Business Systems Analyst

Job description

Posting Details

Before applying, be sure to read the “Application Procedure” section below.

Posting Summary

Job TitleBusiness Systems AnalystType of AssignmentClassified/StaffAssignment CategoryRegular Position Position Details

One regular, categorically-funded, exempt, full-time position, 40 hours per week, 12 months per year on the Oceanside Campus of MiraCosta College. The work schedule will normally be Monday through Friday, 8:00 am – 5:00 pm. The person selected for this position will be subject to assignment to any district facility during any hours of operation.

Salary Range28Compensation

The starting salary for this position is $6,262.17 per month (Range 28, step 1) on the 2019-2020 classified salary schedule.


A full benefits package which includes employer-paid medical, dental, and vision plans for employee and dependents; $100,000 employee life insurance; other optional coverages; and membership in the California Public Employees’ Retirement System (CalPERS).

Position Term in Months12Application Procedure

In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:

1. Application on which you list all relevant experience.

2. A current resume or curriculum vitae summarizing your educational background and experience.

3. A cover letter addressed to the “Screening and Interview Committee.” Your letter must include:

a. Any experience you have working with PeopleSoft, DegreeWorks, and/or another student administration system. Please include the organizations where you had the experience.

b. Your experience processing admissions applications and/or managing student records in a system.

c. Your experience writing queries using SQL or PS Query.

d. One or two examples of a software implementation, upgrade, or enhancement project that you worked on and your role in the project.

4. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.

If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree.

The screening and interview committee will review application materials for up to three to four weeks following the closing date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; 4) fingerprint clearance; and 5) approval by the Board of Trustees.

Retired STRS members are not eligible for this position.

Basic Function

Under the direction of the Dean of Admissions & Student Support, perform difficult and complex business systems analysis of current business practices, processes and workflows. Recommend modifications, improvements, or new processes to optimize integration with enterprise and third-party systems. Develop and execute implementation and testing plans for new systems, system enhancements and upgrades. Develop system and process documentation and lead related training. Provide data, security, communication, and operational support for system users. Collaborate with deans, administrators and staff to facilitate system and business process improvements for the Student Services division and perform related duties as assigned.

Distinguishing CharacteristicsEssential Duties & Responsibilities

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1.Analyze business requirements, select effective solutions and coordinate with other Business Systems Analysts, Applications Developers and management teams to ensure system integrity and efficient and effective systems operations; work closely with users to define and analyze business and operational problems; perform a variety of advanced analytical, internal consulting and project leadership/oversight duties to enable multiple stakeholders in the district to achieve business, administrative and academic objectives efficiently and effectively.

2.Perform complex cross-departmental functional analyses including mapping, setup, system modeling, testing and troubleshooting of systems to recommend implementation practices; perform complex functional analyses of third-party computer applications, reporting functions, assessment, scanning and other testing; develop procedures and user manuals to maintain consistency of computer use throughout the district.

3.Act as liaison between business users in assigned departments and Academic Information Services (AIS) technical staff in the development, implementation and enhancement of designated enterprise system modules; lead and facilitate the analysis of assigned area’s business processes, practices and work/data flows for improvements and to ensure effective operations using enterprise system processes; identify integration points between modules from a data flow, business process and applications perspective.

4.In cooperation with AIS, coordinate all assigned systems testing of module patches, fixes and updates in the test database to ensure proper functioning of the revised system and proper integration with remaining systems; participate in functional end-user testing and check system integrity and integration prior to release to the production environment.

5.Evaluate potential software solutions including off-the-shelf and open-source components and system architectures to ensure district business requirements are met; interact with vendors and attend vendor training as needed.

6.Analyze, test and model the results of system setup to determine appropriate functionality, performance, data integrity and third-party software interface connections; make recommendations for system changes/corrections as necessary.

7.Assist user teams with special projects such as system upgrades and system implementations; evaluate requests for software enhancements; provide guidance to end users on application use and operating parameters; translate user expectations into technical specifications for enhancements and customization; consult with other district staff on business process changes; research these changes for potential problems and develop and implement solutions.

8.Provide training to end users on the use of applications; meet with users to provide information on system changes and address questions or issues; instruct users on setup and execution of specific processes; design and develop training materials; conduct or coordinate training sessions; evaluate training programs to ensure their effectiveness in meeting goals and objectives.

9.Using advanced reporting tools, analyze, design and write specialized queries and custom reports to generate required data and reports on a periodic or ad hoc basis.

10.Support of MIS/state/federal reporting requirements by assembling information, verifying accuracy, inputting and/or overseeing the input of information into various system databases and staying current with new requirements. If new requirements are needed, ensuring all technology is updated accordingly.

