Program Coordinator

Job description

Posting Information

Position Information

Position Type Permanent Staff (SHRA) Is this an internal only recruitment? No Position Title University Program Specialist - Journey Working Title Program Coordinator Position Number 20034263 Vacancy ID P010324 Budgeted Hiring Range $48,000 - $62,000 Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Salary Grade Equivalent 70/GN10 Full-time/Part-time Permanent/Time-Limited Full-Time Permanent If time-limited, estimated duration of appointment Hours per week 40 Work Schedule

Monday – Friday, 8am – 5pm

Department Name and Number Surgery-414001 Date First Posted 06/21/2019 Closing Date 06/27/2019 Position Location Chapel Hill, NC Position Posting Category Public Relations/Communications/Marketing Position Summary Information

Department Description

The Department of surgery serves a tripartite mission of delivering outstanding clinical care, educating future surgeons and surgeon scientist, and conducting high level innovative research. To accomplish its mission, the Department of Surgery has developed a centralized approach with an administrative team supporting its needs. This position will be situated in the Administrative Office of the Department of Surgery and, as such, will work closely with the Chair’s Executive Office as well as each of the nine specialized clinical divisions.

Equal Opportunity Employer

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description

This position serves as the professional-level Program Coordinator working with research administration and education for the Department of Surgery. A majority of this position’s activities will include the coordination, proofing, editing and writing of grant proposals, manuscripts, announcements and letters for the administrative suite, as well as for other faculty as needed. The position requires strong analytical skills, strong writing skills, and graphic and editing skills to produce written and/or visual products, this includes, technical writing and proofing of letters, grants, journals, articles, presentations, speeches and other large scale communication/reporting streams. The position requires independent thought and the ability to trouble shoot and be proactive to accomplish the goals. The position will also be responsible for various projects as assigned by the Chair.

This position will organize and assist in facilitating weekly Morbidity and Mortality (M&M) meetings and Grand Rounds. This position will be the primary coordinator for projects, regular meetings/conferences and symposiums hosted by the Chair. Some administrative duties are inherent to the role which include making travel arrangements, submitting for reimbursements, scheduling and acting as the back-up for the Executive Assistant role.

Minimum Education and Experience Requirements

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Skills, Knowledge and Abilities

The position requires strong analytical skills, strong writing skills, and editing skills to produce written and/or visual products. The position requires independent thought and the ability to trouble shoot and be proactive to accomplish the goals. Proficiency in Microsoft Office Suite of products. This is a position of trust and must maintain the highest confidentiality for sensitive documents and sensitive meetings managed in the Chair’s office.

Preferred Qualifications

Knowledge and experience with the UNC system and regulations also preferred. Experience with University’s Research Administration programs is a plus.

Required Licenses/Certifications Special Physical and Mental Requirements Position/Schedule Requirements Evening work occasionally, Overtime occasionally, Weekend work occasionally Position Attributes Stimulus/ARRA Funded No Quick Link Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Applicant Documents Required Documents
  1. Curriculum Vitae / Resume
Optional Documents
  1. Cover Letter
  2. Other Document
  3. List of References
  4. Writing/research Sample
Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please select the response below that best describes your experience/education for the University Program Specialist position.
    • Bachelor's degree and one year of related experience
    • Master's degree or Doctorate in any field
    • Associate's degree and at least 3 years of related experience
    • Combination of post-high school education and/or experience in a related area to equal at least 5 years (ex: 1 year of college and 4 years of experience)
    • High school diploma/GED and at least 5 years of related experience
    • Did not complete high school but have a combination of high school education and related experience to equal 9 years (ex. 1 year of high school and 8 years experience)
    • None of the above
  2. * Do you have experience with technical writing?
    • Yes
    • No
  3. * How would you rank your knowledge of Microsoft Office?
    • Beginner
    • Intermediate
    • Expert
  4. * Please provide a summary of your experience related to working in an administrative position that requires trust and confidentiality.

    (Open Ended Question)

  5. * Do you have excellent communication and analytical skills?
    • Yes
    • No




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Job No:
Posted: 6/22/2019
Application Due: 6/29/2019
Work Type: