Job Title: Administrative Assistant
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 45675
Department Dean of Students Department - Office of Student Rights & ResponsibilitiesEqual Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdfResponsibilities Provides administrative assistance to the Associate Dean and Program Managers, including, but not limited to, maintaining calendars, scheduling meetings, corresponding with internal and external stake holders regarding all aspects of the student conduct process, and scheduling applicable SRR meetings.

Provides correspondence related to student conduct cases on behalf of the office, including managing the SRR office email account. Helps Associate Dean and Program Managers maintain student conduct files and records, tracks conduct outcomes, including updating and maintaining associated conduct database system, according to appropriate guidelines. Supports the security and privacy of all electronic, printed, and auditory student conduct information.

Performs general office support duties, including, but not limited to, answering telephone calls and office emails, responding to issues raised by students, parents, faculty, staff, and other interested stake holders; routes communication as appropriate. Completes Dean's Certifications in a timely manner. Supports the creation and distribution of reports, including Annual Report information.

Recruits, trains, selects, and supervises OPS and/or work student assistants, including scheduling and assigning work and project responsibilities. Performs other duties as assigned.Qualifications High School diploma or equivalency and two years experience or a combination of post high school education and experience equal to two years. Additional education and experience as required by position.

Ability to communicate effectively verbally and in writing.

Ability to perform accurately in a detail oriented environment.

Ability to prioritize, organize and perform multiple work assignments simultaneously.

Ability utilizing problem solving skills.

Experience maintaining records and retrieving files from active or archive sources.

Basic filing practices to include numeric and alphabetic systems.

Skill in preparing clear and concise reports, policies, procedures, correspondences, and other written materials.

Knowledge of office practices, procedures, and etiquette.

Ability to establish and maintain effective working relationships.Preferred Bachelor's degree preferred.Pay Plan This is an USPS (University Support Personnel System) position.Criminal Background Check This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.Veterans' Preference Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.Tobacco Free Campus Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.