Other Duties

1.Assist AIS technical staff with debugging SQR and SQL code and independently develop solution recommendations.

2.Participate in various project team activities, tasks and meetings.

3.May act as project lead for small to medium-sized projects.

4.Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of information systems.

5.Configure and maintain online curriculum management database/web application or other outside module sub-system as needed.

6.Perform related duties as assigned.

Knowledge of

1.Principles, practices and methods of business process and systems analysis, including business modeling using data and process flow diagrams.

2.System design theory, concepts and principles including data management and administration and development concepts.

3.Methodologies for developing program and user documentation.

4.Methods and practices for conducting unit and system testing and creation of test cases.

5.Systems integration and business process reengineering concepts.

6.Project management tools and techniques.

7.Interrelationships of campus departments and their interrelated information systems.

8.Functionality of the district’s enterprise business system.

9.Practices and techniques of training and instruction, particularly as related to computer soft-ware and applications, and development of user training materials.

10.Personal computer hardware and software components.

11.Operational characteristics of various computer programs and software packages.

12.Safety policies and safe work practices applicable to the work.

13. Written and oral communication skills including correct English usage, grammar, spelling, punctuation and vocabulary.

Ability to

1.Learn quickly, understand and apply user business processes and requirements to consult effectively with managers and users.

2.Perform complex business process analyses and reach sound, logical conclusions regarding essential user needs and requirements.

3.Facilitate and lead user meetings, negotiate understanding and build consensus agreements.

4.Define the scope and objectives for initiatives and projects, estimate resource needs and track and manage tasks for implementation.

5.Work effectively and collaboratively in a team environment, either as a team member or team leader.

6.Identify information management issues and opportunities, analyze problems and alternatives and develop sound recommendations.

7.Read, interpret, explain and apply complex technical information on systems processes and interdependencies for technical and non-technical audiences.

8.Analyze software setups accurately and adopt effective courses of action.

9.Develop end-user manuals.

10.Communicate effectively, both orally and in writing.

11.Understand and follow written and oral instructions.

12.Operate a computer and standard business software.

13.Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues.

14.Establish and maintain effective working relationships with all those encountered in the course of work.

15.Work confidentially with discretion.

Education & Experience

To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

Graduation from an accredited four-year college or university with a bachelor’s degree in business administration, management information systems or a related field, and four years of progressively responsible professional experience in advising clients on technology solutions, conducting business process analyses and performing basic project oversight responsibilities; or an equivalent combination of training and experience. Experience in an academic setting is preferred.

NOTE: For work experience, one “year” is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.

Desirable Qualifications

1.Previous experience working in higher education

2.Previous experience working with PeopleSoft and/or a student administration system

3.Previous experience processing admissions applications and/or managing student records in a system

4.Previous experience reporting using SQL or PS Query

Licenses & Other Requirements

A valid California driver’s license and the ability to maintain insurability under the district’s vehicle insurance program.

Physical Effort

The physical efforts described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light lifting and carrying of objects weighing up to 25 pounds; ability to travel to a variety of locations on and off campus as needed to conduct district business.

Emotional Effort

Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to work effectively under pressure on a variety of tasks concurrently while meeting established deadlines and changing priorities.

Working Conditions

Primarily business office environment; subject to frequent interruptions; intermittent exposure to individuals acting in a disagreeable fashion; may work at any district location or authorized facility with occasional evenings and/or weekends on an as-needed basis. Occasional local travel may be requested.

Posting Detail Information

Posting NumberS_18/19_011_PHuman Resources Contact [email protected] or 760.795.6854Job Close DateOpen Until FilledYesFirst Screening DateApplications submitted by the first screening date of Friday, July 12, 2019 will receive first consideration. Applications will continue to be accepted until the position is filled.Direct Link to Posting Questions

Required fields are indicated with an asterisk (*).

  1. * MiraCosta College is an Equal Opportunity Employer with a commitment to diversity. We strive to be a model for equity and inclusion, effectively supporting students and employees from diverse socioeconomic and cultural backgrounds who possess a range of abilities, academic preparation, and life experiences. Describe your qualifications and experiences that have prepared you to effectively interact with people who may have a different background than yours (e.g., racial, ethnic, cultural, religious, gender, sexual orientation, socioeconomic, disability, etc.).

    (Open Ended Question)

Documents Needed to ApplyRequired Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
  3. Transcript 1
Optional Documents
  1. Transcript 2
  2. Transcript 3
  3. Transcript 4
  4. Formal Agency Evaluation - Non-U.S. Transcripts




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Job No:
Posted: 6/22/2019
Application Due: 8/21/2019
Work Type: