words per minute. 
  • Ability to follow verbal and written instructions. 
  • Excellent verbal communication skills.  
  • Ability to supervise part-time staff. 
  • Ability to operate a personal computer and basic library equipment. 
  • Good filing skills. 
  • Skill in operating related equipment. 

Malcolm X College was selected as a 2019 Promising Places to Work in Community Colleges award winner! The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse: Issues in Higher Education, a leading academic publication. MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community 
We Offer: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan.Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website. 
Chicago residency is required for all full-time employees within 6 months of hire. We are an equal opportunity and affirmative action employer.  Thank you for your interest in City Colleges of Chicago!

Job: Other
Primary Location: Malcolm X College
Job Posting: Jun 21, 2019, 9:08:36 AM

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