Administrative Assistant, Respiratory Care and Neurodiagnostic Technology - Selective Admissions

Job description

Administrative Assistant, Respiratory Care and Neurodiagnostic Technology - Selective Admissions

Tracking Code190608 Job Description

This position, Administrative Assistant for the Respiratory Care and Neurodiagnostic Technology Programs, provides support for the directors of the programs, and for the program faculty to drive efficient and effective operations.

Key Responsibilities Include:

Communication

  • Prepare correspondence and other written communication
  • Send and track classroom evaluations
  • Prepare contracts for classroom instructors
  • Maintain student records
  • Update program web pages
  • Participate in staff development opportunities to support program operations
  • Maintain student and office confidentiality

Scheduling

  • Prepare course schedules using the BANNER system
  • Support facilities needs with maintenance requests and follow to completion
  • Schedule rooms for classroom/lab instruction
  • Schedule rooms for program related activities

Selective Admissions/Program Operations

  • Assist students with the selective admissions process
  • Act as a central point of contact for the Respiratory Care(RC) and Neurodiagnostic Technology (NDT) Programs
  • Maintain confidential student data bases
  • Recruit prospective students for RC and NDT programs
  • Create filing systems for program information

Budget/Finance

  • Support financial management of programs by tracking costs, and creating reports
  • Inventory equipment annually
  • Maintain spreadsheets of hourly employee’s payments

Advisory Committees

  • Coordinate and schedule meetings
  • Disseminate information to advisory committee members
  • Maintain database of advisory committee members
  • Record meeting minutes

A resume and cover letter are required for consideration. Incomplete applications will not be considered.

Required Skills
  • Associate's degree
  • Proficiency in a variety of computer applications including Outlook, Word, Excel
  • Detail-oriented and have the ability to handle multiple priorities and meet deadlines
  • Must have a high level of personal initiative, commitment to detail and organizational skills
  • Strong oral and written communication, skills; comfortable providing and receiving detailed information
  • Effective interpersonal and communication skills including the ability to diffuse problems and resolve conflicts in a professional manner
  • Ability to create and manage electronic and paper documents, records and files
  • Demonstrated sensitivity, diplomacy and mature judgment in working with diverse populations, and in managing confidential information
  • Appropriate initiative and eagerness to learn

Preferred

Bachelor's degree

Required Experience

Two years of closely related work experience

Preferred Experience

  • Experience with Ellucian Banner
  • Experience in Higher Education

Benefit Information:

Click here for a summary of our benefit information. If applying for an adjunct position, click here for a summary of our adjunct faculty compensation.

Every employee of the college is expected to treat all members of the college community with dignity and respect demonstrating professional, courteous and respectful behavior and engage in constructive conflict resolution, when needed.

Disclosures:

In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

Johnson County Community College welcomes the application of any qualified candidate and does not discriminate on the basis of sex, race, color, national origin, disability, age, religion, genetic information, marital status, veteran's status, sexual orientation, or other factors that cannot be lawfully considered.

If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email.

For a summary of all disclosures (Background check, Clery Act, ADA, EOE, etc) refer to the links on our Career page.

Job Location Olathe, Kansas, United StatesPosition TypeFull-Time/Regular

 

 

 

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Job No:
Posted: 6/22/2019
Application Due: 7/26/2019
Work Type:
Salary: