Job Title: Administrative Assistant
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 45634
Department Institute for Successful LongevityEqual Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdfResponsibilities Responsible for performing a wide variety of standard administrative and office support duties. Prepares a variety of materials including meeting notes, routine correspondence, basic reports, and forms. Maintains filing systems, basic departmental databases, calendars, and conference room schedules. Responsible for time and leave entry, payroll transactions, or travel arrangements. May order and receive supplies and perform office inventory functions. Work is performed under routine supervision using established procedures and guidelines.

Provides administrative and clerical support for the operation of the Institute for Successful Longevity. Reports to the director of the Institute at weekly meetings. Keeps all personnel records. Maintains the Institute's contacts via email list serves and the participant database: Affiliates (Faculty & Graduate Students), Community Advisory Board, Grant Meeting Groups, Directors of Aging Centers, community connections such as Senior Center, and the Ambassadors Program. Pre and post-award grants management.

Responsible for overseeing annual reports for Institute for Successful Longevity. Serves as the purchasing agent for promotional supplies needed for ISL and helps with the budget. Attend outreach events in Tallahassee and surrounding counties related to Longevity and Aging as a representative of the Institute. Attend ISL Meetings, take minutes, helps organize and arrange the ISL Brown Bag Lecture Series and the Successful Longevity Lecture Series. Keep contacts abreast of happenings within the institute by sending announcements of the Institutes upcoming events. Coordination of all meetings for the Institute: Weekly staff meetings, Monthly Affiliate Meetings, Quarterly Advisory Board Meetings, Grant team meetings. Attend outreach events in Tallahassee and surrounding counties related to Longevity and Aging as a representative of the Institute.Qualifications High School diploma or equivalent and 2 years of experience. (Note: post-high school education can substitute at the comparable rate.)

Ability to communicate effectively verbally and in writing.
Ability to maintain effective working relationships.
Ability to prioritize, organize and perform multiple work assignments simultaneously; perform accurately in a detailed environment.
Working knowledge of applicable computer applications and basic computer functions.Pay Plan This is an USPS (University Support Personnel System) position.Criminal Background Check This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.Veterans' Preference Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.Tobacco Free Campus Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.