College Library Assistant II

Malcolm X College
Jun 23, 2019
Institution Type
Community College
Perform standard library clerical duties that require knowledge of clerical methods and procedures. This position works under direct supervision from higher level personnel. 
  • Charges and discharges books and other library materials; computes and collects fines for overdue books or library materials and records amounts collected into cash ledgers. 
  • Maintains and updates lists of books and materials placed on reserve by faculty and students; processes reserve book requests by locating and pulling books from shelves, types reserve cards and maintains card files of reserved books by catalog numbers and course/instructors. 
  • Maintains daily count of books and materials checked out by faculty and students and prepares circulation reports. 
  • Performs bibliographic searches by checking standard tools (OCLC and ILLINET Online). 
  • Updates content of bibliographic records in local catalogs, ILLINET Online, and associated authority files, assigning tags, indicators, and subfields to data fields. 
  • Maintains records of students' delinquent notices; prepares purchase orders for books, films, periodicals and other library materials; posts purchase order information into ledgers; reviews invoices against purchase orders for accuracy and prepares payment approval forms. 
  • Circulates audio-visual equipment and media; maintains the inventory of audiovisual equipment and supplies; duplicates audio-visual media in compliance with copyright agreements. 
  • Demonstrates equipment use; supervises student aides assigned to the library; prepares work schedules and maintains daily time sheets. 
  • Types various correspondence using prescribed forms. 

  • High school graduation or the equivalent, supplemented by two years of clerical experience, including two years experience in a library setting; or an equivalent combination of training and experience. LTA certification preferred. 
  • Knowledge of basic office procedures. 
  • Knowledge of library clerical procedures. 
  • Knowledge of alphabetical and numeric filing systems. 
  • Ability to keyboard forty-five words per minute. 
  • Ability to follow verbal and written instructions. 
  • Excellent verbal communication skills.  
  • Ability to supervise part-time staff. 
  • Ability to operate a personal computer and basic library equipment. 
  • Good filing skills. 
  • Skill in operating related equipment. 

Malcolm X College was selected as a 2019 Promising Places to Work in Community Colleges award winner! The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse: Issues in Higher Education, a leading academic publication. MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community 
We Offer: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan.Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website. 
Chicago residency is required for all full-time employees within 6 months of hire. We are an equal opportunity and affirmative action employer.  Thank you for your interest in City Colleges of Chicago!

Job: Other
Primary Location: Malcolm X College
Job Posting: Jun 21, 2019, 9:08:36 AM

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